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HomeMy WebLinkAbout2021-04-07 Commissioner Minutes WEDNESDAY, APRIL 7, 2021 The Franklin County Commissioners met Wednesday, April 7, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to adopt the agenda. Mayor Richard Starliper from Waynesboro provided public comment and nd there is a with the virus. Churches, businesses and citizens are being asked to stand outside and ring bells or anything they can find to make noise for three (3) minutes to honor them. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved all bills presented and ordered paid. The minutes of the March 31, 2021 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. The items will be decided upon in the afternoon approval session. This was the date to award or reject the bids for the printing of ballots for the Municipal Primary Election. Jean Byers, Deputy Chief Clerk, explained that last week the Board opened the four (4) bids that were submitted for printing of ballots. After she reviewed and compared the bids to the bid specs there is only one (1) responsible bidder that met both the distance and printing experience requirements of the bid specs. She is asking the Board to award the bid to Beidel Printing House. Chairman Keller important to have a printer close by in case the need would arise for more ballots or if there would be issues with the ballots. She gave the example of last year during the general election where there was a need for more ballots. With one of the bidders being from New York we would not want to ship ballots through the mail. Plus three out of the four the most experience they have is one year and we require five years of printing ballots in PA. Commissioner Ziobrowski explained that he will abstain from voting due to the owner of the company being a donor to his campaign. Commissioner Flannery asked why they would bid since those requirements would be in the bid specs in front of them. Ms. Byers explained that they did ask her if this would disqualify them but she said it would be up to the election board to decide that since she would not feel comfortable telling them not to bid. On a motion by John T. Flannery; seconded by David S. Keller; approved to award the printing of ballots to Beidel Printing House as the lowest qualified bidder for an approximate amount of $36,458.50. Commissioner Ziobrowski abstained from voting. Continued on page 2 The Board reviewed information regarding National Public Safety his staff were present to receive the proclamation. Mr. Crider said that everyone here today wanted to thank the Board for the proclamation. The men and women of DES are very hard working people and they are the responders to the first responders. Mr. Crider explained that this past year has been very challenging for them. They had to split dispatching and put half of the telecommunicators in the courthouse basement and halfat the 911 center to prevent the spread of COVID outbreaks. He thanked the Commissioners and County Administration for all their support and the partnership with first responders and the good citizens of Franklin County. Chairman Keller said Mr. e someone has complained to him about our 911 center. The common occurrence to honor dispatchers at the Employee of the Month awards. He is happy to call them colleagues. Commissioner Flannery said that in the 15 months that center staff and emergency services is the backbone of the community. Without them it would be difficult. He receives a lot of complaints but he has never heard anything derogatory about the 911 center. He thanked them. Commissioner Ziobrowski said he Month awards. When he looks around at other counties they have real problems. He said our 911 staff is admirable and commendable. John Thierwechter, Assistant County Administrator mentioned that the 911 center has been here for 50 years so they have a short video that included the former Civil Defense Director, Mr. Weistling, to show in honor of that special day. After the video Chairman Keller complimented the excellent video. He mentioned how all Boards of Commissioners and Directors, employees of the County and municipalities all cooperated and had to make decisions along the way to spend money and how all the technology involved has changed. They have to stay current and always look to the future. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to sign Franklin County Proclamation #2021- 04 proclaiming the week of April 11-17, 2021 as National Public Safety minutes. Bryan Stevenson said in 2019 the Pennsylvania Emergency Management Agency (PEMA) began an initiative to reconstruct and improve their Quality Assistance/Quality Improvement Training Program. Mr. Stevenson explained all the timelines with the program that began in May 2020. With two slight revisions, the Franklin County Training Program and Quality Assurance/Quality Improvement Program were officially approved by PEMA on February 10, 2021. Mr. Stevenson said that through the hard work of Will Smith, Quality Assurance and Training Coordinator and Barbie Harshman, Backup Supervisor, the Franklin County Training Program was th adopted as the 8 Public Safety Answering Point Program in the State, which is a testament to the aggressive and thorough work performed by them. They would like to thank Mr. Smith and Ms. Harshman for their dedication, tireless work and professionalism to and for Franklin County and the Department of Emergency Services 911 Training Program by presenting a plaque to them from PEMA. The Commissioners presented the plaque to Mr. Smith and Ms. Harshman and thanked them for their hard work on developing this program. Continued on page 3 The Board reviewed information regarding Child Abuse Prevention Month. Minnie Turner, Assistant Administrator from Children & Youth along with several Children & Youth staff was present to receive the proclamation. Ms. Turner explained all child abuse from happening but they do their best to serve the community. This past year has been very challenging and in March 2021 they had 266 referrals that they what they do. Chairman Keller said that all employees are essential but they have been identified by the state and federal government as uber essential. With COVID- of the time but they are grateful for the Children & Youth employees. Commissioner Flannery said he had the honor of touring their offices and the dedication of all staff members is obvious. He thanked them for dealing with the children because he could Commissioner Ziobrowski said it is appropriate to honor them on the same day as the 911 operators since they are critical to the operation also. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to sign Franklin County Proclamation #2021- 05 proclaiming the month of April 2021 as Child Abuse Prevention Month and that the attached proclamation be made a part of these minutes. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the minutes of the March 31, 2021 meeting. The Board reviewed Commissioner Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #033-GC from Lobar, Inc. to provide credit for utility use charges during the project at the Admin. Building Project for a decreased cost of $12,932.03. The Board reviewed additional Commissioner Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #EC-008 from Lobar, Inc. to provide additional cove lighting in rooms 1010 and 1016 at the Judicial Center Project for an additional cost of $12,495.27. The Board reviewed additional Commissioner Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #GC-070 from Lobar, Inc. to provide support posts for the new mailbox casework at the Judicial Center Project for an additional cost of $1,006.76. The Board reviewed additional Commissioner Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #GC-071 from Lobar, Inc. to delete masonry piers at parking lot gates for a decreased cost of $8,794.90. Continued on page 4 The Board reviewed Department of Emergency Services matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the quote from Russ Bassett Corporation to replace the current 911 workstations in the amount of $139,188.00. The current workstations have reached the end of life and are no longer supported by the manufacturer. The Board reviewed Planning matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the agreement between the County and South Central Community Action Program (SCCAP) to re-award $39,182.00 of Housing Trust Fund (HTF) dollars from SCCAP's Community Development Block Grant - Cares (CDBG-CV) project to their new Emergency Rental Assistance Program (ERAP) project to assist in administration of the program. The ERAP was created by Governor Wolf on February 5th, 2021, to be administered by the Department of Human Service, and take applications to provide assistance to renters, landlords, and utility providers who have been affected by the pandemic and economic insecurity. This program was not available when SCCAP originally applied for CDBG-CV funding. SCCAP has secured funding through the ERAP program and has requested that these HTF dollars be moved to this program to help bolster the administration of this much larger source of funds. The Board reviewed additional Planning matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the agreement between the County and Waynesboro Community and Human Services (WCHS) to re- award $20,178.00 of Housing Trust Fund (HTF) dollars from WCHS's Community Development Block Grant - Cares (CDBG-CV) project to their new Emergency Rental Assistance Program (ERAP) project to assist in administration of the program. The ERAP was created by Governor Wolf on February 5th, 2021, to be administered by the Department of Human Service, and take applications to provide assistance to renters, landlords, and utility providers who have been affected by the pandemic and economic insecurity. This program was not available when WCHS originally applied for CDBG-CV funding. WCHS has secured funding through the ERAP program and has requested that these HTF dollars be moved to this program to help bolster the administration of this much larger source of funds. The Board reviewed additional Planning matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute the Work Order Authorization from Michael Baker International for a Public Transit - Human Services Transportation Plan Update. The update will provide an assessment of the currently available transportation services (public, private, and non-profit); transportation needs for seniors, persons with disabilities, and low-income individuals and strategies to address the identified gaps between current services and needs. Michael Baker International will provide planning services through the MPO On- Call Contract dated February 17, 2021. Payment will be based on a firm fixed price of $19,788.26 and will not exceed that amount unless otherwise agreed to in writing by both parties. In accordance with PA Act notifications, martin and martin, inc. notified the County of a Pennsylvania Department of Environmental Protection PAG-03-NPDES Permit being applied by South Mountain Creamery for industrial activities on property located in Guilford Township. Continued on page 5 The Board met with Tiffany Bloyer, Human Resources Director and the Controller Harold Wissinger for Salary Board matters. Also in attendance was Mark Singer, Court Administrator, Jeff Conner, Coroner and Teresa Beckner, Fiscal Director. Attending virtually: President Judge Shawn Meyers, Sheriff Dane Anthony and Chief Deputy Sheriff Ben Sites. The Board reviewed Personnel matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to revise the Accounting Information Systems Manager in the Fiscal Department and Support Master in the Domestic Relations Section position descriptions and creating the Command Center The Board reviewed appointments to Franklin County Industrial Development Authority Board. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to appoint AJ Yohn and reappointing the following individuals: Rod Hocker, Pat Fleagle, C. Glen Edgin and Steve Christian to the Franklin County Industrial Development Authority Board for a term of April 4, 2021 through April 3, 2024. Commissioner Ziobrowski mentioned that this is the first board meeting here in the new building and requested a picture to honor the event. The meeting was adjourned at 3:18 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski