HomeMy WebLinkAbout2019-03-07 Commissioner MinutesTHURSDAY, MARCH 7, 2019
The Franklin County Commissioners met Thursday, March 7, 2019, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
Carrie Gray, County Administrator, is requesting to modify the agenda to omit the
Purchasing action during Salary Board. On a motion by Robert L. Thomas, seconded by
Robert G. Ziobrowski; unanimously approved to adopt the revised agenda.
There was no public comment
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the February 26, 2019 and February 28, 2019
meeting.
The Board reviewed Aging Office matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the Food & Beverage License to the Pennsylvania Department of
Agriculture for the Mont Alto Senior Center at a cost of $82.00. It is a state regulation to
have a food and beverage license renewed annually. There is no increase from last
year and is funded by the Pennsylvania Department of Aging Block Grant.
The Board reviewed Commissioners' Office matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the Settlement Statement, Agreement of Sale, Deed of Easement
and Temporary Easement for Construction between the County of Franklin and Knouse
Foods for land acquisition for the replacement of Bridge 121, at a cost of $1,404.50.
The Board reviewed additional Commissioners' Office matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the Settlement Statement, Agreement of Sale, Deed
of Easement and Temporary Easement for Construction between the County of Franklin
and Lori A. Carnes and Carolyn Heckman for land acquisition for the replacement of
Bridge 121, at a cost of $1,110.50.
The Board reviewed Fiscal matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Engagement Letter from
Zelenkofske Axelrod, LLC for independent audit services for the year ended December
31, 2018, including the audit of the County's GASB 34 financial statements and the
County's Single Audit, required for all programs receiving federal and pass -through
funds at a cost of $102,854.00. This is consistent with the multi -year contract signed by
the Board on February 22, 2018.
The Board reviewed Human Services Administration matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
interim addendum to the Program Management Agreement between the County of
Franklin and PA Department of Agriculture for the Emergency Food Assistance
Program. The addendum was required after the results of Management Evaluation of
the PA Department of Agriculture administration. The USDA Food and Nutrition
Services Regional Office observed and evaluated the State agency's processes and
procedures for complying with the requirements outlined in the federal regulations policy.
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The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded
by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to
execute the agreement between the County of Franklin and David H. Martin, Excavating,
Inc. to provide snow removal of parking lots, driveways and any additional paved areas
within the area of the Franklin County Jail's complex at a cost as listed on the agreement
depending on service provided. This agreement will be used if the snow is too
demanding or a situation occurs that it's needed. There is no annual cost for this
agreement.
The Board reviewed Property Management matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from
Perry Fence Company, LLC to furnish and install 24' wide x 8' high double swing gate at
a cost of $1,865.00 at the Franklin County courthouse construction site. Request for
quotes were requested with two responses. This is the lowest qualified quote.
The Board reviewed Reentry Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Mental Health Association to provide peer
mentoring support services to the CARE Program participants until other payment
sources, such as Medical Assistance or Medicare, are available. This agreement is for
the amount of $3,000.00 for the period of January 1, 2019 through December 31, 2019.
In accordance with PA Acts 14, 67, 68 and 127 notifications, ADUSA Distribution,
LLC notified the County of a Pennsylvania Department of Environmental Protection
NPDES permit application being applied for discharges of stormwater associated with a
distribution warehouse on property located in Antrim Township.
In accordance with PA Acts 14, 67, 68 and 127 notifications, Wilson Consulting
Group, PC notified the County of a Pennsylvania Department of Environmental
Protection Water Obstructions and Encroachment General Permit being applied by
Robert and Susan Glick for rehabilitation of a private bridge over the Conococheague
Creek on property located in Greene Township.
In accordance with PA Acts 14, 67, 68 and 127 notifications, R., Lee Royer &
Associates notified the County of a Pennsylvania Department of Environmental
Protection NPDES renewal permit application being applied by Paradise Estates Phase I
for discharges of stormwater associated with single family residential located in Antrim
Township.
Today is the advertised date to award/reject bids for the Franklin County
Archives Facility — Phase 1. John Hart, Project Manager, participated by phone. Mr.
Hart explained the project is a total rehab of the garage area at 340 North Second
Street, Chambersburg and will include replacing the roof, new floors, high density file
systems, HVAC, plumbing, electrical, and installing a data center room in the building.
Mr. Hart is recommending the lowest qualified bidders. He noted that all bidders
submitted their 10% bid bonds and collusion affidavits. The following are his
recommendations: General Contractor: J C Orr & Son, Inc, for a base bid at $1,386,900
with alternate #1 at $116,500 for re -roof existing building for a total amount of
$1,503,400; Electric Contractor: Monacacy Valley Electric for a base bid of $306,000;
Plumbing Contractor: Frantz Plumbing, Inc. for a base bid of $240,000;
Mechanical/HVAC Contractor: Stouffer Mechanical Contractors, LLC for a base bid of
$319,502. These contracts will total with base bid and alternate #1 $2,368,902.00. John
Boozer, Project Consultant, commented that they have reviewed all the documents and
he supports Mr. Hart's decision 100%. Commissioner Thomas said that when this
project is complete, the archives of this county will be kept in a quality, air controlled
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space that folks can come and view archived documents. This will be a wonderful
project when it's done. Chairman Keller said there will be more adequate space for the
data center also. Mr. Hart explained that the construction numbers are within the
proposed budget for this piece of the facilities project. He explained that we will issue a
Notice of Intent to Award for each contract and this notice requires each bidder to return
all required documents before a Notice to Proceed/Award is issued. He is also
proposing that the following motion allows the County Administrator to execute the
Notice to Proceed/Award. The Board will sign off on the contract to do the work.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the Notice of Intent to Award for the Franklin County Archive
Facility - Phase 1 to JC Orr & Son, Inc. for a base bid amount of $1,386,900 and
including alternate #1 (re -roof existing building) for an amount of $116,500 for the
general contract; Monacacy Valley Electric for a base bid amount of $306,000 for the
electric contract; Frantz Plumbing, Inc. for a base bid of $240,000 for the plumbing
contract; and Stouffer Mechanical Contractors, LLC for a base bid amount of $319,502
for the mechanical/HVAC contract. This motion will also authorize the County
Administrator to execute the Notice to Proceed to the lowest responsible bidder upon
satisfactory submission of required documents. Motion includes authorization for Board
or its assignee to execute all contracts and documents related to the award. The
County's facility project team will review the bidders' documents and qualifications to
assure the lowest responsible bidders are meeting all the requirements of the bid
specifications.
The Board met with Tiffany Bloyer, Human Resources Director, and the
Controller Harold Wissinger for Salary Board matters. Also in attendance was Matt
Fogal, District Attorney.
The Board reviewed Personnel matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the job description for the
Senior Assistant District Attorney position.
The meeting was adjourned at 10:15 a.m. with a motion by Robert L. Thomas;
seconded by Robert G. Ziobrowski.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
David S. Keller, Chairman
Robert L. Thomas
Robert G. Ziobrowski