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HomeMy WebLinkAbout2021-04-21 Commissioner Minutes WEDNESDAY, APRIL 21, 2021 The Franklin County Commissioners met Wednesday, April 21, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to adopt the agenda. There was no public comment. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved all bills presented and ordered paid. The minutes of the April 14, 2021 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. Chairman Keller asked Carrie Gray, County Administrator, to clarify items #5 and #14 regarding the Mass Vaccination Clinic. Ms. Gray explained that item #14 is a budgetary action in order to cover the total costs of the vaccination clinic and item #5 is one component of those costs. There is also a Chambersburg Mall lease that was previously signed, staffing at the clinic, trash pickup and cleaning. Total for all costs are estimated to be less than $150,000. She continued that the Wellspan agreement is expected to be less than $100,000 and at this point it looks to be around $60,000. Chairman Keller said that expectation is that we will recoup some of the costs. Ms. Gray responded that a team is working with FEMA to review the estimated budget for a Public Assistance Program Grant that will reimburse us 50% upfront and remaining costs as they are made known and as they come in for payment. Commissioner Flannery asked if we explored what other counties' costs are for comparison. John Thierwechter, Assistant County Administrator, responded that the Department of Emergency Services looked into this and they found that we are doing very well with our costs. Chairman Keller asked for more information on the Human Services mini grants. Ms. Gray responded that the mini grant process was last done in 2014 and deviates from our normal process to allocate block grant funds. Mini grants cast a wider net and give the opportunity to ask for proposals from the community. There is a team that solicited and reviewed proposals and developed the recommendations for them today and the Board can approve them this afternoon. The items will be decided upon in the afternoon approval session. The Board reviewed mini grants recommended from the Human Services Block Grant. Stacey Rowe, Human Services Fiscal Manager, explained that the last year that the County did a mini grant process was in 2013/2014. They went through the same process anticipating that we would have excess funding to carry over. They are to the state. She continued that this gave us an opportunity to meet consumer needs in other areas so the money won Management, explained that there was a committee that posted an RFP and requested th the applications be returned by March 26. Once applications were received they were reviewed by the committee that included Franklin County staff and staff from outside agencies. The committee voted on the applications except for Ms. Rowe, Ms. Horvath and herself which were not able to vote. They discussed and evaluated the proposals separately and then together. There were 15 submitted applications, three were Continued on page 2 ineligible and three were submitted after the deadline. Ms. Helman explained each recommendation as per the attached document that explained each agency, their project and the amount they will receive. If the Board agrees they will approve the recommendations in the afternoon session. Commissioner Flannery said that all the He asked if this is an annual event. Ms. Rowe responded that they recently discussed if funds become available then we could do it annually. This was a special circumstance because of the amount of carry over funds. Commissioner Ziobrowski gave kudos to Stacie, Glenda and the review team for doing a good job vetting the various organizations and explaining everything to the Board. Chairman Keller said he agreed and the Board will approve the recommendations during the afternoon session. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the minutes of the April 14, 2021 meeting. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by David S. Keller; approved the agreement between the County and Beidel Printing House, Inc. for the printing of ballots and supplies for the May 18, 2021 Municipal Primary at a cost of $35,003.50. The Board opened this bid on March 31st and awarded it to Beidel on April 7th. Commissioner Ziobrowski abstained from voting. In a previous meeting Commissioner Ziobrowski abstained due to the owner of the company being a donor to his campaign. The Board reviewed Aging Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the application to PA Department of Agriculture to renew the Tuscarora Senior Activity Center's Food and Beverage License which will expire on June 3, 2021. The cost of the license is $82.00 and is required in order for the center to serve congregate and home-delivered meals. The Board reviewed additional Aging Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the agreement between the County and RAK Advertising, Inc., to provide approximately 220,000 placemats with a 3.25" x 2" advertisement to seven local restaurants over a three month period for APPRISE at a cost of $1,300.00. This is a Link Medicare Improvement for Patients and Providers Act (MIPPA) project that will be funded as a reimbursement from Cumberland County PA LINK funds. The Board reviewed additional Aging Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the Supplemental Appropriation in the amount of $10,000.00 to provide additional funding to be received from Cumberland County PA LINK for ACL CARES project to reach out to the elderly and link them to services to combat social isolation. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the agreement between the County and Wellspan Health for operation of the Community Vaccination program at a cost of less than $100,000.00 effective April 21, 2021. Continued on page 3 The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the rental agreement between the County and Commonwealth of PA Department of Military and Veteran Affairs for the use of the National Guard Armory as a polling place for Hamilton 1 at the upcoming May 18th Municipal Primary. There is no cost assigned to this agreement. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #001 from Stouffer Mechanical Contractor, LLC to add HVAC piping at the Courthouse Annex Project for an additional cost of $1,828.27. