HomeMy WebLinkAbout2020-02-18 Commissioner Minutes
TUESDAY, FEBRUARY 18, 2020
The Franklin County Commissioners met Tuesday, February 18, 2020, with the
following members present: David S. Keller, John T. Flannery and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
Chairman Keller said that he would like to amend the agenda to include an
agreement with PennDOT and Carrie Gray, County Administrator asked to include an
executive session to discuss real estate matters. On a motion by Robert G. Ziobrowski;
seconded by John T. Flannery; unanimously approved to adopt the amended agenda.
There was no public comment.
The minutes of the February 11, 2020 and February 13, 2020 meetings were
reviewed. These will be decided upon on Thursday, February 20, 2020.
The Board reviewed Agreements, Contracts and Reports. Steve Malesker, C.S.
Davison Bridge Engineer, was present to explain the bridge contract with Pennsylvania
Department of Transportation (PennDOT). Mr. Malesker explained that this agreement
is for construction of Bridge 121 on Heisey Road in Montgomery Township. He
continued that the bid opening is scheduled for March 26, 2020. This is the last step
before PennDOT a
matter of getting on the agenda for approval so they can proceed with getting the bid
advertised for construction and then open the bids on March 26. They were hoping to
get the bids opened
said that they hope to get the first construction piece completed before having to shut
down for the winter. Chairman Keller said that C.S. Davison is under contract but the
county is not allowed to hire the same bridge engineer for the construction process. The
engineer has to be pre-approved by PennDOT to be considered for the project. Ms.
Gray explained the process that the County selection team had to follow in order to
select the bridge engineer for the project. Commissioner Ziobrowski asked John Hart,
Project Manager, why the County is in the bridge business. Mr. Hart explained that the
up bridges so the county ended up with 90+ bridges that we have to maintain. He
continued that we receive about $200,000 in liquid fuels funds as well as some federal
funds. He said PennDOT dictates what we can do. Chairman Keller asked Ms. Gray to
explain the election equipment. Ms. Gray said that action #5 includes purchase of a
central scanner. With the state passing Act 77 some of our processes have changed.
One is the no excuse absentee ballots which we anticipate will increase the number of
absentee ballots four to 10 times. She said the purchase also includes a server that will
enable us to continue to be off-network and maintain a secure election. Jean Byers,
Deputy Chief Clerk, explained that the DS200 scanner counts 11 ballots per minute.
The next option is a DS 450 which counts 72 ballots per minute and the DS850 counts
300 ballots per minute. She explained that we used to count centrally before the Help
America Vote Act went into place. Now we will only need to count absentee ballots
centrally so we are looking to purchase the DS450 machine. She continued that this
machine will help with a recount if needed. the last recount, we had to go to Cumberland
County to use their counter. She said we also will be eligible for 60% state
reimbursement. Ms. Byers explained that the server will help on election night to address
significant processing delays when downloading information. She would like the server
to connect the two machines so we can process returns faster. The following item was
approved today while the remaining items will be approved Thursday, February 20,
2020.
Continued on page 2
Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of
the Board to execute the change order #3 from Lobar, Inc. to delete the WWM which is
the steel wire mat that is put down and the concrete is poured around it and chairs
associated with the interior slabs and replace that material with fiber mesh in the
concrete at the Franklin County Judicial Administration Building for a decreased amount
of $10,000.00.
Traci Kline, Area Agency on Aging Director and Shelly Schwartz, Ombudsman
were present to recognize an Ombudsman volunteer, Dee Allison. Ms. Kline gave a
brief overview of the Ombudsman Program which is a Federal program that focuses on
residents rights. She said these are residents who are forgotten and the Ombudsman
Program protects those individuals and makes sure their rights are upheld. She said
Ombudsman volunteers are an important piece of the program. Mr. Schwartz explained
that Ombudsman volunteers visit 29 licensed facilities with 29,000 beds in our area.
These volunteers are trained and the training requirements are set by Federal
guidelines
They are lucky to keep anyone for five or 10 years or longer. He continued that they are
here today to recognize someone who is retiring and has spent more than 20 years in
then it never happened. He said she has met more than 10,000 individuals. He
Ombudsman Specialist responsible for Franklin County, said she very much appreciates
volunteers. She said there are more volunteers than paid staff in the program. She
thanked Ms. Allison for her years of volunteering and provided her a certificate of
appreciation. Ms. Allison thanked everyone and said it's been an exciting 20 years and
sometimes not so exciting but something that she has enjoyed and she hopes that she
made a difference. On a motion by Robert G. Ziobrowski; seconded by John T.
Flannery; unanimously approved
and thanked her for her many years of volunteer service in the Ombudsman Program.
The Board reviewed Commissioners Office matters and conducted a bid opening
for the printing of ballots for the General Primary Election. The following bidders
submitted a bid: Beidel Printing House from Shippensburg, PA and Kutco Printing from
ime to review both bids before making a decision. She
explained that the County requires the printer to have five years of experience in
Pennsylvania printing ballots and be 30 miles from Chambersburg. On a motion by
Robert G. Ziobrowski, seconded by John T. Flannery; unanimously approved to forward
the bids received to Ms. Byers for review and will award or reject the bids on Thursday,
February 20, 2020 at 9:30 AM.
On a motion by Robert G. Ziobrowski; seconded by John T. Flannery;
unanimously approved to enter an executive session at 10:25 a.m. this date for the
purpose to review potential litigation and real estate matters. No action will be required
after the executive session. The Board reconvened into regular session at 12:05 p.m.
The Board recessed until the 1:30 p.m. Retirement Board meeting.
The Board reconvened at 1:30 p.m. for a Retirement Board meeting.
The Board held a Retirement Board meeting.
Continued on page 3
Lee Martin, Marquette Associates Managing Director, met with the Board to
provide a report of the Franklin County Other Post-Employment Benefits (OPEB) Fund.
The meeting was adjourned at 3:30 p.m. with a motion by Robert G. Ziobrowski;
seconded by John T. Flannery.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
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David S. Keller, Chairman
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John T. Flannery
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Robert G. Ziobrowski