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HomeMy WebLinkAbout2018-05-29 Commissioner Minutes TUESDAY, MAY 29, 2018 The Franklin County Commissioners met Tuesday, May 29, 2018, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. Chairman Keller asked to amend the agenda to move the Employee of the Month presentation before the Human Services Block Grant Plan. Carrie Gray, County Administrator, asked to include the Office of Justice Program Grant to purchase bullet proof vests for the Sheriff and Adult Probation Office. On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas; unanimously approved to adopt the amended agenda. There was no public comment. The minutes of the May 22, 2018 and May 24, 2018 meetings were reviewed. These will be decided upon on Thursday, May 31, 2018. The Board reviewed Agreements, Contracts and Reports. Commissioner Thomas wanted to address the description of board action item #4 because the description indicates problems that exist and why but these problems existed nine years Chairman Keller asked Ms. Gray to explain the Office of Justice Program Grant. Ms. Gray explained further that she is requesting approval today for this grant to replace 19 reimbursement is required. These vests need replaced every five years. The following item was approved today while the remaining items will be approved Thursday, May 31, 2018. On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas; unanimously approved the quote from Witmer Public Safety Group for purchase of 19 bullet proof vests in the amount of $16,794.24 to replace vests in the Sheriff and Adult Probation Offices. The Office of Justice Programs Grant will pay for 50% of the costs while the County will pay 50%. Tiffany Bloyer, Human Resources Director, and members of the Special Thanks and Recognition Committee (STAR) were present to honor the Employee of the Month for May. Gary Summers has worked at the Franklin County Jail since November of 2015. The selection for the May 2018 Employee of the Month was determined by the STAR Committee based on the numerous nominations Gary received. There were a total of 20 nominations. The STAR nomination form asks what recent event or occurrence made you select Gary and the answers include: Recently Correctional Officer Summers was assigned to a unit on third shift. During a search of the recreation yard, he found a homemade weapon (shank) hidden in a piece of exercise equipment. It is no doubt had he not taken the extra effort and done a thorough search, the weapon may have been harm. There is no doubt that Correctional Officer Summers finding this weapon saved someone from a serious injury or death. In addition, his discovery resulted in a unit-wide shakedown and yet another homemade weapon was retrieved. outstanding characteristics are attributes that have not gone unnoticed by his peers. The nomination form described him as a dedicated, thorough and professional employee. As a Correctional Officer, serving the citizens of Franklin County, he is devoted to safety and security. We are grateful to Mr. Gary Summers as he exudes a high standard of Continued on page 2 customer service, excellence and respect to the employees and residents of Franklin County. Gary Summers thanked the Jail Administration for nominating him and the STAR committee for selecting him. He also thanked all the jail staff in general. He said this is a morale booster for himself and he would like to continue to move up in corrections. Stacie Horvath, Human Services Administrator; Glenda Helman, Grants Director; Stacy Rowe, Human Services Fiscal Director and a few members from the Human Services Block Grant (HSBG) Committee conducted a public hearing on the Human Services Block Grant for 2018/2019. Ms. Horvath explained that this is the second public hearing for the Human Services Block Grant. Ms. Helman explained the block grant was established in 2013 as a pilot program and the state allowed 20 counties to participate at that time but they have expanded it and now there are currently 30 counties that participate in the program. She said the State increased the allowable carry-over from 3% to 5%. Reinvested funds have totaled $649,746 over the last six years and an additional $202,000 is projected for Fiscal Year 2017-2018. Stacy Rowe explained the summary of funds reinvested to date is $852,087. Ms. Helman said the th first public hearing occurred on May 16 and there was only one question that had to do with Keystone Psychiatric Rehabilitation Center closing and if the funding could be utilized for other needs in the community and the answer was yes. She explained that public notification was put in newspapers to advertise the public hearings so she was hoping to get Commissioners approval today and to submit the plan to the State by May st 31. Ms. Rowe explained that the tentative 2018-2019 allocation and expenditures each is $5,918,836 and the individuals served is 11,164. Ms. Horvath explained that moving forward the Human Services Block Grant By-Laws Committee began meeting in February 2018 and created By-Laws for the Advisory Committee which they approved at th their meeting on April 16. She explained further that the By-Laws establish membership, member roles, voting capability/requirements and term limits. She also explained the HSBG Orientation/Professional Development Committee was formed and th began meeting on May 25. This group will review process and procedures for on- boarding and training new and current committee members as to the purpose of the Block Grant and the expectation for their roles and duties on the committee. Shelly Schwartz from the HSBG Planning Committee was present and explained further that the Committee agonized over term limits because they realized there is a small finite group of folks that do this so they decided to set some logical term limits. Ms. Helman explained who is on the HSBG Planning Committee and wanted to personally thank Kim Wertz and Shelly Schwartz for all their hard work on the committee and how they were instrumental on moving the plan forward. Ms. Horvath wanted to honor Jean Snyder from Fulton County who passed away last year and who was an integral part of the planning for the Human Services Block Grant. Chairman Keller said that Jean was a wonderful advocate for children and Fulton County residents and she will be missed. Chairman Keller asked if there were any major changes on how the dollars are spent and the response was there were no major changes. Ms. Gray explained that what we retained we have to utilize within the year, whereas under the former rules we would have had to return the funds to the State. Chairman Keller said the plan is well presented and he personally applauds the professional development and onboarding and the term limits which is a good approach. On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas; unanimously approved the Assurance of Compliance to the Pennsylvania Department of Human Services to comply with State Fiscal Year 2018-2019 Block Grant requirements and for Board approval of the draft FY2018-19 Block Grant Plan. Mary Beth Shank, County Solicitor, asked to amend the agenda to include an agreement from PFM Asset Management LLC that was received by the County just prior to the meeting. Due to settlement occurring on the bond issue and proceeds being delivered to the county on the $55m next business day, time is of the essence in Continued on page 3 securing appropriate investment services for the bond proceeds. She continued that PFM Asset Management, LLC is being recommended by administration due to their experience as a bond arm investor and the required reporting that accompanies bond proceeds. Ms. Shank explained the terms and costs associated with the agreement. Some discussion ensued related to the terms of the agreement and structure of PFM Asset Management, LLC. The Board recessed at 10:18 a.m. and reconvened at 10:22 a.m. upon request of Ms. Shank. On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas; the Board unanimously approved the PFM Asset Management Agreement subject to final Solicitor approval. Chairman Keller wished to acknowledge and thank the Treasurer for his support of this agreement. On a motion by Robert G. Ziobrowski, seconded by Robert L. Thomas; unanimously approved to enter an executive session at 10:23 a.m. this date for the purpose to review the tax assessment appeals of Jan and Diane Sulcove, Docket No. 2017-3835 and Kennametal v. Board of Assessment and Revision of Taxes Docket Nos. 2015- 4480 and 2015-4481. Action may be required after the Executive Session. The Board reconvened into regular session at 10:34 a.m. Mary Beth Shank, County Solicitor, asked approval to settle the residential tax assessment appeal of Jan and Diane Sulcove, Docket No. 2017-3835. On a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas; the Board unanimously approved to authorize Mary Beth Shank to enter into an agreement with Jan and Diane Sulcove to change the assessment from $52,330 to $45,850, which implies a fair market value of $350,000.00 when the common level ratio is applied. This motion also includes approval to settle the commercial tax assessment appeal with Kennametal, Docket Nos. 2015- 4480 and 2015-4481 and to authorize Mary Beth Shank to execute a stipulation on behalf of the County with Kennametal, the Waynesboro School District and the Borough of Waynesboro to change the assessment from $346,070 to $213,540, which implies a fair market value of $1,630,110.00 when the common level ratio is applied. The meeting was adjourned at 10:36 a.m. with a motion by Robert G. Ziobrowski; seconded by Robert L. Thomas. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ Robert L. Thomas ___________________________________ Robert G. Ziobrowski