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HomeMy WebLinkAbout2021-08-18 Commissioner Minutes WEDNESDAY, AUGUST 18, 2021 The Franklin County Commissioners met Wednesday, August 18, 2021, with the following members present: David S. Keller, John T. Flannery and Robert G. Ziobrowski. Chairman Keller presided and after calling the meeting to order, a Moment of Silence, and the Pledge of Allegiance, proceeded with the business of the day. The meeting was live streamed. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to adopt the agenda. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved all bills presented and ordered paid. The minutes of the August 11, 2021 meeting were reviewed. These will be decided upon in the afternoon approval session. The Board reviewed Agreements, Contracts and Reports. Chairman Keller asked for more explanation of item #8, agreement with Teleosoft. Carrie Gray, County Administrator explained that the Courts have been looking at a court calendaring solution for a number of years and they are recommending the Teleosoft solution. She turned the discussion over to Kurt Hoffeditz, Information Technology Services CIO and Mark Singer, Court Administrator, for more explanation. Mr. Hoffeditz explained that this solution from a technical standpoint resolves two issues. He said that Mr. Singer has been budgeting for display dockets for each courtroom. The current calendar system is no longer supported so they needed to come up with a more modern solution. This so will save time for staff and can be displayed in two locations along with on the website. Mr. Singer responded that this is something that has been budgeted for eight years and at a conference there was a vendor that had a display board and many courthouses are moving to that. He develops the master calendar and Ms. Hutchison develops the daily ings and it will be easier for users, including court personnel and the public coming into the courthouse for hearings. Chairman Keller asked if there are any features that will remind people of their day in court. Mr. Singer responded that this system i system and in the first phase there will be an email sent and the second phase there will be the capability of text messaging. The items will be decided upon in the afternoon approval session. The Board reviewed Election matters and conducted a bid opening for the printing of ballots for the November Municipal Election. The following bidders submitted bids: Beidel Printing House, Inc. from Shippensburg, PA and Single Point Sourcing from Dillsburg, PA as per the attache the bid today to Beidel Printing House based on two items in the bid specifications. We require that the contracted printer be within 30 miles of Chambersburg and that they John T. Flannery; seconded by Robert G. Ziobrowski; unanimously approved to award to Beidel Printing House from Shippensburg as the lowest responsible bid received. Continued on page 2 Slep, Veterans Affairs Director and John McPaul, Community Outreach Coordinator, were present for the presentation. Mr. McPaul explained that the Franklin County financial assistance to County who plan to pursue a course of study in an accredited higher learning institution. A portion of the funds generated from donations in the Franklin County Veterans Outreach Fund have been reserved for the creation of this scholarship program. The Outreach Fund also supports the Save-A-Vet/Save-A-Pet program and Therapeutic Riding Program. Jordan Small is the second recipient of the Scholarship Program. Jordan is the daughter of Daniel and Jennifer Small. Daniel is a Firefighter/EMT and Jennifer served in the US Army as a Combat Medic at the Fort Sam Houston Troop Medical Clinic in San Antonio. The Combat Medic Specialist Training Program (CMSTP) is the largest medical training program in the U.S. Army, training up to 6,000 students per year. It is the second largest military occupational specialty in the Army second only to the Infantry. Mr. McPaul highlighted that Jordan was very active throughout high school and participated in cross country, swimming, and track and lettered in all three sports. Along with the high school swim team she was also a member of Mercersburg Area Swim Club. She not only challenged herself in her sports but also in the classroom by taking AP classes. Jordan was a member of Mercersburg Mennonite Youth Group and traveled to Louisiana for a mission trip with MDS to repair houses that were damaged due to hurricanes. Jordan will now be attending Slippery Rock University of Pennsylvania majoring in Exercise Science. She is on an accelerated Pre-Physician Assistant track. She hopes to join a club sport such as running or swimming and participate in faith- based leadership throughout her college career. She has always had a passion for working with children and hopes to become a Pediatric Physician Assistant working in a hospital setting. Chairman Keller thanked Jennifer for her service to our country. This is d of her daughter. The Board is proud to be able to honor her in this way. He congratulated Flannery wished her the best of luck at Slippery Rock. Commissioner Ziobrowski stated that she represents her family well, her alma mater well, and she will represent Franklin County well. Jordan thanked them for the opportunity and the award and that this will help her out. The Board recessed and will reconvene at 2:00 p.m. for final approval of the items that were reviewed. The Board reconvened at 2:00 p.m. There was no public comment. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the minutes of the August 11, 2021 meeting. The Board reviewed Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #012 from eciConstruction, LLC to delete the docket book casework and revise/add display cases at the Archives Phase II project for a credit in the amount of $12,658.00. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #013 from eciConstruction, LLC to construct a GWB bulkhead in the reception/entry area to conceal ductwork routing from vertical chase to attic space at the Archives Phase II project in the amount of $1,213.00. Continued on page 3 The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #001 from Frey Lutz Corp. to provide two dampers, 12x12 and 16x12, required by the HVAC controls system but more appropriately installed by the MC Prime for the Archives Phase II project in the amount of $364.44. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #018 from Lobar, Inc. to delete the remaining work of extending emergency power to the Courthouse Annex at the FCJC project for a credit in the amount of $1,598.47. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #099 from Lobar, Inc. to provide dark bronze anodized brake metal at the second floor spandrel condition of the New Courthouse open stair at the south curtain wall along the entry portico at the FCJC project in the amount of $4,048.50. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Change Order #003 for Stouffer Mechanical Contractor, LLC to provide HVAC components in the new MDF Closet 004B in the Historic Courthouse basement at the FCJC project in the amount of $7,364.80. The Board reviewed additional Commissioners Office matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute Professional Services Agreement (Phase 5) between the County of Franklin and John Boozer D/B/A Franklin Advisory to continue the design phase, oversight of bidding and site management of the projects through the completion of all current efforts of the Franklin County Judicial Center projects at a reduced cost of $14,500.00 per month. The Board reviewed Court Administration matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the agreement between the County of Franklin and Teleosoft for a new Court calendaring service and integrated docket display system at a cost of $146,616.00. The current Court calendaring system is no longer being produced, serviced, or supported by the current vendor and needs to be replaced with a new and more modern system. This solution creates efficiency with the ability to coordinate calendars from multiple County departments and CPCMS. An additional feature of this solution is the ability to project the Court schedules to the new docket display systems in the new Judicial Center and to the internet. This will create additional efficiencies for Court Administration and the public. The Board reviewed Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from DVL Group, Inc. for the purchase of batteries for two communication tower sites at a cost of $7,166.00. Quotes were requested, two quotes were received, and DVL provided the lowest qualified quote. Continued on page 4 The Board reviewed additional Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the motion to approve the Grant Agreement between the County of Franklin and the Pennsylvania Emergency Management Agency (PEMA) for the FY2021-2022 Hazardous Materials Response Fund (HMRF) Grant in the amount of $19,364.00, for a performance period of July 1, 2021 through June 30, 2022. The full term of the grant agreement is July 1, 2021 through July 30, 2022. Funds are to be used to develop, update, exercise, and purchase equipment for response to hazardous material releases. The Board reviewed additional Department of Emergency Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the motion to approve the Grant Agreement between the County of Franklin and Pennsylvania Emergency Management Agency (PEMA) for the FY2021-2022 Radiation Emergency Response Fund (RERF) Grant in the amount of $6,585.00 for a performance period of July 1, 2021 through June 30, 2022. The full term of the agreement is July 1, 2021 through July 30, 2022. This grant provided funding for the development/implementation of a detailed nuclear response plan for areas surrounding nuclear generation facilities. The Board reviewed Grants/CJAB matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved the Project Modification Request (PMR) to PA Commission on Crime and Delinquency (PCCD) to consolidate ancillary line items that are necessary when purchasing body-worn cameras. When the budget was created, each line item of the initial quote was included as a line item in the grant budget. Consolidating these will simplify reporting from Police Departments as well as Fiscal reports to PCCD. This PMR will reduce stress to the local Police Departments when invoicing for payment and will reduce coding errors by fiscal staff when entering the information. The Board reviewed Information Technology Services matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the contract between the County of Franklin and County Commissioners Association of PA (CCAP) for cyber security services to augment the lack of available resources associated with the open Network and Security Admin position at a cost of $13,500.00. This is for a period of one year and IT will be reevaluating the need for these services at the end of this contract period. The Board reviewed Jail matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the quote from REVEAL Media USA, Inc. for the purchase of 48body cameras at a cost of $42,697.50. The package includes: 2 years of licensing, cameras, docking stations, software, and training. This is a part of the body cam PCCD Grant. A portion will be under the grant - $15,994.00, and the remainder of the purchase will be charged to the Inmate Store Account - $26,703.50. Maintenance and licensing fees after purchase are roughly $3,500.00 yearly. The Board reviewed Purchasing matters. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved for the Chairman of the Board to execute the Service Agreement between the County of Franklin and WB Mason for monthly rental for 8 single-cup coffee machines K-2500 for $17.50/each and 2 single- cup coffee machines K-3500 for $20/each for a total of $180.00 monthly for the Judicial Center. The monthly rental amount provides for repairs, service, and replacement if necessary. This is cancelable at any time without penalty. Agreement will begin when the Judicial Center is occupied. Continued on page 5 In accordance with PA Act notifications, Flyway Excavating notified the County of a Pennsylvania Department of Environmental Protection Permit for installation of the Fish Habitat Enhancement Structures in the stream bank of the Shippensburg Little League Parcel located in Southampton Township. In accordance with PA Act notifications, Larson Design Group notified the County of a Pennsylvania Department of Environmental Protection Water Obstruction Permit Application being applied for by PennDOT Engineering District 8-0 for a culvert replacement and bridge rehabilitation project located in Greene Township. The Board reviewed appointments to the South Central Workforce Investment Board, Franklin County Industrial Investment Board and Franklin County Planning Commission. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski, the board unanimously approved the following appointments: Andy Williford to the South Central Workforce Investment Board for a term expiring on July 31, 2024. Commissioner Ziobrowski stated that Mr. Williford is a reappointment and serves on the Executive Committee where the actual work and procedures are done by the WIB (FCIDA) for a term expiring on April 4, 2024. Commissioner Ziobrowski stated that Kip oes nobly; and John Poniske to the Franklin County Planning Commission for a term expiring on December 31, 2024. Steve Thomas, Director of Planning, explained that Mr. Poniske approached the Planning Department about being appointed. He has a diverse background and will serve the Planning Commission well. On a motion by John T. Flannery, seconded by Robert G. Ziobrowski; unanimously approved to enter an executive session at 2:13 p.m. this date for the purpose to review real estate matters and potential litigation matters. The Board reconvened into regular session at 2:45 p.m. No action was required after the executive session. The Board held a Retirement Board meeting. Lee Martin, Marquette Associates Managing Director, met with the Board to provide a report of the Franklin County Other Post-Employment Benefits (OPEB) Fund. The meeting was adjourned at 4:40 p.m. with a motion by John T. Flannery; seconded by Robert G. Ziobrowski. Carrie E. Gray County Administrator/Chief Clerk FRANKLIN COUNTY COMMISSIONERS ____________________________________ David S. Keller, Chairman ____________________________________ John T. Flannery ___________________________________ Robert G. Ziobrowski Printing, Furnishing and Delivery of Ballots Bids accepted until: 11:00 AM Tuesday, 8/17/2021 Bid Opening: 11:00 AM Wednesday, 8/18/2021 1. Beidel Printing House Inc$267.00 each total of $19,491.00 Official two-sided Ballots (Cost per precinct) Shippensburg PAN/A Official Specimens (Cost per precinct) $55 Cost per 1000 pcs. of 8 1/2 x14 Count Right ballot stock $1,416 Cost to print 20,000 pages of pollbooks on 8 1/2 x 11 copier paper 11 miles Distance from Chambersburg Fr. County for 20 years, Adams 4 years and Cumberland Co. 4 years # of PA counties have been printing ballots 278.98 per precinct Official two-sided Ballots (Cost per precinct) 2. Single Point Sourcing 4.20 per party Official Specimens (Cost per precinct) Dillsburg, PA $49 Cost per 1000 pcs. of 8 1/2 x14 Count Right ballot stock $870 Cost to print 20,000 pages of pollbooks on 8 1/2 x 11 copier paper 40 miles Distance from Chambersburg York for 1.5 years, Bucks County 1 election, State of Maryland for 15 years, Wyoming, Monroe and Sullivan county 1 election each # of PA counties have been printing ballots