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #002 from Stouffer Mechanical Contractor, LLC to provide custom color for Historic Courthouse Fan Coil Units at the Courthouse Annex Project for an additional cost of $4,312.42. The Board reviewed additional Commissioners Office matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved for the Chairman of the Board to execute Change Order #EC-007 from Lobar, Inc., to provide electrical rough-in and grounding at three additional gas lanterns to be installed by the Borough at the Judicial Center Project for an additional cost of $1,281.68. The Board reviewed Department of Emergency Services matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the agreement between the County and Chambersburg Waste Co., Inc., for a four-yard trash container and weekly pick-up of trash at the Community Vaccination Center at a cost of $104.00 per month and a one-time $75.00 delivery fee. Frequency for container pick-up can increase or decrease based on facility use. The cost will increase/decrease accordingly. The Board reviewed additional Department of Emergency Services matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the agreement between the County and P2 Investigative Solutions to provide on-site security services at the Community Vaccination Site at the Chambersburg Mall at an estimated cost of $2,340.00 for the period of April 21, 2021 through October 31, 2021. The Board reviewed Drug & Alcohol matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the updated contract listing for all contracts and addendums for fiscal year 2020/2021 for the Drug & Alcohol Department. Contract listing is maintained for proper accounting of all contracts to include vendor name and address, type(s) of service provided and rate(s) charged for services. The Board reviewed Fiscal matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the contract between the County and Smith Elliott Kearns & Company, LLC (SEK) for preparation of the County's financial statements for the year ended December 31, 2020, at a cost of $17,500.00. This is historically performed by Fiscal Department staff, but current staffing levels, operational support, and project needs don't permit timely completion by internal staff. Three quotes were requested for these professional services and SEK's proposal was the lowest. Continued on page 4 The Board reviewed additional Fiscal matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the Supplemental Appropriation in the amount of $152,000.00 to provide budget to operate the Community Vaccination Center as well as offsetting revenue from FEMA. The Board reviewed Grants matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the recommendations from The Human Services Block Grant Advisory Board of mini-grants for the following agencies: Family Care Services ($9,000.00); Mental Health Association ($4,917.00); Waynesboro New Hope Shelter ($14,996.00); House of Hope ($7,000.00); True North Apartments 1 & 2 ($26,000.00); True North Community Room ($9,000.00); SCCAP ($14,000.00); Laurel Life ($9,430.00); and Healthy Communities Partnership ($3,600.00). All grants recommended for approval offer services covered under the Human Service Block Grant Categoricals: Mental Health, Intellectual and Developmental Disabilities, Homeless Assistance, Substance Use Disorder, and Human Services Development Fund. The Board reviewed Human Resources matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the amendment to the agreement between the County and Gallagher Benefit Services, Inc., to include a one-time project of the implementation of WellRight as the County's new wellness platform, and a three-year wellness strategy, to be added to our scope of services under our existing contract with Gallagher. In addition, an update to the compensation disclosure statement has been made. This amendment will be at an additional cost of $5,000.00 upfront for implementation, and $5,000.00/year (three years total) for the strategy planning and a Gallagher consultant to be assigned to our account for assistance with administration of the program. Total over the course of three years is $20,000.00 to Gallagher. The Board reviewed Information Technology Services matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the approval of a quote from Dell Technologies in the amount of $8,200.00 for the purchase of two backup servers. These servers will replace servers that currently exist at DES and downtown. These servers need to exist outside of our virtual environments since that is what they are backing up. One of the existing servers is eight years old and the other is 11 years old and both can no longer meet the resource demand placed upon them. Both servers were budgeted for 2021 as capital expenditures. The Board reviewed Jail matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the amendment to a contract between the County and Waste Connections, Inc., for the period of January 1, 2021, through December 31, 2024, for an increase of $348.00 per month. The amendment provides three additional pick-ups per week required due to increased waste at the jail. The added cost per month will increase from $626 per month to $974 per month. The added waste is deemed from COVID/Mental Health Care - utilizing styrofoam containers for each meal. In addition, Keefe Commissary is providing vending machines for inmates with a Commission coming back to the Jail. The Board reviewed Tax Services matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the approval to accept a bid made by Jeff Stouffer in the amount of $50.00 on the repository sale of property on Spruce Road in Quincy Township. The Board reviewed TMCA matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the agreement between the County and Allan Collautt Associates to provide data warehouse technical support and services at a cost of $234,729.41 for the period of July 1, 2020 through June 30, 2023. Continued on page 5 The Board reviewed Veterans Affairs matters. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved the agreement between the County and Department of Military and Veteran Affairs to provide funds associated with dog training for the Operation Save-A-Vet, Save-A-Pet program. This program benefits the veteran, the dog, and the community. Service dogs have assisted veterans with all types of disabilities, including, but not limited to, diabetes, seizure disorders, post-traumatic stress disorder, and traumatic brain injury. Funding will also be used to cover costs associated with the Equine Therapy Program for Veterans. In accordance with PA Act notifications, martin and martin, inc. notified the County of a Pennsylvania Department of Environmental Protection PAG-02-NPDES Permit Modification Application being applied for development of access road and Township. The Board reviewed information regarding Official Earth Celebration Day. Chairman Keller announced that he will attend the ceremony that will be held at the Red Run Park on Saturday at 1:00 p.m. to present the proclamation. On a motion by Robert G. Ziobrowski; seconded by John T. Flannery; unanimously approved to sign Franklin County Proclamation #2021-08 proclaiming April 22, 2021 as Earth Day in Franklin County and that the attached proclamation be made a part of these minutes. The meeting was adjourned at 2:14 p.m. with a motion by Robert G. Ziobrowski; seconded by John T. Flannery. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski FY 2020-2021 Mini Grants Program Descriptions Family Care Services – Website Update and Family Portal ($9,000)  Website update and family portal to serve Intellectual and Developmental Disabilities and Children and Youth populations. The updated website will help recruit, maintain and communicate with caregivers, foster families, and provider agencies. The family portal will allow families to access forms, training materials, and upload and share information as needed. The new website will also provide a platform to attract potential foster/adoptive families, adult caregivers for IDD life sharing, and financial donors for adoption programs. Mental Health Association – Marketing and Educational Materials ($4,917)  To replace old and outdated marketing and educational materials for general mental health awareness. As evidenced by the numbers of individuals engaging in mental health services across the County, it’s imperative that the association provide up to date information to the community about mental health conditions, what services are available, and how the association can assist individuals in their journey. Waynesboro New Hope Shelter – Emergency Shelter - ($14,996)  Emergency shelter refuge and care services to persons who are in immediate need and are experiencing homelessness. The program provides safe housing for up to 39 residents. Residents are provided with services to find permanent housing. Residents are provided with 24 hour monitors to ensure safety; temporary housing in an atmosphere of safety, dignity, and respect; case management services to assist residents in setting and attaining goals; and educational classroom training in principles of life skills, job skills, computer skills, and recovery from addiction. House of Hope – Recovery Support - ($7,000)  To provide materials and equipment to provide the Financial Peace University program to recovery house residents. The program is a 6-week course designed to help individuals learn to save and plan for the future. The program will provide essential knowledge to help the residents get back on their feet. Participants will also work on building a resume, job interview skills, and applying for jobs online. TrueNorth – Chambersburg Supported Living Program ($26,000)  The Supported Living Program currently provides housing to 16 individuals living with a mental health diagnosis. Individuals live independently but have access to support staff 24/7 who are located in a building in close proximity to the apartment buildings. Support staff assist with teaching activities of daily living such as household maintenance, money management, medication management, health management, nutrition and cooking skills, etc. Community integration skills are also developed such as assessing transportation, employment, grocery shopping, pharmacy, etc.  Renovations were recently completed on the building to provide for 2 additional apartments. Funding will provide for furnishings, equipment, and new home kits in order to accept 2 additional individuals into the program. TrueNorth – Chambersburg Supported Living Program ($9,000)  The Supported Living Program currently provides housing to 16 individuals living with a mental health diagnosis. Individuals live independently but have access to support staff 24/7 who are located in a building in close proximity to the apartment buildings. Support staff assist with teaching activities of daily living such as household maintenance, money management, medication management, health management, nutrition and cooking skills, etc. Community integration skills are also developed such as assessing transportation, employment, grocery shopping, pharmacy, etc.  Renovations were recently completed on the building to provide for 2 additional apartments and a community room on the first floor. Funding will provide for furnishings and equipment for the community room in order to provide quality programming and accommodate growth. The space will be used for trainings, medication management, and cooking classes. South Central Community Action Program (SCCAP) – Home Start Program ($14,000)  Working through the Franklin Together Reentry Coalition, the Home Start Program will secure appropriate home plans and housing for current discharge-eligible inmates in order to be released from jail. Without an approved home plan, individuals must remain in jail until one can be found which can take days, weeks, or months after the individuals’ release date. Funding will allow for individuals who have served their sentence to be released from jail and reenter the community in a timely manner. Laurel Life – Children’s Evidence Based Practices – Applied Behavioral Analysis ($9,430)  To provide a service enhancement for Applied Behavioral Analysis (ABA) treatment services. All children authorized for ABA must first receive a Functional Behavioral Assessment for treatment planning. The ABA program has a limited number of assessment tools. Funding will provide for additional assessment tools which will eliminate delays in implementation of needed treatment for children who are ABA eligible. Will result in increased efficiency and better outcomes. Healthy Communities Partnership – Mental Health and Substance Use Disorder – ($3,200)  To purchase videos and a one year streaming services from Human Relations Media to provide prevention tools that can be used in various venues such as school assemblies, classrooms, summer school, camps, and youth groups. The videos will address topics such as bullying, mental health, suicide awareness and prevention, alcohol abuse and use, alcohol and brain development, as well as healthy habits.