HomeMy WebLinkAbout2021-05-26 Commissioner Minutes
WEDNESDAY, MAY 26, 2021
The Franklin County Commissioners met Wednesday, May 26, 2021, with the
following members present: David S. Keller, John T. Flannery and Robert G.
Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment
of Silence, and the Pledge of Allegiance, proceeded with the business of the day.
The meeting was live streamed.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved to adopt the agenda.
There was no public comment.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved all bills presented and ordered paid.
The minutes of the May 20, 2021 meeting were reviewed. These will be decided
upon in the afternoon approval session.
The Board reviewed Agreements, Contracts and Reports. Kurt Hoffeditz, Chief
Information Officer, explained that action item #8 with Sage Technology covers all the
systems for the new Judicial Center. The function and equipment haven't changed from
the previous agreement that was approved. This change related to paying prevailing
wage when running the cable but the additional cost is still below the initial cost
provided. Carrie Gray, County Administrator, explained that action item #7 with
Susquehanna Accounting is for them to provide guidance regarding the American
Rescue Plan (ARP). They will help develop a plan for distribution of the funds and to
report accurately and timely on the fund distributions. We have worked with this group in
the past on different projects. Commissioner Flannery asked about the number of hours.
Ms. Gray explained that we will try to minimize the cost to fully utilize the time with them
but it may be five hours a week. She continued that they would like to recoup the costs
through the ARP funds. Loretta McClure, Risk Manager, explained item #11 with
Wellspan is an agreement with Wellspan Occupational Health and we are expanding the
agreement that we had in the past for medical director services. Commissioner
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service. The items will be decided upon in the afternoon approval session.
The Board reviewed Personnel matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved the revised job description
for the Children, Youth, and Family Services Director. Ms. Gray explained that this job
description has not been updated for decades and when Mr. Amsley left it was a time to
see how the job has changed. This is a reflection of how the position has evolved over
the years.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved to enter an executive session at 11:15 a.m. this date for the
purpose to review pending litigation and real estate matters. Action will be required after
the executive session. The Board reconvened into regular session at 11:37 a.m.
Ms. Gray asked for approval to enter into a sales agreement to purchase 33
South Second Street Chambersburg at a cost of $150,000 with a $5,000 deposit.
Chairman Keller pointed out that the County owns the two adjacent properties, Elks
Parking lot and 37 S. Second Street. The purchase of this property is to square off the
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lot and give the county flexibility going forward. Commissioner Ziobrowski stated that
the County did receive two valuations from two different sources that were in support of
the price. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved the sales agreement for purchase of 33 South Second Street,
Chambersburg.
Elliott Sulcove, County Solicitor recommended the Board approve an
Engagement Agreement with McNees Wallace & Nurick, LLC for defense of a lawsuit in
2021. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved the Engagement Letter as recommended by the County Solicitor.
The Board recessed and will reconvene at 2:00 p.m. for final approval of the
items that were reviewed.
The Board reconvened at 2:00 p.m.
There was no public comment.
Chairman Keller asked staff to stream a video to remember those who gave the
ultimate sacrifice for all of our freedoms to honor them for the Memorial Holiday. After
those who have fought and died for our country.
On a motion by John T. Flannery, seconded by Robert G. Ziobrowski;
unanimously approved the minutes of the May 20, 2021 meeting.
The Board reviewed Children & Youth matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Fiscal Year
2020-2021Third Quarter Report of Revenue and Expenditures (Act 148) to the Bureau of
Budget and Program Support, Office of Children Youth & Families for total expenditures
for the period January 1 - March 31, 2021 of $2,993,980 and General Fund of $561,740.
The Board reviewed Commissioners Office matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of
the Board to execute Change Order #EC-010 from Lobar, Inc. to provide additional labor
required to pull wiring to stub-out locations to coordinate with concrete paver installation
at the Judicial Center Project for an additional cost of $3,097.70.
The Board reviewed additional Commissioners Office matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute Change Order #EC-011 from Lobar, Inc. to add CO
Detectors in the Penthouse as requested by owner at the Judicial Center Project for an
additional cost of $4,796.17.
The Board reviewed additional Commissioners Office matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute Change Order #EC-012 from Lobar, Inc. to provide
power for the fire protection sprinkler system jockey pump at the Judicial Center Project
for an additional cost of $3,508.52.
The Board reviewed additional Commissioners Office matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute Change Order #GC-082 from Lobar, Inc. to provide
concrete foundations for two remote card-access/intercom control pedestals at the
Judicial Center Project for an additional cost of $1,056.14.
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The Board reviewed additional Commissioners Office matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved
amendment # 005 and 006 to the agreement between the County and Noelker and Hull
Associates, Inc. for the Judicial Campus Project to include original Courthouse Annex
Design (Schematic Design through 90% Design Development) and documentation, that
was halted due to budget concerns, and Build Management System for a cost of
$71,227.50 and Building Security System for a cost of $69,975.00, that was halted (per
already been invoiced and paid for Amendment #005. This amendment is only being
provided as paperwork clarification.
