HomeMy WebLinkAbout2019-08-01 Commissioner Minutes
THURSDAY, AUGUST 1, 2019
The Franklin County Commissioners met Thursday, August 1, 2019, with the
following members present: David S. Keller, Robert L. Thomas and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
Carrie Gray, County Administrator, asked to amend the agenda to include an
executive session to discuss real estate matters. Ms. Gray also mentioned Resolution
2019-12 that was added to the action list for today and asked to include an addition to
the motion that would allow a Commissioner designee to complete the additional
paperwork that will be necessary to complete the process. Ms. Gray also has a
correction on item #5, agreement for the Juvenile Defender position that the amount to
exceed is $75,792.00 since it was a 16 month contract, not a 12 month contract. On a
motion by Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved
to adopt the amended agenda.
There was no public comment.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
On a motion by Robert L. Thomas, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the July 23, 2019 and July 25, 2019 meeting.
Ms. Gray explained further that she is asking to include in the motion for
Resolution #2019-12 that herself or the Fiscal Director are authorized to complete the
bank application paperwork for the escrow account.
The Board reviewed Commissioners Office maters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved Resolution #2019
11. County Code requires the County to make burial arrangements for persons who die
in the county and whose body is unclaimed. This resolution is an update from resolution
2010- 23, which is the current resolution. The revised resolution updates language to
reflect that Franklin County is a fourth class county (the current resolution only speaks to
fifth class counties) and to provide more explicit language authorizing the county to take
necessary steps to obtain a court order without the need for further board action.
The Board reviewed additional Commissioners matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment
to the agreement (dated November 11, 2017) between the County of Franklin and
Noelker and Hull Associates, Inc. to provide specifications and construction contract
administration services, in coordination with drawings to be provided by Dennis E. Black
Engineering, Inc. for the demolition of the former Elks Lodge Building and creation of a
new parking lot on the site of the Elks and Kaye buildings. The compensation amount
will be 7.5% of demolition/construction costs which is estimated at a cost of $22,500.00.
The Board reviewed additional Commissioners matters. On a motion by Robert
L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the amendment
to the agreement between the County of Franklin and Noelker and Hull to coordinate
requirements/standards, prepare documents and respond to the Request for Information
for Furniture, Fixtures and Equipment in the amount of $30,000.00.
The Board reviewed additional Commissioners matters. Resolution #2019-12 for
Franklin County to authorize the use of general funds for security required as part of its
land development plan with the Borough of Chambersburg and authorizing execution of
agreements governing escrow of said security. The motion will also include that the
County Administrator and/or the Fiscal Director are authorized to complete the
paperwork needed to carry out the bank application paperwork for the escrow account.
The Board reviewed Courts matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County of Franklin and Veronica Brestensky to provide legal services for juveniles
involved in the delinquency process to ensure juveniles are adequately represented
during case processing at a cost not to exceed $75,792.00, for the period of September
1, 2019 through December 31, 2020.
The Board reviewed Emergency Services maters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the quote from West Safety Solutions Corp. to provide a short
message service (SMS) system and recurring maintenance costs for three years at a
cost of $58,250.00. Required dedicated SMS trunks for text control center and
implementation of upgraded VESTA system as a true SMS delivery, rather than the
appearance of a TTY (teletype for the deaf) caller. This is being paid from Act 12/911
tax funding.
The Board reviewed Grants/CJAB matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the Subgrant Agreement
between the County of Franklin and PA Commission on Crime and Delinquency (PCCD)
to cover the cost of establishing a new Intake Coordinator position that will receive,
triage referrals based on dynamics and safety needs, coordinate and schedule all MDIT
appointments. The amount of $67,744.00 will be covered by the 2019 Endowment Act
Grant for the period of July 1, 2019 through June 30, 2021.
The Board reviewed additional Grants/CJAB matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County of Franklin and Pennsylvania Counseling Services to provide
reimbursement for any out-of-pocket expenses due from the consumer when the
consumer has no other funding resources available and they are either not eligible for
PA Department of Human Services Medical Assistance or Medical Assistance has not
been approved at the time the services are required. The amount of the agreement will
be $6,000 for the period of October 1, 2017 through September 30, 2020. The funds are
being provided by the BJA Drug Court Grant.
The Board reviewed Human Services matters. On a motion by Robert L.
Thomas, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute the State Food Purchase Program Expense and Data Report for
Fiscal Year 2018-2019 reporting on the different types of food South Central Community
Action Program (SCCAP) purchased for the food pantries in Franklin County. State
funds in the amount of $177,369.39 were used to purchase food supplies.
The Board reviewed Human Services Block Grant matters. On a motion by
Robert L. Thomas, seconded by Robert G. Ziobrowski; unanimously approved the
Assurance of Compliance to the Pennsylvania Department of Human Services to comply
with the State Fiscal Year 2019-2020 Block Grant requirements and for the Board
approval of the draft FY2019-20 Block Grant Plan.
The Board reviewed Managed Care matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the renewal Administrative
Agreement between the County of Franklin and Tuscarora Managed Care Alliance
(TMCA) to provide needed Human Resource functions, custodial/maintenance etc. to
TMCA staff and the operations for the period of July 1, 2019 through June 30, 2020 at a
cost of $70,052.00, to be reimbursed by TMCA, which provides medical services to
persons eligible for Medical Assistance.
The Board reviewed Planning matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved the agreement between the
County of Franklin and PA Department of Community and Economic Development to
provide Community Development Block Grant program funds in the amount of
$175,239.00 for the period of April 2, 2019 through April 1, 2023 to help pay for water
improvements, residential rehab and administration costs.
The Board reviewed Procurement matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the contract between the County of Franklin and Millennium
Communications Group, Inc. for system installation of Data Center, Data Center prep
room and electrical construction services for the Archives Building Data Center at a cost
of $608,090.98. This is being procured through the GSA schedule, which allows us to
purchase at rates negotiated by the federal government. This contract runs through
completion of the entire facility improvement project.
The Board reviewed Tax Services matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the
Board to execute the quote from Southern Computer Warehouse to purchase three
desktop scanners to be used by the Director, Chief Appraiser and the Appraisers in the
amount of $4,031.34. This will allow the Tax Office to scan property record cards,
permits and other documentation to their main CAMA file which will eliminate keeping
paper in the office.
The Board met with Tiffany Bloyer, Human Resources Director and the Controller
Harold Wissinger for Salary Board matters. Also in attendance was Stacie Horvath,
Human Services Administrator and Anita Keller, Tax Services Director.
Commissioner Thomas left the meeting at 9:45 AM.
The Board reviewed Personnel matters. On a motion by Robert L. Thomas,
seconded by Robert G. Ziobrowski; unanimously approved to establish the Caseworker I
(Children & Youth) on-Call position description in Children & Youth.
This was the date to award/reject the bids for the Franklin County Judicial Center
New and Historic Courthouse. John Hart, Project Manager, participated by phone. Ms.
Gray explained that the bids were responsive and the recommendations are the lowest
qualified bids. Mr. Hart said that Carrie has done due diligence, the bidders were
interviewed and he is satisfied with the recommendations including the alternate bids.
Ms. Gray asked the Board to approve the notice of intent to award to the following lowest
qualified bidders: Lobar, Inc. for a base bid amount of $23,774,000 and including
alternate #1 (pavers) for an amount of $84,000 and alternate #2 (carpet) for an amount
of $4,700 for the general contract; Lobar, Inc. for a base bid amount of $2,957,000 for
the electric contract; Stouffer Mechanical Contractor LLC. for a base bid of $1,775,900
for the plumbing contract; and Stouffer Mechanical Contractors, LLC for a base bid
amount of $5,798.00 for the mechanical contract; and Landmark Elevator for a base bid
of $761,430 for the elevator contract. On a motion by Robert G. Ziobrowski, seconded
by David S. Keller; unanimously approved the Notice of Intent to Awards for the Franklin
County Judicial Center New and Historic Courthouse that Ms. Gray recommended. This
motion will also authorize the County Administrator to execute the Notice to Proceed to
the lowest responsible bidder upon satisfactory submission of required
documents. Motion includes authorization for Board or its assignee to execute all
contracts and documents related to the award. The County's facility project team will
review the bidders' documents and qualifications to assure the lowest responsible
bidders are meeting all the requirements of the bid specifications. John Boozer, Project
Consultant, commented that not only are the bids at a good economic price but they are
good quality contractors with local contacts. Commissioner Ziobrowski asked if the total
of the bids is coming in less than what was anticipated and the response was yes.
On a motion by Robert G. Ziobrowski, seconded by David S. Keller;
unanimously approved to enter an executive session at 9:55 a.m. this date for the
purpose to review real estate matters. The Board reconvened into regular session at
10:28 a.m. No action was required after executive session.
The meeting was adjourned at 10:29 a.m. with a motion by Robert G. Ziobrowski;
seconded by David S. Keller.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
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David S. Keller, Chairman
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Robert L. Thomas
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Robert G. Ziobrowski