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HomeMy WebLinkAbout2019-03-21 Commissioner MinutesTHURSDAY, MARCH 21, 2019 The Franklin County Commissioners met Thursday, March 21, 2019, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the March 12, 2019 and March 14, 2019 meetings. The Board reviewed Children and Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Needs Based Plan Budget adjustment to the Bureau of Budget and Program Support (OCYF) due to the FY17-18 program being over budget. This is a state requirement. An appeal will be filed to request additional state funding. The Board reviewed Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute change order #3 from Lycoming Supply, Inc. for the demolition project to include abatement and disposal of 155 LF of pipe wrap at a cost of $3,100.00 and the removal of 13 wall heater units with transit board at a cost of $1,625.00. The new contract sum including this change order will be $1,281,333.00. The Board reviewed additional Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment to the agreement between the County of Franklin and Noelker and Hull (dated November 11, 2017) to provide additional services in connection with Matrix Design Group, for the electrical and HVAC needs for the Franklin County Judicial Center project, in the amount of $4,215.00. The Board reviewed additional Commissioners Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute a letter of agreement between the County of Franklin and Triad Engineering for site testing services and construction observation for the Franklin County Archives project at an estimated cost of $2,952.00. The Board reviewed Early Intervention matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $282,110.00 to fund FY2018-19 expenditures for reimbursement for services, administrative costs and the additional required county share. A request will be made to the state for supplemental Federal and State funding to reimburse the county. Continued on page 2 The Board reviewed Grants/CJAB matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment to the agreement between the County of Franklin and Keystone Rural Health Center (dated April 25, 2018), to provide services to participants of the Jail to Community Treatment program, to extend the contract term through March 31, 2019. All other terms and conditions of the original agreement will remain in full force and effect. The Board reviewed additional Grants/CJAB matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the application to the Pennsylvania Commission on Crime and Delinquency (PCCD) in the amount of $150,000.00 for Comprehensive Opioid Abuse Program (COAP) funding to expand the Recovery Liaison position. This expansion will improve data collection/sharing, increase awareness, and formalize procedures for and expand warm hand-off referral practices. The Recovery Liaison will connect individuals in crisis with community based and natural supports and help connect individuals with the Get Back Up Case Manager. If awarded, the grant term will be July 1, 2019 through June 30, 2021. The Board reviewed additional Grants/CJAB matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the application to the Pennsylvania Commission on Crime and Delinquency (PCCD) in the amount of $500,000.00 to support the Jail to Community Treatment program which provides Medication Assisted Treatment (MAT) using Vivitrol injections and intensive outpatient treatment to assist inmates in their recovery during incarceration and after being released from jail. If awarded, the grant term will be July 1, 2019 through June 30, 2021. The Board reviewed Information Technology Services matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from Tyler Technologies to design and install Role Based Security for MUNIS. There is no cost to the County due to the use of implementation hours that have accumulated from previous projects. The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment to the agreements (dated December 19, 2018) between the County of Franklin and State Constables Christopher Emory, Craig Leisher, Michael Northcraft and Shannon Strizziere to handle approved transports for the Franklin County Jail. This amendment adjusts the requirement for the Constables general liability insurance to $500,000 commercial general liability and $500,000 for comprehensive automobile liability. All other terms and conditions of the original agreement will remain in full force and effect The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the proposal from Diamond Automatic Sprinklers, Inc. to provide backflow preventer repair and re -test the sprinkler system at the Administration Annex Building at a cost of $1,981.00. The Board reviewed Prothonotary matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the Supplemental Appropriation in the amount of $90,702.00 to complete the Prothonotary's scanning project, records are being scanned by Metasource and the files are being uploaded by Infocon/Harris Computer. These costs are covered by the Records Improvement Committee funds. Continued on page 3 The Board reviewed Tax Claim Bureau matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to accept bids on the repository sale list made by; Jerry Wadel in the amount of $100.00 to purchase a mobile home located on Woods Road, and Troy Carbaugh to purchase 2 mobile homes located on Iron Bridge Road in the amount of $100.00 each. These properties were not purchased at the Judicial sale. In accordance with PA Acts 14, 67, 68 and 127 notifications, Arcadis notified the County of a Pennsylvania Department of Environmental Protection Bureau of Waterways Engineering and Wetlands Chapter 105 General permit application being applied by Columbia Gas Transmission, LLC for Line 1804-195 SIAP-270 Class Change Replacement Project, located in Quincy Township. The Board reviewed Commissioners Office matters and conducted a bid opening for the printing of ballots for the Municipal Primary Election. The following bidder submitted a bid: Beidel Printing House from Shippensburg, PA bid the following: $12,975.00 for official two-sided DEM ballots; $15,975.00 for official two-sided REP ballots; $12,348.00 for official one-sided special ballots (alternate No. 1); and $6,370.00 for Official one-sided NON ballots (alternate No. 2); $1,776.00 for official one sided NON -Greene ballots (alternate No. 3) and $1,080.00 for official one-sided NON - Southhampton ballots. Ms. Byers explained that alternates No. 1, 3 and 4 are no longer needed due to receiving clarification from the State that the special election question can go on the Republican and Democrat ballots and a third ballot for independents so they can vote. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to award to Beidel Printing House for a bid of $12,975.00 for official two-sided DEM ballots; $15,975.00 for official two-sided REP ballots and $6,370.00 for official one-sided NON ballots (alternate No. 2). This was the only bid received. Teresa Beckner, Fiscal Director, met with the Board to review the 2019 expense and revenue budget performance through January, 2019. Ms. Beckner advised that again this year, the county made a contribution to the HSA plan for all eligible participating employees. This upfront contribution was properly recorded in January, but as a result, created a year-to-date variance in expense budgets for most departments. She continued that consistent with prior years, the impact will be softened as the year progresses. Ms. Beckner explained there were also payroll taxes, association fees and dues and maintenance agreement fees, but at this time she expects them to balance out over the balance of the year. She said general fund expenses are at 8.6% of budgeted expenses, consistent with 2018. Ms. Beckner said revenues are 1.6% collected of general fund revenue budget which amounts to $684,048.00. Ms. Beckner reported that the tax bills for 2019 went out at the beginning of this month so revenues on the report pertain to prior year supplemental and interim billings as well as tax claims. She explained that relating to revenues, Juvenile Probation receives the biggest part of their annual revenue budget in January each year from the State but they have not received it to date. The Treasurer's revenues are trending ahead as a result of sales of dog licenses at the beginning of the year. And within the fiduciary funds, unrealized gains on pension investments are reflecting positively on our revenues so far. Continued on page 4 The meeting was adjourned at 10:02 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS David S. Keller, Chairman Robert L. Thomas Robert G. Ziobrowski