The Board reviewed Fiscal matters. On a motion by John T. Flannery, seconded
by Robert G. Ziobrowski; unanimously approved the Letter of Agreement between the
County and Susquehanna Accounting & Consulting Solutions, Inc. to provide technical
assistance and advice related to spending and administration of various COVID-19
pandemic-related federal and state grants received by the County for an hourly rate
ranging from $120 to $275 plus out-of-pocket expenses. This firm is providing similar
services to numerous other Pennsylvania counties and large municipalities, and has
engaged legal resources to support them.
The Board reviewed ITS matters. On a motion by John T. Flannery, seconded
by Robert G. Ziobrowski; unanimously approved the updated services agreement
between the County and Sage Technology Solutions, Inc. for the installation, equipment,
training, and support of Audio Video Systems for Court operations in the new Judicial
Center at a cost of $910,034.39 along with a 5 year extended support cost of
$88,326.72, that is billed annually at $17,665,35. The update to the contract is the
additional cost of $18,492.15 to account for prevailing wage for the installation of the
cabling.
The Board reviewed Information Technology Services matters. On a motion by
John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the
Chairman of the Board to execute the proposal from Asana, Inc. that covers license
subscriptions for 15 users for the period of June 1, 2021 through June 31, 2022 at a cost
of $4,498.20. Asana is a cloud-based project and resource management software
platform that is being used by the County to monitor and track projects and resources.
The Board reviewed additional Information Technology Services matters. On a
motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved
for the Chairman of the Board to execute the proposal from Morefield Communications
for additional switching gear in order to create a second network closet in the basement
of the Judicial Center at a cost of $9,136.59. During wiring installation, it was found that
some of the wiring would be more than the 300-feet limit.
The Board reviewed Risk Management matters. On a motion by John T.
Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement
between the County and Wellspan Health to provide occupational health services to
include basic employee physical examinations, drug test/urine analysis, workers'
compensation services, independent medical exams, immunization and infectious
disease screening, and Medical Director services to include oversight of the AED
program, ordering physician for standing orders, and other related services. Medical
Director services are $500 for the contract period of May 1, 2021 through April 30, 2022.
Medical services are charged per the fee schedule attached to the agreement.
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The Board reviewed Tax Services matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved to accept a bid made by
Dennis George Fix in the amount of $125.00 on the repository sale of a mobile home on
Hafer Road in Greene Township.
The Board reviewed Veterans Affairs matters. On a motion by John T. Flannery,
seconded by Robert G. Ziobrowski; unanimously approved the Memorandum of
Understanding between the County and The Pennsylvania State University to provide
and operate a general therapeutic riding program to qualified Franklin County veterans,
guardsmen or reservists. This MOU is at a cost of $400.00 per participating qualified
veteran for an 8-week session.
In accordance with PA Act notifications, martin and martin, inc. notified the
County of a Pennsylvania Department of Environmental Protection Processing of
Construction and Demolition Permit Application being applied for by Chambersburg
Waste Paper Company, Inc., to sort and recycle new construction waste at a proposed
industrial building to be located on Loop Road in Guilford Township.
In accordance with PA Act notifications, Grove-Bowersox Funeral Home, Inc.,
Quality Program permit renewal application for a State-only Operating Permit for its
operations located in Franklin County.
In accordance with PA Act notifications, Thomas L. Geisel Funeral Home, Inc.,
Quality Program permit renewal application for a State-only Operating Permit for its
operations located in Chambersburg, PA.
The Franklin County Commissioners and Tiffany Bloyer, Human Resources
Director on behalf of the STAR (Special Thanks and Recognition Committee) were
present to award the Employee of the Month award to Ms. Mary Seville. Ms. Seville has
been employed with Franklin County since July 2020. She currently serves as a
Planning Coordinator for the Department of Emergency Services. The selection for the
May 2021 Employee of the Month was determined by the STAR Committee. There were
a total of thirteen nominations. The nomination form is attached and made a part of
these minutes. Ms. Seville said she could not do this job without the great people at
said kudos to her colleagues who wrote the nomination forms and he thanked the Star
Committee for selecting quality candidates each month. He had the pleasure of seeing
the fruits of her labor first hand when the Commissioners toured the vaccination clinic.
He thanked her for everything she has done. Commissioner Flannery said that was a
into with COVID. The clinic is a great facility and they are doing a great job. He had the
honor of meeting with Wellspan but it
thanked her for the incredible job and appreciates her efforts. Commissioner Ziobrowski
cooperation that has come out of the vaccination clinic. He mentioned Fred Aster and
Ginger Rogers dancing and their choreography. He said kudos to her for the
choreography.
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The meeting was adjourned at 2:23 p.m. with a motion by John T. Flannery;
seconded by Robert G. Ziobrowski.
Carrie E. Gray
County Administrator/Chief Clerk
FRANKLIN COUNTY COMMISSIONERS
____________________________________
David S. Keller, Chairman
____________________________________
John T. Flannery
___________________________________
Robert G. Ziobrowski
FRANKLIN COUNTY
STAR COMMITTEE
Special Thanks And Recognition Committee
272 North Second Street ~ Chambersburg, PA 17201
Telephone (717) 261-3150 Fax (717) 261-3156
May 26, 2021
The Franklin County Commissioners on behalf of the STAR Committee (Special Thanks And
Recognition) proudly present the Employee of the Month award to Ms. Mary Seville.
Ms. Seville, (also known as Mary K.) has been employed with Franklin County since July 2020. She
currently serves as the Planning Coordinator for the Department of Emergency Services (D.E.S.).
The selection for the May 2021 Employee of the Month was determined by the STAR Committee.
There were a total of thirteen nominations, four of which were for her.
The STAR nomination form asks what recent event or occurrence made you select Mary K. and the
answers stated:
“Last summer, around the time Mary K. began her career with D.E.S., each county was tasked by the
Pennsylvania Department of Health (DOH) to generate a COVID-19 vaccination point of dispensing
(POD) plan in anticipation a vaccine would be developed. Mary K. developed the POD plan and it
was accepted by the Pennsylvania DOH and Pennsylvania Emergency Management Agency (PEMA.)
As the pandemic heightened at year’s end and several COVID-19 vaccines emerged, it made sense,
in an attempt to help mitigate and stop the spread of this serious illness, for a Franklin County
community vaccination clinic (CVC) to be opened. In the beginning of this year, a partnership was
formed between Franklin County Government and WellSpan Health to plan and create a CVC. With
Mary K. being the Planning Coordinator, she took charge in planning this endeavor to enable as
many persons as possible receive the vaccine, if they so desired. The creation of a CVC from scratch
was no small task. One of the first major hurdles was finding a location for WellSpan Health to be
able to administer the vaccine in a medically suitable location, as well as providing easy access for
citizens. Over 50 different sites within Franklin County were searched as possible CVC locations.
After this very tedious process, the former Burlington Coat Factory store in the Chambersburg Mall
was chosen. With the selection of the CVC site complete, Mary K.’s planning focus shifted to setting
up this location as a proper medical facility to dispense vaccines. The amount of time it took to find
the appropriate CVC location had placed DES "behind the eight ball” to get the CVC opened as soon
as possible. The goal was to begin “putting shots in arms” sometime in April, prior to May 1, 2021.
Although Mary K. had much assistance from DES staff and other Franklin County personnel, she
spearheaded setting up the CVC. Utilities needed to be contracted, logistical support for vaccination
operations needed to be procured and meetings with various stakeholders needed to happen. Mary
K. provided the required coordination in a professional, economical way to see to fruition of the
Telecommunication Device for the Deaf (717) 264-8474
Telephone: (717) 261-3150 Fax: (717) 261-3156
Website: www.franklincountypa.gov
Franklin County CVC. There were various “road bumps” along the way but Mary K.’s fortitude and
determination never wavered. On April 22, 2021 at 11:00 AM, all of her tireless efforts paid off with
the opening of the Franklin County CVC at the Chambersburg Mall. Mary K.’s willingness to work
diligently to ensure the citizens of Franklin County would have a CVC paid off. Her dedication to her
occupation now allows anyone in Franklin County who wishes to receive the COVID-19 vaccine the
opportunity to do so.”
It should also be noted, “Mary K. has done an outstanding job ensuring the Covid-19 vaccine clinic
got up and running smoothly; spending countless hours making sure everything that was needed
for this outreach program was obtained. She even secured snacks and bottled water through the
Red Cross for the workers to have on their breaks.”
“In short, Mary was instrumental in the start up and set up of the Mass Vaccination Clinic at the
Chambersburg Mall, which opened April 22, 2021. She went above and beyond her job duties to
ensure it went smoothly. She coordinated with multiple outside agencies and has been dedicated
to this project, which required many hours of her time. She also managed to keep pace with her
regular job duties as Planning Coordinator.”
Another colleague commented, “Throughout this process Mary K. was the calm in the storm. She
helped navigate the hurdles to remove the barriers to site activation. In addition to procuring a
facility to hold the clinic, she secured estimates from vendors for wrap-around services to establish
the logistical piece to support vaccination operations for up to six months. Due to her skillful
planning efforts and perseverance, the citizens of Franklin County now have increased access to the
lifesaving vaccinations to help bring this pandemic under control.”
As of May 18, 2021, nearly one month after the Community Vaccination Clinic opening she
spearheaded, there have been 1,947 citizens of Franklin County vaccinated due to Mary K.’s
perseverance.
Ms. Seville’s outstanding characteristics are attributes that have not gone unnoticed by her
peers. The nomination form describes her as possessing a contagious positive attitude, as well as
being goal-oriented, dedicated, professional, determined and resilient.
We are grateful to Ms. Mary Seville as she exudes a high standard of customer service, excellence,
and respect to the employees and residents of Franklin County.
Sincerely,
The STAR Committee
TLB/ssc
cc: Personnel File; Supervisor