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HomeMy WebLinkAbout2019-07-11 Commissioner Minutes THURSDAY, JULY 11, 2019 The Franklin County Commissioners met Thursday, July 11, 2019, with the following members present: David S. Keller, Robert L. Thomas and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the July 2, 2019 meeting. The Board reviewed Children and Youth matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the list of Subsidized Adoption Assistance Agreements on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children, for the period of April 1, 2019 through June 30, 2019. Contract listing is maintained for proper accounting of all contracts. The Board reviewed Grants matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the grant application to the US Department of Justice, Bureau of Justice Assistance requesting a grant in the amount of $520,000 for a period of three years. This grant will be used to fund the Get Back Up Program by maintaining the employment of the Pretrial D&A Case Manager, conduct trainings on Evidence Based Practices, provide for the treatment needs of uninsured program participants, and evaluate the effectiveness of the program. The Board reviewed additional Grants matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the supplemental appropriation in the amount of $62,500.00 to provide budget for the Residential Substance Abuse Treatment Program; Jail to Community Treatment Grant. The grant will pay for medication-assisted treatment services for individuals transitioning from the Jail to the community. The grant requires a 25% match, which will be funded by the The Board reviewed Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from Atlantic Tactical/Witmer Public Safety/Chief Supply to update rifles within the facility at a cost of $12,338.74. A trade-in of two rifles will be included valued at $320 each. The purchase will be from separate vendors due to best pricing. Co-Stars and GSA # is included in quote breakdown. The Board reviewed additional Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the agreement between the County of Franklin and Frey Lutz, HVAC $2,000.00 per month for a total of $121,766.00 for the period of April 1, 2019 through Continued on page 2 April 1, 2024. The contractor will maintain the inspections for emergency services, repairs and replacements as needed. The equipment list includes: gas boiler, roof top unit, backflow preventers, water heater, hot water heating pump, chilled water pumps and domestic water pump. The vendor is under Co-Stars. The Board reviewed additional Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the purchase of a 2019 Chevrolet Silverado 4WD truck with security cage and windows from Jennings Chevrolet at a cost of $29,617.26. This is a replacement for the 2007 Fed van the jail currently has. Purchasing a truck gives the Jail the ability to tow the cert trailer and inmate transports utilizing the lockable truck bed for transportation property bags and legal documentation. Request for quotes were requested and this was the lowest qualified quote. The Board reviewed additional Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and K and C Communications/ Motorola Solutions for purchase of portable handheld radios with mic, antenna, charger, and belt clip, etc. at a cost of $29,530.30. This will cover the remaining needs of radios that are needed at the Jail. The Board reviewed additional Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from Schaedler Yesco Distribution for purchase of a new surge protector at a cost of $11,528.80. This surge protector is replacing the original surge protector to protect the mainline of The Board reviewed additional Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from SRT Supply to purchase riot gear for the Jail Cert Team in the amount of $18,602.50. The current gear has reached its end of life. In addition, the Jail has added more to the team and the current gear is no longer made. Request for quotes were requested and SRT Supply is the lowest responsible quote. The Board reviewed additional Jail matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the quote from Witmer Public Safety Group, Inc. to purchase officer uniforms including spring jackets, winter jackets, officer shirts and pants at a cost of $13,443.00. This purchase is for current officers and the remainder will be stored for replacements and the new academy classes. The Board reviewed Planning Office matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Valley Community Housing Corporation to receive $105,000.00 in Housing Trust Funds to be used for the South Main Street Mixed Use Project comprised of 2,200 square feet of commercial space and 7,000 square feet of affordable residential space located at 252-256 South Main Street, Chambersburg. Some residential space may be identified for disabled individuals and citizens recently released from the local Jail. This agreement is for the period of July 7, 2019 through December 31, 2021 at an amount of $35,000 per year. The Board reviewed Property Management matters. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the rental quote from Best Line Equipment to rent a boom lift in the amount of $2,443.50 to wash windows at the courthouse. Continued on page 3 In accordance with PA Act notifications, Skelly and Loy notified the County of a Pennsylvania Department of Environmental Protection Chapter 105 General Permit No. 11 and Section 404 (U.S. Army Corps of Engineers) authorization being applied by PennDOT for a culvert pipe replacement project at an unnamed tributary at State Route 3013 on property located in Antrim Township, PA. In accordance with PA Act notifications, Skelly and Loy notified the County of a Pennsylvania Department of Environmental Protection Chapter 105 General Permit No. 11 and Section 404 (U.S. Army Corps of Engineers) authorization being applied by PennDOT for a culvert pipe replacement project at an unnamed tributary at State Route 3015 on property located in Antrim Township, PA. In accordance with PA Act notifications, R. Lee Royer & Associates notified the County of a Pennsylvania Department of Environmental Protection NPDES Permit renewal being applied by Dan Ryan Builders for a single residential development on property located in Washington Township, PA. John Hart, Project Manager, explained that today was the advertised date for the bid opening for the Franklin County Judicial Center, New Courthouse and Historic Courthouse Renovations. The bid has been moved to July 23, 2019 at 9:45 AM. He explained the reason for this is that the conversations with contractors is that everyone is busy so he wants to give them ample time to view bid specs, generate more interest and give them more time to file paperwork. This was done as an addendum because there was already two mandatory pre-bid conferences that contractors were required to attend so all the contractors were notified. The Board reviewed plans for the Administration Annex building. Ms. Gray provided a slide of the exterior rendering of the building. John Hart, Project Manager, explained that the entrance will be facing south but the address will be a Grant Street address instead of Second Street. There is more green space then what currently exists on that property. Commissioner Ziobrowski said the building looks utilitarian while attractive. Ms. Gray explained the design incorporates the county seal along with the county colors and there will be translucent lighting which is one theme of the judicial facility. Mr. Hart complimented Ms. Gray for taking the lead and working with her looks handsome and it will be a good structure. Ms. Gray walked the Board through the floor plan and where each office will be located along with conference rooms, atrium, restrooms, lunchroom and potential micro market for employees. Ms. Gray explained that the Commissioners meeting room along with a few other rooms in the building can be divided into two meeting spaces. She explained the more efficient flow for election workers on election night when they are bringing their returns to the building. She oom. Steve Nevada, Assistant County Administrator, explained how he collected information over a six month period from all the departments of all the meetings each department has in their offices or in their current buildings. He said that based on the meeting rooms we currently have we can accommodate all the meetings. Mr. Hart responded that in some of the offices there are small confidential conference rooms where departments can meet also. Commissioner Thomas stated that this is efficient use of space. Commissioner Ziobrowski said that having the like functions will be a benefit for the public. He asked about solar issues with the security station being right in the sun and Mr. Hart explained that there will be an overhang on the front entrance along with all windows that will not let the sun in and the windows will be covered with a film to cut out the sun. Mr. Nevada congratulated Carrie for getting everyone together in this process. Ms. Gray responded that everyone has been great and they see the advantage of colocation and stepping outside the box to achieve the next step. Commissioner Continued on page 4 Thomas said the process they went through was thorough and he trusts that no one held He feels this will help with mileage when all the projects are done since there will be less people driving back and forth between buildings. Commissioner Ziobrowski asked if we were to s Office. Ms. Gray said that some folks have asked about adding additional staff and she responded there is some space that could be reutilized for extra staff. But the trend is to do more with less, and we have eliminated positions through attrition by using paperless technology. Ms. Gray said that next week she is pulling together all the department heads to review renderings and talk about next steps. She will utilize these details to provide feedback to thth the architects to advertise the bids on August 12, receiving bids on September 18 with th opening them on September 19. The construction should start in October 2019 with completion of the building in October 2020. Chairman Keller said that he feels this hits the functional requirements for colocation and savings. He said to proceed as planned. On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 10:39 a.m. this date for the purpose to review real estate matters. Ms. Gray said there may be action taken after the executive session but the discussion will guide that. The Board reconvened into regular session at 11:08 a.m. Carrie Gray requested that staff add a Non-binding Letter of Intent for the sale of real estate totaling 0.84 acres to TH Minit Markets, LLC for the commissioners to consider for board action next Tuesday July 16. Commissioners agreed to consider the matter. The meeting was adjourned at 11:09 a.m. with a motion by Robert L. Thomas; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ Robert L. Thomas ____________________________________ Robert G. Ziobrowski