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HomeMy WebLinkAbout2020-11-12 Commissioner Minutes WEDNESDAY, NOVEMBER 12, 2020 The Franklin County Commissioners met Wednesday, November 12, 2020, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. Carrie Gray, County Administrator, asked to amend the agenda to include a Redevelopment Assistance Capital Program (RACP) Grant agreement from the Commonwealth of Pennsylvania for the Judicial Center project. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the amended agenda. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the November 5, 2020 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. Carrie Gray explained the RACP Grant request was discussed about two years ago when the County worked with GMS to apply for the grant through Pennsylvania requesting funds for the Judicial Center project. At that time we were allocated $1,000,000. There was a second grant round in which we were awarded $500,000. The contract before the Board today is in the amount of $1.5M to help with demolition costs of the project. The State will visit to review the work and monitor our records so the timeline to receive the funds could be nine to ten months from now. John Hart, Project Manager, explained the following Judicial Center change orders with Lobar, Inc.: #35 is needed due to the construction company finding an old foundation in the courthouse plaza area when they were excavating. They need reimbursed for the extra work they had to do and no one knew the foundation was there. Change order #36 is needed to reset door frames and door hardware since the security piece was removed from the bid. This is for Lobar to set various door frames and masonry work. He continued that unfortunately some of the doors were already set so they had to take them out and do the work and then put them back in place. He is hopeful that this is the end of this type of work. Noll Wilt, Information Services Director, explained item # 6 with Morefield regarding audio visual equipment for the new Administration building. He explained that there are conference rooms that will be shared so they are outfitting them with various audio visual equipment for video conferencing and the Commissioners boardroom will also have live streaming to make the meetings more open to the public. Commissioner Ziobrowski asked if there will be smart boards. Ms. Gray responded that the only smart board-like technology will be in the Commissioners meeting room but more can be added later if needed. Mr. Wilt explained that they went through the specification requests but only Morefield responded. Steve Thomas, Planning Director, and Nicole Bowling, Senior Planner were present to explain the two items on the agenda that are housing related. Ms. Bowling explained the first agreement is with Habitat for Humanity for Housing Trust Fund money for two properties located in Greencastle and Fayetteville. Both projects are on the way to being completed but they each remain underfunded so they were seeking funds from the Housing Trust Fund. Ms. Bowling explained the second agreement is with Luminest and Bonnie Zehler, Executive Director of Luminest, was present virtually to provide more information. Ms. Bowling explained they have worked closely together in developing this agreement and Luminest is in good shape to get the project started. Bonnie Zehler said Continued on page 2 she is very excited that this funding is finally coming through. She thanked the Planning Department for all their hard work and she had to jump through hoops with the PA Historic Commission to get the project started. Mr. Thomas responded that both projects are encouraging homeownership in Franklin County. Ms. Zehler explained that as part of the home program requirement every homebuyer has to participate in home counseling in order to qualify for the program. The items will be approved in the afternoon approval session. Carrie Gray, County Administrator, provided information on the Non-Profit COVID Relief Grant Award recommendations. She explained that a few weeks ago Noel Purdy from Healthy Franklin County presented the Non-Profit Grant opportunity for County COVID Relief Block Grant funding that we received from the Department of Community and Economic Development. At that time they received 46 applications and she provided the county with the information and the recommendations. Ms. Gray continued that since then staff reviewed the Healthy Franklin County recommendations and there are a total of 44 that are being recommended by county staff for awards. Ms. Gray provided information on the different service types and locations of the applicants. The amount of the funding is just under $1.5M and the range of the recommended amounts being distributed is $1,600 to $174,978. Ms. Gray explained that the guidelines provided from the state are that applicants could not receive other CARES funds for the same expenses. So if applicants received other funds these were zeroed out from their total expenses requested. The Board will make a final decision in the afternoon session of the Commissioners meeting. The Board recessed and will reconvene at 1:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 1:00 p.m. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the November 5, 2020 meeting. The Board reviewed Children and Youth matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the list of Subsidized Adoption Assistance Agreements on behalf of the Franklin County Children and Youth Department to provide a subsidy to adoptive parents to be used for adoptive children, for the period of July 2020 through September 2020. Contract listing is maintained for proper accounting of all contracts. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #35 from Lobar, Inc. to remove old foundations along west elevation that were discovered during excavation for site wall footings and pipe bollard footings for the Judicial Center Project for an increased cost of $1,869.95. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #36 from Lobar, Inc. to provide additional labor as required to install various door frames in masonry bearing walls after the walls were already constructed, due to frames being delayed by owner-requested changes to the door hardware at the Judicial Center Project for an increased cost of $2,576.92. Continued on page 3 The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Redevelopment Assistance Capital Program Grant contract between the County of Franklin and Commonwealth of Pennsylvania to receive up to $1,500,000.00 to be used toward the Court Facilities Improvement Project. The Board reviewed Courts matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Veronica Brestensky to provide legal services for juveniles involved in the delinquency process to ensure juveniles are adequately represented during case processing at a cost not to exceed $60,000.00, for the period of January 1, 2021 through December 31, 2021. The Board reviewed Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the proposal from Vertiv for the purchase of 28 rectifier batteries for the Clark's Knob tower site for a cost of $7,453.88. Quotes were requested, this was the lowest qualified quote. The Board reviewed ITS matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the proposal from Morefield Communications for the purchase and installation of audio-visual equipment and services for the conference and meeting rooms in the new Administration Building at a cost of $309,531.90. The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Memorandum of Understanding between the County of Franklin and County of Butler to house adult inmates, over the age of 18 for both male and female in accordance with the ability of cell space at a cost of $60.00 per day per inmate, for the period of January 1, 2021 through December 31, 2021. This facility is PREA certified and abides by all PA Title 37 regulations. Butler County reserves the right to accept offenders at their discretion. All medical expenses accrued will be the responsibility of the County of Franklin. The Board reviewed additional Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Memorandum of Understanding between the County of Franklin and County of Indiana to house adult inmates, over the age of 18 for both male and female in accordance with the ability of cell space at a cost of $65.00 per day per inmate, for the period of January 1, 2021 through December 31, 2021. This facility is PREA certified and abides by all PA Title 37 regulations. Indiana County reserves the right to accept offenders at their discretion. All medical expenses accrued will be the responsibility of the County of Franklin. The Board reviewed additional Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the transport agreements between the County of Franklin and the following PA State Constables: Craig Leisher, Shannon Strizziere; Stephen Larsen. The agreements are for service of approved transports for the Jail for an amount of $30.00 for the first hour and $3.50 for each additional quarter hour for a term of January 1, 2021 through December 31, 2021. Constables are required to follow state, local laws and Franklin County rules, regulations and policies. The Board reviewed Planning matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Housing Trust Fund Agreement between the County of Franklin and Habitat for Humanity in the amount of $50,000.00 for the rehabilitation of a home located at 3347 Williamson Road, Greencastle and for the new construction of a home located at 140 Ritchie Road, Fayetteville. Both are designated as affordable housing. Continued on page 4 The Board reviewed additional Planning matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Subrecipient agreement between the County of Franklin and Luminest, Inc. for the Home Investment Partnership Program (HOME) in the amount of $515,506.00 to demolish two blighted structures located at 242-244 W. Second Street and 246 W. Second Street in the Borough of Waynesboro to construct two single-family three-bedroom homes for purchase by families who have incomes up to 80% of median income. The Board reviewed additional Planning matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement and Notice of Award from W.M. Orr and Sons for guiderail improvements for the 2020 Bridge Maintenance Program at a cost of $49,194.50 to begin on November 12, 2020 with a substantial date of completion within 50 days. The Commissioners awarded this bid to W.M. Orr and Sons on September 30, 2020. The Board reviewed Property Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Chairman of maintenance, licensing fees and water testing at the Greencastle Senior Center that has been mandated by the PA Department of Environmental Protection at a cost of $1,458.95 for the period of January 1, 2021 through December 31, 2021. The Board reviewed additional Property Management matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the proposal from RA Hill to provide hauling snow from the Courthouse parking area, Administration Annex and Franklin Farm Lane on an as needed basis for an estimated amount of $4,500.00 for the period of January 1, 2021 through December 31, 2021. In accordance with PA Act notifications, WM. F. Hill & Assoc. notified the County of a Pennsylvania Department of Environmental Protection General Renewal NPDES Permit being applied for continued discharge of effluent from the wastewater treatment facility located in the Borough of Chambersburg. In accordance with PA Act notifications, White Rock, Inc. notified the County of a Pennsylvania Department of Environmental Protection General Renewal NPDES Permit being applied for residential subdivision with irrigation pond and landscape restoration located in Guilford Township. Chairman Keller said the Board had time to review the County COVID Relief Block Grant recommendations for Nonprofits. Ms. Gray is asking the Board to include a not-to-exceed amount for all awardees. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the County COVID Relief Block CARES Grant Nonprofit Funding recommendations and processing the contracts and not to exceed amounts to the awardees. Chairman Keller wanted to thank Noel Purdy from and her team from Fiscal and Carrie Gray for their hard work on the grant process and finalizing the information that was needed to award these grants. Vicki Kamler, Healthy Living Coordinator, was present to provide a fundraising check to Sharon Brosious from the Cumberland Valley Breast Cancer Alliance. Ms. Kamler explained some of the events that included: departments dressed in pink and rocks and showed their artistic side. The Jail Treatment Team was the winner of the contest. Ms. Kamler said the employees also participated in dress down days where employees could donate and dress down. She presented a check in the amount of $600 and the painted rocks to Ms. Brosious. Ms. Brosious stated that she loves the Continued on page 5 relationship with the county. She said they had a virtual walk/run and the majority of the participants were county employees. She thanked everyone. The Chairman said that he loves what she does for the residents of Franklin County and lately there seems to be no shortage of positive things for county employees to do. Ms. Brosious said that next th year is their 25 anniversary so she is hoping they can do some events to celebrate. Commissioner Ziobrowski said the Alliance is crucial for his wife who is a survivor and what they do is valuable and he thanked the employees as well. Commissioner Flannery thanked Ms. Brosious for everything her organization does and he knows how important they are since he has cancer survivors in his family as well. The Board met with Tiffany Bloyer, Human Resources Director and the Controller Harold Wissinger for Salary Board matters. Also in attendance was Christina Unger, D&A Administrator; and Noll Wilt, Information Services Director; And attending virtually: Shawn Haines, Area Agency on Aging Director; Casey Bogner, Chief Public Defender; and Bill Bechtold, Warden. The Board reviewed Personnel matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the following position descriptions: Application Programmer Analyst I; CERT Officer; Corporal Security; Drug and Alcohol Deputy Administrator; Senior Assistant Public Defender. The meeting was adjourned at 2:05 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski