HomeMy WebLinkAbout2019-12-03 Commissioner MinutesTUESDAY, DECEMBER 3, 2019
The Franklin County Commissioners met Tuesday, December 3, 2019, with the
following members present: David S. Keller and Robert L. Thomas. Chairman Keller
presided and after calling the meeting to order, a Moment of Silence, and the Pledge of
Allegiance, proceeded with the business of the day.
On a motion by Robert L. Thomas; seconded by David S. Keller; unanimously
approved to adopt the agenda.
There was no public comment.
The minutes of the November 26, 2019 meeting was reviewed. These will be
decided upon on Thursday, December 5, 2019.
The Board reviewed Agreements, Contracts and Reports. Commissioner
Thomas asked for more information on board action item #2, contract with Automated
Logic Contracting Service (ALC). Kurt Hoffeditz, Chief Information Officer, explained
that the central system controls all mechanical systems for all facilities including all new
buildings. He continued that we currently have a package that is old and ALC gives us a
central management point that will control all HVAC systems and can set temperature
from one location. This new system will also alert if there are any problems. Mr.
Hoffeditz explained that three or four companies were vetted and they selected ALC as
the best choice after input from multiple people and other counties. Ms. Gray explained
that this system will allow us to integrate with other building management systems in the
future. There was discussion on the pricing which Teresa Beckner, Fiscal Director,
confirmed that the Courthouse Annex piece will cost $18,150 and the Archives piece will
cost $15,156. Commissioner Thomas asked about board action item #3, change order
from Triad Engineering to remove an underground tank. John Boozer, Project Manager,
explained that the tank is 70-80 years old and it predates our knowledge. The items will
be approved Thursday, December 5, 2019.
Loretta McClure, Risk Manager, provided a presentation on a security review.
Carrie Gray, County Administrator, explained that Loretta McClure and representatives
from Allcom are here to review our security plan. The County could see savings and
efficiencies gained by taking a look in context of all our building security needs. She
continued that they would like to review Allcom's recommendations and what they will
provide for us. Loretta McClure explained that when considering growth of the County,
we had security integration challenges including new construction and two systems at
the Jail that are outdated that need to be included. She continued that the electronic
access system is outdated and unable to support the growth required. They are
concerned that the surveillance system may not have capabilities to handle the large
amount of cameras that will be added. She explained that we have 218 card readers at
21 locations and if we include the Jail and new buildings we will need approximately 277
prox readers. With the existing surveillance system we have 210 cameras at 23
locations and with the Jail and new buildings we could have 342 cameras. Ms. McClure
explained the other security measures that are in place and the proposed measures that
will be at the new locations. Ms. Gray explained that when she spoke to the Board in the
past about the security audit at the Jail she was able to get the Jail on pace with what
Ms. McClure is discussing here so we do not have to pay a different audit company.
Allcom met with Jail officials and did a walk through and they have a good idea what the
Jail needs and will get them to where they need to be. Scott Rice, Vice President for
Allcom, spoke and provided information on Allcom including locations and all the
services and prime contracts they have had and currently have. He continued that Lenel
Systems is a very capable system and this is the company they are recommending.
Tony Padilla, Program Manager for Allcom, explained that some of Allcom's expertise
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revolves around the fact that a system can't be offline while being upgraded. He
explained that they look for a way to migrate solutions and they did a lot of interviews.
They also have 15-20 people that they have a biweekly conference call with and in those
discussions and interviews they found that there are specific needs to address. He
continued that the Lenel system meets the County's needs. He explained further that
Lenel came from the Microsoft side and they have been writing software code for many
years. Lenel has been designing, building and deploying their software solutions.
Allcom looked at all the needs and future growth of the County and they recommend
Lenel as the top pick in this environment as they integrate well with various systems.
Mr. Padilla explained the OnGuard Electronic Security platform and capabilities that
Lenel uses. He also provided an overview of the other systems they reviewed and why
they were not recommended. Mr. Padilla provided the pricing for the Lenel Electronic
Access for a discounted cost of $90,355 and $5,859 for installation, support and set-up
for a total cost of $96,214. Ms. McClure explained that Lenel and Allcom worked very
hard to give us this discount and that they gave us an additional 11.5% discount off the
General Serves Administration (GSA) pricing. Ms. McClure explained the breakdown by
cost center that includes existing buildings and how some of the costs will be paid for
through the Workers Compensation Trust. Chairman Keller asked what extent was a
number included in the bids for access control and if we pulled that out of the bids to
direct purchase instead of going through a general contractor. Ms. Gray responded that
the cost was part of the budget that was provided by Noelker and Hull on a percent basis
at that time. Chairman Keller asked if the price includes ongoing maintenance costs.
Mr. Padilla responded that the price includes one year of software maintenance but
ongoing maintenance could cost $5,000 to $12,000 based on how many card readers
are needed. Ms. Gray said we are already paying maintenance with Cantech who is our
current provider so some cost impact can be adjusted by what we are already paying.
Chairman Keller asked if they have any idea of the total investment savings, in terms of
efficiencies and savings. Mr. Padilla said it's going to be a fully integrated system but it's
hard to put a number on how it will affect manpower now but it will allow Loretta to do
her job by looking at one system rather than 15 different ones so it will save hours for
her. Commissioner Thomas mentioned how we used to use keys to get into all the
doors so there are lots of reasons why this is a good idea, we could go back to the dark
ages or move ahead. Ms. McClure would like consideration and approval to move
forward with Lenel. Chairman Keller asked if local contractors were considered for this
project and Ms. McClure responded that they interviewed local vendors but they were
not able to provide the services that Lenel is able to provide to suit the county's needs.
Chairman Keller said he is fine with going to the next step and to give consideration in a
public meeting to enter into an agreement with Lenel in the near future.
The meeting was adjourned at 10:33 a.m. with a motion by Robert L. Thomas;
seconded by David S. Keller.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
David S. Keller, Chairman
Robert L. Thomas