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HomeMy WebLinkAbout2021-03-03 Commissioner Minutes WEDNESDAY, MARCH 3, 2021 The Franklin County Commissioners met Wednesday, March 3, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved all bills presented and ordered paid. The minutes of the February 24, 2021 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. Chairman Keller asked Carrie Gray, County Administrator, to provide an overview of action #9 for the Emergency Rental Assistance Program. Ms. Gray explained that the funding is through Act 1 of 2021 which is the same act that provides the hospitality industry recovery program funds that Franklin County Area Development Corporation (FCADC) is helping to distribute. This funding is for rental and utility assistance. We wanted to partner with an organization to distribute the funds. The program requires a County Plan and Megan Shreve from South Central Community Action Program (SCCAP) and Glenda Helman, Grants Director, developed the plan in five days. She turned the discussion over to Megan Shreve, who attended virtually, to provide further information. Ms. Shreve stated that we are receiving a substantial amount of funding at a total of $10.1 M and most of the funding will be designated to rental assistance. The program threshold is 80% of median income which will help middle income individuals and families who have lost part of their income due to the pandemic or others who were already struggling. She mentioned that Waynesboro Human Services will be helping to meet the needs in expanding their hours or working overtime to work on this program. This is a wonderful economic boost to get funds to the landlords since they have been impacted as well and could not pay their mortgages. Chairman Keller asked the income amount in terms of 80% of median income. Ms. Shreve provided the figures. She stated that they have to st spend 65% of the funds by July 1 which is not possible since t the application process yet. They are planning to start them next week. Chairman Keller asked if the funds will go directly to the landlords and utility companies. Ms. Shreve explained that the money will go directly to them but if for some reason they will not accept the funds from SCCAP she will go with the client to the bank to cash the check and directly deliver the funds to the landlord or the utility company to make sure they get paid. Chairman Keller asked how they are going to do outreach and promotion. Ms. Shreve responded that they will use social media, press releases and a landlord th meeting will be held on March 19. The state will also do heavy advertising. She said there will be a lot of publicity. Commissioner Ziobrowski asked if the numbers she gave Continued on page 2 median income. Commissioner Ziobrowski wanted to compliment Megan on the extraordinary presentation she made at CJAB last Thursday. It is a real eye opener for some folks on how hard it is to get by with existing programs. The items will be decided upon in the afternoon approval session. John Thierwechter, Assistant County Administrator, provided an update on the mass vaccination plan for Franklin County. He informed the Board that they are still working on a primary location for the site. They are working through issues with attorneys but hopeful that next week he will have more news for them. Commissioner Ziobrowski said that Lancaster is working on mass vaccinations next week and thinks they must have gotten more vaccines. He thinks they are partnering with a different hospital. Mr. Thierwechter said that he has not heard of the additional availability of vaccine but he did hear that there is a plan to vaccinate teachers through the Lincoln Intermediate Unit in our area. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the minutes of the February 24, 2021 meeting. The Board reviewed Children & Youth matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the report to Commonwealth of Pennsylvania, Bureau of Budget and Program Support, Office of Children, Youth & Families showing revenue and expenditures of Act 148 funding for October 1, 2020 through December 31, 2020 reporting the amount of $3,042,984. The Board reviewed Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the third addendum to the agreement dated July 6, 2020 between the County and Capitol Theatre Center Foundation to extend the lease through July 31, 2021. This lease is to provide additional space for judicial hearings, meetings and sales in compliance with applicable public health guidelines. All other terms of the lease agreement shall remain in full force and effect. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #58 from Lobar, Inc. to provide an additional dual-key Knox Box at the Central Avenue alley gate for access by Franklin Fire Company at the Judicial Center project for an additional cost of $1,777.60. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #59 from Lobar, Inc. to provide additional framing at bridge columns as required to install ACM column covers at the Judicial Center project for an additional cost of $5,002.18. Continued on page 3 The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #60 from Lobar, Inc. to seal all Judicial Center project for an additional cost of $1,712.24. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #61 from Lobar, Inc. to fill (Bondo) and sand smooth door frames that needed to be punched/dimpled as a result of hardware changes at the Judicial Center project for an additional cost of $1,444.69. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #62 from Lobar, Inc., to provide tactile exit signs at the Judicial Center project for an additional cost of $1,961.55. The Board reviewed Fiscal matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the Supplemental Appropriation in the amount of $1,756,000.00 to provide budget for the COVID-19 Hospitality Industry Recovery Program (CHIRP). State funds will be passed through to Franklin County Area Development Corporation (FCADC) to be distributed through grants to the hospitality industry. The Board reviewed Grants matters. On a motion by Robert G. Ziobrowski; Human Services Plan for the Emergency Rental Assistance Program (PA Act 1 of 2021, Section 3 Article I-D). This program will provide financial assistance to eligible households to pay rent, rental arrears, utilities, utility arrears, and other related housing expenses incurred due, directly or indirectly, to COVID-19. The program will allow SCCAP to use no more than 9.09% of allocated funds to provide housing stability services to eligible households and cover administrative costs. Funding must be expended by 12/31/2021. Applications for assistance accepted through September 30, 2021. The Board reviewed Planning matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the second amendment to the agreement between the County and Washington Township for the 2019 Franklin County Tourism and Quality of Life Enhancement Grant project for the Monterey Pass Battlefield Park Trail System Improvements to modify the original scope of work to include the purchase of gas-powered, six (6) passenger golf carts with accompanying storage shed. The purchase of these items with the remaining grant funds will provide access to visitors who may not have the physical ability to travel to the Monterey Trail Peak Observation Deck without assistance. The proposed total for this portion of the project is approximately $16,915.00. All other terms of the agreement shall remain in full force and effect. The Board reviewed Tax Claim matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to accept a bid on the repository list made by Troy Carbaugh in the amount of $100.00 for purchase of a mobile home located in Letterkenny Township. Continued on page 4 In accordance with PA Act notifications, Spectrum Industrial Coatings notified the County of a Pennsylvania Department of Environmental Protection Air Quality Program Permit for addition of a paint booth to the facility on property located in St. Thomas Township. The meeting was adjourned at 2:05 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski