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Home My WebLink AboutGrants/CJAB - Pennsylvania Commission on Crime and DelinquencyPENNSYLVANIA COMMISSION ON CRIME AND DELINQUENCY Applicant Hereby Applies to the PCCD for Financial Support for the Within-Described Project: PCCD USE ONLY Main Summary Receipt Date Award Date Grant Number(s) -- 50430 Type of Funds for which you are applying Intermediate Punishment Treatment Programs (State IP/DARIP) Applicant Name Of Applicant: Franklin County Commissioners Federal I.D: 23-6003024 County: Franklin Street Address Line 1: 272 North 2nd Street Address Line 2: Address Line 3: City: Chambersburg State: PA Zip: 17201-1642 Recipient Agency Franklin/Fulton County Drug and Alcohol , Franklin County Commissioners Project Director Name: Chief Douglas James Wilburne Title: Administrator Agency: Street Address Line 1: 440 Walker Road Address Line 2: Address Line 3: City: Chambersburg State: PA Zip: 17201 Phone: 717-264-6262 Fax: Email: djwilburne@franklincountypa.gov Financial Officer Name: Mr. William Barton Title: Agency: Street Address Line 1: 272 North Second Street Address Line 2: Address Line 3: City: Chambersburg State: PA Zip: 17201 Phone: 717-261-3101 x23102 Fax: Email: wjbarton@franklincountypa.gov Contact Name: Ms. Melodie S Hoff Title: Director of Grants Management Agency: Franklin County Commissioners Street Address Line 1: 272 North 2nd Street Address Line 2: Address Line 3: City: Chambersburg State: PA Zip: 17201-1642 Phone: 717-264-4125 x21708 Fax: Email: mshoff@franklincountypa.gov Brief Summary of Project Short Title (May not exceed 50 characters) Franklin County Intermediate Punishment 26-27 (Do Not Exceed Space Provided) The County of Franklin is requesting $250,000 to provide an enhanced Probation with Restrictive Conditions plan bringing together mandated supervision, as well as, Restorative Sanctions (RS) and Restrictive Intermediate Punishment (RIP) to eligible offenders. Grant Budget TOTAL BUDGET BY CATEGORY BUDGET CATEGORY AMOUNT PERSONNEL 113,273.00 EMPLOYEE BENEFITS 42,227.00 TRAVEL (INCLUDING TRAINING)2,020.00 EQUIPMENT 0.00 SUPPLIES & OPERATING EXPENSES 41,120.00 CONSULTANTS 51,360.00 CONSTRUCTION 0.00 OTHER 0.00 TOTAL 250,000.00 TOTAL BUDGET BY FUND SOURCE FUND SOURCE AMOUNT PERCENT FEDERAL 0.00 STATE 250,000.00 100% PROJECT INCOME 0.00 INTEREST 0.00 STATE MATCH 0.00 CASH MATCH (NEW APPROP.)0.00 IN-KIND MATCH 0.00 PROJECT INCOME MATCH 0.00 TOTAL 250,000.00 100% Project Start Date: 7/1/2026 Project End Date: 6/30/2027 Page 1 of 43 Recipient Agency: Franklin County Commissioners BY CATEGORY YEAR 1 TOTAL PERSONNEL 113,273.00 113,273.00 EMPLOYEE BENEFITS 42,227.00 42,227.00 TRAVEL (INCLUDING TRAINING) 2,020.00 2,020.00 EQUIPMENT 0.00 0.00 SUPPLIES & OPERATING EXPENSES 41,120.00 41,120.00 CONSULTANTS 6,000.00 6,000.00 CONSTRUCTION 0.00 0.00 OTHER 0.00 0.00 Total:204,640.00 204,640.00 Applicant Agency: Franklin County Commissioners BY SOURCE YEAR 1 TOTAL FEDERAL 0.00 0.00 STATE 250,000.00 250,000.00 PROJECT INCOME 0.00 0.00 INTEREST 0.00 0.00 STATE MATCH 0.00 0.00 CASH MATCH (NEW APPROP.)0.00 0.00 IN-KIND MATCH 0.00 0.00 PROJECT INCOME MATCH 0.00 0.00 Total:250,000.00 250,000.00 BUDGET DETAILS Agency Recipient Budgets A. AGENCY BUDGETS BY RECIPIENT AGENCY YEAR 1 TOTAL Franklin County Commissioners 204,640.00 204,640.00 Total:204,640.00 204,640.00 GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 2 of 43 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners YEAR 1 PERSONNEL Justification: Grant funds will be used for the following personnel costs: - Intermediate Punishment Probation Officer - 50.004% grant funded wages + benefits - D&A Probation Officer - 50.004% grant funded wages + benefits - D&A Case Manager - 100.00% grant funded wages + benefits COST Position:Intermediate Punishment Probation Officer Name:Eric Deneen # Budgeted Hours / Week # Weeks Hourly Pay Rate 20.002 x 52 x 35.30 Standard working hours per week: 40.000 hrs.% Budgeted Hours: 50.005 36,716.00 Position:Drug & Alcohol Case Manager Name:Jennifer Courtney # Budgeted Hours / Week # Weeks Hourly Pay Rate 37.5 x 52 x 26.72 Standard working hours per week: 40.000 hrs.% Budgeted Hours: 93.75 52,104.00 Position:Drug & Alcohol Probation Officer Name:Dalton Daywalt # Budgeted Hours / Week # Weeks Hourly Pay Rate 20.002 x 52 x 23.51 Standard working hours per week: 40.000 hrs.% Budgeted Hours: 50.005 24,453.00 Personnel - Year 1 Total:113,273.00 GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 3 of 43 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners % Budgeted Hours: 93.75 % Budgeted Hours: 50.01 % Budgeted Hours: 50.01 EMPLOYEE BENEFITS Justification: Grant funds will be used for benefits for the below positions with the following benefit percentages: - Drug and Alcohol Case Manager: FICA - 7.65% Medical - 19.70% Worker's Comp - 0.09% Retirement - 8.50% Unemployment - 0.40% Life Insurance - 0.30% - Both Probation Officers: FICA - 7.65% Medical - 19.70% Worker's Comp - 1.28% Retirement - 8.50% Unemployment - 0.40% Life Insurance - 0.30% COST Position:Drug & Alcohol Case Manager Name:Jennifer Courtney Benefit Other Benefit Name Total Benefit Cost Cost of Benefit paid by Grant % Budgeted Cost FICA N/A 3,985.69 3,985.00 99.98 Medical N/A 10,263.80 10,263.00 99.99 Worker's Compensation N/A 47.41 47.00 99.14 Retirement N/A 4,428.54 4,428.00 99.99 Unemployment Compensation N/A 208.40 208.00 99.81 Other Life Insurance 156.30 156.00 99.81 Totals:19,090.14 19,087.00 Position:Drug & Alcohol Probation Officer Name:Dalton Daywalt Benefit Other Benefit Name Total Benefit Cost Cost of Benefit paid by Grant % Budgeted Cost FICA N/A 3,741.69 1,871.00 50.00 Medical N/A 9,365.47 4,818.00 51.44 Worker's Compensation N/A 625.08 313.00 50.07 Retirement N/A 4,157.43 2,079.00 50.01 Unemployment Compensation N/A 195.64 98.00 50.09 Other Life Insurance 146.73 73.00 49.75 Totals:18,232.04 9,252.00 Position:Intermediate Punishment Probation Officer Name:Eric Deneen Benefit Other Benefit Name Total Benefit Cost Cost of Benefit paid by Grant % Budgeted Cost FICA N/A 5,616.63 2,809.00 50.01 Medical N/A 14,463.75 7,232.00 50.00 Worker's Compensation N/A 938.31 469.00 49.98 Retirement N/A 6,240.70 3,121.00 50.01 Unemployment Compensation N/A 293.68 147.00 50.05 Other Life Insurance 220.26 110.00 49.94 Totals:27,773.33 13,888.00 Employee Benefits - Year 1 Total:42,227.00 GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 4 of 43 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners Employee Benefits - Year 1 Total:42,227.00 TRAVEL (INCLUDING TRAINING) Justification: Grant funds will be used to pay for staff travel expenses for the Drug & Alcohol Case Manager. Mileage is paid on based on the County mileage rate (at the time of application it is $0.76/mile). Funding will also be utilized for any necessarily training and associated meals and hotel stays for the Case Manager. COST Purpose of Travel:Case Manager Visits & Staff Development Location:Various Item:Mileage/Meals/Lodging/Registration Mileage # Miles 20 x # Trips 100 x Rate 0.760 1,520.00 Subsistence # Days 1 x # Staff 1 x # Trips 5 x Rate 20.00 100.00 Lodging Nights 2 x # Staff 1 x # Trips 1 x Cost per Night 98.00 196.00 Training Registration Costs # Staff 1 x # Trips 1 x Cost per Person 204.00 204.00 Travel (Including Training) - Year 1 Total:2,020.00 GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 5 of 43 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners SUPPLIES & OPERATING EXPENSES Justification: Grant funds will be used for the following supply items: Cell Phone Plan: For Case Manager ($60 x 12 = $720.00) Drug Confirmations: 100 confirmations x $50/Confirmation = $5,000 Drug Tests: 1900 Tests X $6/test - $11,400 Medications - MAT and other medications/costs associated with medications (such as med checks, induction, etc.). Evidence Based Practice Supplies: Workbooks etc. Computer/Technology Upgrades - This line item relates to the purchase of a check-in kiosk that will be used by Adult Probation to increase the efficiency of the staff in the office. COST Supply Item:Cell Phone Unit Cost Per Item Quantity % Applied To Grant 60.00 12.00 100.00 720.00 Supply Item:Drug Confirmations Unit Cost Per Item Quantity % Applied To Grant 50.00 100.00 100.00 5,000.00 Supply Item:Drug Tests Unit Cost Per Item Quantity % Applied To Grant 6.00 1,900.00 100.00 11,400.00 Supply Item:Medications Unit Cost Per Item Quantity % Applied To Grant 100.00 200.00 100.00 20,000.00 Supply Item:Evidence Based Practice Programming Supplies Unit Cost Per Item Quantity % Applied To Grant 100.00 30.00 100.00 3,000.00 Supply Item:Check In Kiosk (Cost Estimate) Unit Cost Per Item Quantity % Applied To Grant 2,000.00 1.00 50.00 1,000.00 Supplies & Operating Expenses - Year 1 Total:41,120.00 GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 6 of 43 BUDGET DETAILS A. AGENCY BUDGETS Line Item Details for: Franklin County Commissioners CONSULTANTS - CONSULTANT Justification: Grant funds will be utilized for the following contracted services: - Evidence Based Practice Programming Consultant COST Name / Position:TBD - Contractor to be Found Service Provided:Evidence Based Practice Programming Cost per Duration 200.00 per Day x 25 Day(s) 5,000.00 Name / Position:Various Translation Services Service Provided:Translation Services Cost per Duration 25.00 per Hour x 40 Hour(s) 1,000.00 Consultants - Consultant - Year 1 Total:6,000.00 YEAR 1 TOTAL: 204,640.00 GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 7 of 43 Recipient Agency: Franklin/Fulton County Drug and Alcohol BY CATEGORY YEAR 1 TOTAL PERSONNEL 0.00 0.00 EMPLOYEE BENEFITS 0.00 0.00 TRAVEL (INCLUDING TRAINING) 0.00 0.00 EQUIPMENT 0.00 0.00 SUPPLIES & OPERATING EXPENSES 0.00 0.00 CONSULTANTS 45,360.00 45,360.00 CONSTRUCTION 0.00 0.00 OTHER 0.00 0.00 Total:45,360.00 45,360.00 Applicant Agency: Franklin County Commissioners BY SOURCE YEAR 1 TOTAL FEDERAL 0.00 0.00 STATE 250,000.00 250,000.00 PROJECT INCOME 0.00 0.00 INTEREST 0.00 0.00 STATE MATCH 0.00 0.00 CASH MATCH (NEW APPROP.)0.00 0.00 IN-KIND MATCH 0.00 0.00 PROJECT INCOME MATCH 0.00 0.00 Total:250,000.00 250,000.00 BUDGET DETAILS Pass Through Recipient Budgets B. PASS THROUGH BUDGETS BY RECIPIENT AGENCY YEAR 1 TOTAL Franklin/Fulton County Drug and Alcohol 45,360.00 45,360.00 Total:45,360.00 45,360.00 GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 8 of 43 BUDGET DETAILS B. PASS THROUGH BUDGETS Line Item Details for: Franklin/Fulton County Drug and Alcohol YEAR 1 CONSULTANTS - CONSULTANT Justification: Grant funds will be utilized for the following services for Drug & Alcohol: - Various Outpatient Treatment providers - Various Inpatient Treatment providers - Keystone Health Physician Services COST Name / Position:Keystone Health Service Provided:Physician Services Cost per Duration 326.20 per Day x 10 Day(s) 3,262.00 Name / Position:Various Providers Service Provided:Inpatient Treatment Cost per Duration 403.00 per Hour x 30 Hour(s) 12,090.00 Name / Position:Various Providers Service Provided:Outpatient Treatment Cost per Duration 11.00 per Hour x 2728 Hour(s) 30,008.00 Consultants - Consultant - Year 1 Total:45,360.00 YEAR 1 TOTAL: 45,360.00 GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 9 of 43 SECTIONS: A. Executive Summary Executive Summary - (length is limited to 5,000 characters; approximately one printed page) 1.All applicants should fill out the following script and paste into the Executive Summary section: The [name of applicant] is requesting $______ to [provide a single sentence or two describing what you are seeking to implement with your grant funding]. These funds will be used for the following: [provide bullet points of what the funds will be used for]. Please note that responses in this section will be used in grant summaries and could be mentioned in press releases. Plain language that clearly describes the intent of the project is most effective. The County of Franklin is requesting $250,000 to provide an enhanced Probation with Restrictive Conditions plan bringing together mandated supervision, as well as, Restorative Sanctions (RS) and Restrictive Intermediate Punishment (RIP) to eligible offenders. 2.Was artificial intelligence (AI) used to create or edit any portion of this application? No 2.1.What is the name of the AI tool that was used to create or edit content for this application? 2.2.Check the boxes below to indicate how AI was used in relation to this application. Check all that apply. A response to this question is optional and no answers were selected. 2.2.1.If you checked 'Other' above, provide a brief description of how AI was used. 2.3.Have you reviewed the content developed with the assistance of AI for this grant application and verified, to the best of your knowledge, that it is accurate, complete, and aligned with the funding solicitation and applicant organization capabilities? A response to this question is optional and no answer was provided. Note: Information submitted in PCCD funding applications may be incorporated into a legally binding grant award contract if approved for funding. Applicants may use AI tools in the development of proposals but must review all submitted content for accuracy. PCCD may require documentation to verify activities, staffing, budgeted costs, and/or partnerships described in the application. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 10 of 43 SECTIONS: B. Statement of Problem (IP) 1.This section must include a brief description of the problem that the proposed program and services will address. Applicants must include program activities to date. Applicants that previously received Intermediate Punishment Treatment Program awards must include program accomplishments for the previous two calendar years. The Franklin County Adult Probation Department is requesting grant funds from PCCD for the Intermediate Punishment Treatment Program grant. Franklin County relies on the IP/RP grant money to fund the Franklin County Drug and Alcohol Probation Partnership Program (DAPP). DAPP was established to focus resources for those individuals convicted of non-violent, Levels B and C offenses under the 8th Edition Guidelines and Levels 3 and 4 under the 7th Edition. These individuals must demonstrate a need for resources related to drug or alcohol dependency. The program originally targeted those who were opiate dependent. Now, the DAPP program consists primarily of individuals with a DUI related offense. In the 4th Quarter of the previous grant cycle, over 80% of the program participants are under supervision for a second or subsequent DUI Offense and approximately 65% of those individuals disclosed that alcohol is their primary drug of choice and approximately 16% indicated a combination of multiple drugs and/or alcohol. The Franklin County courts in 2025 sentenced nearly 43% of all DUI offenses to a County Intermediate Punishment (Restrictive Probation Sentence). The DAPP program is instrumental to Franklin County to aid in the supervision and recovery efforts of this worrisome trend. The program after initially growing was rolled back during the Pandemic, however over the past 3 years the DAPP Program numbers have increased, and staffing will need to be re-evaluated to provide the most comprehensive services to the individuals serviced. The DAPP program now consists of 4 staff and 2 supervisors (Probation and Drug and Alcohol), 3 Probation Officers, a Case Manager and a Probation Supervisor and a Drug and Alcohol Supervisor. The Franklin County DAPP program in February of 2020 was highlighted at the Pennsylvania Trial Judges Conference in Philadelphia due to its success. The program continued to grow from a caseload of 15 at its inception to a caseload of over 65 by the end of the first quarter of 2024. The DAPP Program will need continuing grant funding to continue concentrated targeted recovery supervision. Funding from next year will be used to cover the costs of personnel, treatment, recovery support housing, medications, drug testing supplies and equipment for effective supervision. The DAPP program has proven successful outcomes. In 2023, 79% of the program participants were able to complete the program successfully, with no violations or new charges. The successful completion rate in 2019 was 82%. In 2025 the Franklin County Courts sentenced 162 individuals to the program. The caseloads over the last two years have had a combined average population of 100 individuals. The Franklin County DAPP program staff are motivated to see successful completion rates rise. The program previously had an 87% successful completion rate; the success rate has remained approximately 80% over the last several years. There was a decline due to a dramatically increased caseload and lack of available resources, the main contributor was personnel, specifically staff turnover. The program staff were overwhelmed and unable to effectively apply proven supervision practices to their caseload participants. As staffing issues are addressed supervision will return to quality evidence-based practice driven supervision. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 11 of 43 SECTIONS: C. Project Description (IP) 1.This section must describe the proposed program(s) including, but not limited to the following: • Process to identify eligible and appropriate candidates for probation with restrictive conditions; • Procedures for the conduct of drug and alcohol assessments and clinical evaluations by qualified personnel to determine dependency issues and the recommended modality of treatment for DUI offenders prior to the imposition of probation; • Impact to the county’s drug and alcohol treatment systems, and how the proposed program will assist or impact the county’s correctional system; • The availability of enough capacity in residential and non-residential licensed drug and alcohol treatment programs with sufficient experience in treating the justice-involved to ensure immediate access to treatment for those receiving probation with restrictive conditions by the Courts. It is recommended that all treatment agencies used through this initiative have at least three years of experience in providing services to the criminal justice population. (All treatment providers must be licensed by the Pennsylvania Department of Health.); • If a problem-solving court or a day reporting center is used, explain its operation as it pertains to an individual’s restrictive conditions of probation. • The Pennsylvania Department of Drug and Alcohol Programs requires the use of the ASAM Criteria for adults for the determination of the appropriate level and type of treatment service. • Evidence of coordination and integration with the Single County Authority (SCA) substance abuse treatment and funding systems. • A drug/alcohol testing component (i.e., urinalysis) to ensure unannounced random testing of individuals with restrictive conditions of probation; • In conjunction with the treatment component, a criminal justice component which provides for the supervision and monitoring of all individuals under probation with restrictive conditions. Probation with Restrictive conditions programs are defined as programs that provide for the strict supervision of an individual. These programs include either: o Significantly restricting the individual’s movement and monitoring the individual’s compliance with the conditions; or o Involve a combination of programs that meet the standards set forth under the above definitions. This Project Description first describes the process by which offenders are sentenced to IP and/ or DAPP, including the proposed approach from referral to completion of the program. The narrative then details the DAPP program in Franklin County. It goes on to describe additional RIP and RS components. These components are fully detailed in the current Franklin County IP Plan that is attached to this application. IP/ DAPP PROCESS Level B or C offenders or Levels 3 and 4 in accordance with 7th and 8th Edition Guidelines who are eligible for the IP program are identified at the preliminary hearing by the Defense Counsel. Once identified, the Defense Counsel refers the case to the SCA who then assigns the assessment to the ICM who evaluates the offender to determine any treatment needs. The ICM assesses offenders using the American Society of Addiction Medication criteria (ASAM) for Adults to determine the level of care and type of treatment needed in order to develop an Individualized Intensive Support Services Plan (IISSP) that includes the appropriate drug and alcohol treatment services. Participants in need of intensive treatment can be placed in DAPP. Participants in need of lower level treatment are placed in the GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 12 of 43 SECTIONS: Restrictive Conditions Program. Level B, C, 3 and 4 participants can be moved between DAPP and Probation Restrictive Conditions without limitations, depending on their treatment needs. Level B, C, 3 and 4 offenders are placed in the County Intermediate Punishment Program (CIP). Next, Adult Probation (APO) performs a Pre-sentence related assessments and Investigation and then reports findings to the District Attorney (DA). The Sentencing Guidelines Coordinator within the District Attorney's Office researches any prior record and enters her findings into the Sentencing Guidelines Software. The DA uses this information to decide if they will accept the plea arrangement proposed by the Defense Council. If the DA accepts the plea arrangement, it is put in the colloquy. At sentencing, the Judge considers the plea and has several options available. These sentencing options are outlined in the approved County IP Plan and include Work Release, DAPP, Drug Court, and Intensive Supervision Program or combination of these sentence alternatives, plus Restorative Sanctions, including: Community Service, Drug Testing, Fines, and Restitution. The Courts also have other conditions available to them. If sentenced, the offender first meets with their PO. The PO provides explanation of the rules and requirements of the IP program and obtains a signed Consent for Release of Information Form from offenders. Confidentiality is insured in a number of ways. First, the PO and ICM are required to sign the County’s Confidentiality Statement that allows exchange of offender data once the offender signs the Consent for Release of Information Form. The PO also re-engages with the ICM for those sentenced to DAPP. The ICM works closely with the PO and the offender to address the Court supervised individuals risk/needs factors. The ICM also conducts a site visit in order to appropriately refer individuals for support services including basic needs, physical health, Medicaid, legal issues, employment, educational and vocational skill-building, housing, family issues, and childcare. The offender also completes Client Recovery and Life Skills workbooks and participates in a Relapse Prevention Group prior to discharge. The ICM works directly with Mental Health/Intellectual Disabilities (MH/ID) staff to assess, identify, and treat offenders with co- occurring mental health and substance abuse issues. Working with the Bureau of Drug and Alcohol Programs and Department of Public Welfare to implement integrated screening, assessment and case management services, the ICM and MH/ID Caseworkers provide seamless, simultaneous services. Per the IISSP, the ICM monitors offender activities through weekly service provider reports. These reports allow the ICM and PO to ensure the participating offender is receiving and participating in the appropriate level of services. If a participating offender successfully completes intensive drug and alcohol treatment before probation ends, then he/she is required to participate in aftercare services (e.g. weekly support groups, NA, AA) until the term of probation is over. Services provided to the offender do not necessarily end with the probation: successful DAPP offenders may continue to receive treatment and supportive services as needed through local treatment providers with alternate funding sources. Eligible participants’ residences and living arrangements must be approved by the Probation Department prior to acceptance into the program. The participant’s home plan must be free of illegal drugs, alcohol, and firearms. The goal is a home plan that provides a positive and supportive environment for the participant to grow and make constructive changes. Various forms of electronic monitoring may be used to track the individual in his/her home or community. Electronic monitoring devices available include: radio frequency (RF) monitoring, GPS monitoring (active or passive), alcohol monitoring and alcohol monitoring with RF. Fees are assessed to the participant’s costs for later payment for those who are not immediately able to pay. Certain participants may receive subsidy for fees through monies earmarked for indigent offenders. Despite the support given to all IP participants, it is recognized that the offender is ultimately responsible for their change in behavior and subsequent lifestyle. Therefore, the PO utilizing risk assessments and partnered case plans address non-compliance with program rules and GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 13 of 43 SECTIONS: regulations as soon as possible. This is pivotal for internalizing the consequences of one’s own actions, which in turn is essential for rehabilitation/ reintegration to begin to take place. Any IP offenders terminated early from the program due to sentencing or other violations, including new charges, may be incarcerated at the Judges’ discretion following a revocation hearing. Although the Jail population has declined, the Prison Board has made it a priority to provide beds for these new incarcerations as needed. PROBATION WITH RESTRICTIVE CONDITIONS On December 18th, 2019 through Act 115, the PA Legislature repealed County Intermediate Punishment (CIP) as a sentencing alternative under Title 42 Section 9721. The Court may sentence individuals to Probation with Restrictive Conditions to satisfy Restrictive DUI conditions or Restrictive Conditions (non-DUI offenses). Additionally, in accordance with Title 42 Chapter 98 the Franklin County IP Plan identifies the intermediate punishment program as restrictive conditions of probation. These sentences specifically address those individuals sentenced under Title 42 Chapter 9721(a) (1) while using the parameters established within Title 42 Chapter 9763 (c) and (d). In the 2025-2026 IP Plan includes Drug and Alcohol Probation Partnership, Work Release, Intensive Supervision Program, Treatment Court as well as restorative sanctioning options. DRUG & ALCOHOL PROBATION PARTNERSHIP (DAPP) Franklin County DAPP began in January 2010. DAPP works with offenders identified as dependent on alcohol or other drugs, as determined by an objective, diagnostic assessment (ASAM), who are sentenced to treatment that is consistent with the level of care and length of stay recommended to the court. While complying with confidentiality, D&A Prevention and Case Management staff maintains regular contact with the PO, providing updates regarding treatment and compliance. The common goal is to manage effectively the offenders’ programming during treatment, resulting in successful completion. We have continued the inclusion of the services of Recovery Support Specialists through the SCA’s RASE contract. This peer-in-recovery staff works with individuals that are currently transitioning from level of care (Detox to Inpatient and Inpatient to Outpatient) to ensure the continued engagement of receiving services through the continuum of treatment. The Recovery Support Specialist also develops recovery plans for individuals that are funded by the SCA to ensure that, once formal treatment is concluded/completed, the individual is appropriately engaged in recovery supports that best meet their needs for continued long-term sobriety. In addition to directly benefiting the offender, the proposed program also positively impacts the D&A treatment system. The philosophical underpinning of intensive case management is that individuals receiving the supportive services and treatment they need are more likely to remain in treatment longer and are less likely to relapse, becoming functional sooner. When successfully served by the ICM, the offender will cost less to the county and be a more productive citizen than one who remains addicted and unhealthy. Another benefit of this program relates to capacity of staff within the Franklin County D&A Program. Before DAPP there was not a dedicated ICM caseworker in AP: this program provides in-house expertise. The program proposed also positively impacts the county's correctional system. The DAPP program provides additional alternatives to incarceration both at sentencing and in reaction to technical violations. Research shows that AP supervision, incorporated with intensive drug and alcohol treatment, drastically reduces recidivism rates of drug and alcohol offenders. By incorporating DAPP, we are opening more jail beds while providing offenders with more options and alternatives to incarceration that ultimately save taxpayer dollars at an impressive rate. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 14 of 43 SECTIONS: OTHER FORMS OF RIP WORK RELEASE: The Pre-Release (work release) Program is administered by the Franklin County Probation Department from the county jail. In 2025 Franklin County Jail began to house Work Release inmates in other County Correctional Facilities. All individuals sentenced to the County Jail are eligible for work release upon sentence pursuant to the current policy of the courts for the program and are then subject to assessment by the Jail’s treatment staff. At intake, the inmate provides information regarding current employment, if applicable. Contact is made with the employer to confirm information provided by the inmate. If employment is determined suitable for Pre-Release participation, arrangements are made to have the inmate moved to the Pre-Release unit of the jail. Both the inmate and the employer are provided with written program rules. All inmate pay is processed through Pre-Release where housing, work-related expenses and court- ordered financial obligations are deducted from the paychecks and paid to vendors. Unemployed inmates or those whose employment is disapproved can apply for employment with prospective employers on file at Pre-Release, or outside applications can be brought into the inmate, and provided through Pre-Release. Applications are hand delivered to potential employers by the Pre-Release staff on a regular basis. INTENSIVE SUPERVISION PROGRAM (ISP): The Department’s Intensive Supervision Program (ISP) began in early 1990, in an attempt to help reduce overcrowding at the Franklin County Jail. This was accomplished in two manners, by providing treatment programs to offenders with drug problems and by deterring offenders from committing new crimes through stricter monitoring. Adhering to the program requirements as set forth in 37 Pa. Code §451.119, Intensive Supervision Program, the program gained sentencing approval from the Pennsylvania Commission on Sentencing as a component of Probation with Restrictive Conditions. Key provisions of §451.119 are as follows: drug testing, frequent face-to-face and collateral contacts, a limited caseload, regular curfew checks, employment, educational or vocational training, community service, treatments, and curfew. Another key component of ISP involves employment for the offender through Work Release. All offenders must be employed or actively seeking employment while in the program, and their curfews take into account this employment. Offenders in this program are intensely monitored by the ISP and must report on a regular basis. ISP staff maintains regular contact with the employer, treatment provider, family and the offender in an effort to promote a stable living and working environment for the offender. As a result, ISP staff is able to correct minor problems before they become major problems in the offender’s life. The ISP staff positively reinforce the offender’s appropriate choices and identify and correct the inappropriate choices made by the offender. Noncompliance with program rules and regulations is dealt with as soon as possible. Strict program conditions, regular contact with the employer, treatment provider, and offender’s family in an effort to promote a stable living and working environment for the offender, and community involvement, coupled with increased offender contact and regular testing results in success of the ISP program. Probation with Restrictive Conditions: This program was introduced in Franklin County in 1995, but has evolved greatly since its inception. All Restrictive Probation sentences are now handled much like the DAPP program, in that it focuses 100% of its attention on nonviolent Level B, C, 3 and 4 offenders who could otherwise be sentenced to a state facility, but with one difference. The program does not just concentrate on Drug or Alcohol cases, but serves as a catch-all, for any of the remaining Level B, C, 3 and 4 offenses that do not fall under the DAPP program, because of no treatment requirement or low level treatment recommendation. These offenders still range from serious to very serious offenders with numerous prior convictions. A Probation Officer (not funded by PCCD) was added to the Franklin County Probation Department’s Specialized Services Unit in 2014, in order to manage the increasing electronic monitoring caseload. This officer supervises Level B, C, 3 and 4 which require electronic GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 15 of 43 SECTIONS: monitoring, All participants in the Restrictive Probation program are required to be evaluated for drug and alcohol treatment needs and must successfully complete any recommended programming. Treatment needs may be obtained through their private insurance providers, through the SCA Drug and Alcohol Program. RESTORATIVE SANCTIONS (RS) COMPONENTS DRUG TESTING: Offenders required to abstain from alcohol and/or other drugs must comply with drug testing as part of their supervision. AP established policies that outline general testing requirements for specified programs. Positive tests are sent to an independent lab for confirmation. COMMUNITY SERVICE: Community Service is organized by the Specialized Services Unit Supervisor who maintains an active list of non-profit organizations and works with the PO to identify appropriate local projects (park restoration, senior housing maintenance, beautification projects, etc.) for IP offenders. Barring unforeseen circumstances, court-ordered hours must be completed within half of the time they are on supervision or offenders face violation proceedings. FINES AND RESTITUTION: Offenders ordered to pay fines; court costs, restitution, program fees and/or supervision fees are tracked by the six person AP Payment Division staff. Using various methods including inter-agency cooperation, social media websites, JNET and MAGLOCLEN, staff tracks active and in-active offenders who owe money. Program Expansion: This Program will begin to explore the use of Evidence Based Practice programming within the Adult Probation Department to conduct risk/needs assessments, partnered case planning and targeted interventions in an effort for reduce recidivism. The use of Evidence Based Practices will include the review and potential expansion of various pieces that specifically targets individuals with known drug and alcohol related addictions. This expansion would include the review of furthered partnering the Case Manager, Probation Officer and Certified Recovery Specialist, as well as, Risk/Needs Assessments and other programming that is rooted in addressing individuals criminogenic needs. This Program will additionally off-set the cost associated with Electronic Monitoring allowing an individual to focus on those specific factors that helped contribute to the individual's behavior. Additionally, this off-set would provide assistance to those who due to their offenses have limited resources for housing and transportation. CONCLUSION In summary, the County of Franklin continues to support services improving the lives of its residents by providing alternatives to traditional sentencing philosophy. Formalizing relationships between the probation and human services departments empowers Franklin County to modernize treatment options by incorporating treatment with supervision while addressing an individuals risk/needs factors in order to reduce recidivism. This approach is a win-win, saving money for taxpayers and increasing safety and wellness for both offenders and the general population. These grant funds are pivotal to the continued success of our program. The grant funds are enhanced with AP funds to cover the remaining PO benefits costs. In addition, the County allocated resources, ensure IP program success. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 16 of 43 SECTIONS: D. Required Attachments (Intermediate Punishment) 1.The primary purpose of Intermediate Punishment Treatment Program funds is to support programs under 42 Pa.C.S. Ch. 98 (relating to county intermediate punishment). PCCD requests applicants submit documentation to show the county program is consistent with this. 1.1.Applicants must include the following documents in the Required Attachments section of the Egrants application. Please check the boxes below to indicate the documents are uploaded in this section. Blank versions of the IP Information Sheet and the IP Authorization Form are available to download from this section. Criminal Justice Advisory Board (CJAB) Letter of Support IP Plan IP Information Sheet IP Authorization Form REQUIRED ATTACHMENTS (INTERMEDIATE PUNISHMENT) related attachments: File Name:File Description: PJ _ CJAB_LOS_Intermediate Punishment 26-27.pdf CJAB Letter of Support - President Judge Meyers 26 - 27 IP Plan .docx 26-27 IP Pan IP Authorization - signed.pdf IP Authorization Sheet IP Information Sheet 26-27.docx IP Information Sheet GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 17 of 43 SECTIONS: E. Procurement Details 1.Subgrantees shall use their own procurement procedures and regulations, provided that the procurement conforms to applicable federal law and the standards identified in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200.320). At minimum, PCCD grant recipients and subrecipients must follow the procurement standards as written in Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards - 2CFR 200.318 through 200.326. Methods of Procurement Subgrantee must have and use documented procurement procedures, consistent with the standards of 2 CFR 200.320; §200.317, §200.318, and §200.319 for any of the following methods of procurement used for the acquisition of property or services under a federal award. (a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold (§200.67Micro-purchase). To the maximum extent practicable, the subgrantee must distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the subgrantee considers the price to be reasonable, based on research, experience, purchase history or other information and documents it files accordingly. (b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that the aggregate dollar amount, which is higher than the micro-purchase threshold, but does not cost more than the Simplified Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. (c) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction, if the conditions in paragraph (c)(1) of this section apply. (1) In order for sealed bidding to be feasible, the following conditions should be present: (i) A complete, adequate, and realistic specification or purchase description is available; (ii) Two or more responsible bidders are willing and able to compete effectively for the business; and (iii) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (2) If sealed bids are used, the following requirements apply: (i) Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids, for local, and tribal governments, the invitation for bids must be publicly advertised; (ii) The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; (iii) All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly; (iv) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and (v) Any or all bids may be rejected if there is a sound documented reason. (d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply: (1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; (2) Proposals must be solicited from an adequate number of qualified sources; GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 18 of 43 SECTIONS: (3) The subgrantee must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; (4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and (5) The subgrantee may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort. (e) [Reserved] (f) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply: (1) The item is available only from a single source; (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) PCCD expressly authorizes noncompetitive proposals in response to a written request from the applicant; (4) After solicitation of a number of sources, competition is determined to be inadequate (5) The acquisition of property or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold. Micro-purchase (2 CFR 200.67) means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro-purchase threshold. Micro-purchase procedures comprise a subset of a non-Federal entity's small purchase procedures. The non-Federal entity uses such procedures in order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. The micro-purchase threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1(Definitions). It is $15,000 except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation. Simplified acquisition threshold (2 CFR200.88) means the dollar amount below which a non-Federal entity may purchase property or services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908. As of the publication of this manual, the simplified acquisition threshold is $350,000, but this threshold is periodically adjusted for inflation. Formal Procurement methods. When the value of the procurement for property or services under a federal financial assistance award exceeds the SAT, or a lower threshhold established by a non-federal entity, formal procurement methods are required. Formal procurement methods require following documented procedures,. Formal procurement methods also require public advertising, unless a non-competitive procurement can be used in accordance with §200.319. A proposed formal advertised or competitive negotiated procurement for which only one bid or proposal is received is deemed to be a noncompetitive procurement. Does this application include any procurements by noncompetitive proposal? No 2.If you answered "No" to question 1 above, the applicant agency must keep documentation on file to support and verify the competitive method of procurement. The applicant must also keep documentation on file which justifies the selection of the successful vendor. Does the applicant agree to keep supporting documentation as described? Yes 3.If you answered 'Yes' to Question 1 above, please fill in the grid below for each product or service to be procured by noncompetitive proposal. If you have multiple products or services, use the 'Add Row' link to allow entry into a new row of the grid. ID Description of Product or Service Egrants Budget Category $ Value of Product or Service Procurement Method Vendor Name If Known GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 19 of 43 SECTIONS: 4.Please respond to the following questions for each vendor or contractor identified as being procured using Sole Source: For additional vendors or contractors. select the 'Add New' link. Proposed Sole Source Vendor #1 4.1.Provide a brief description including the name of the vendor of the product or service being procured and the expected procurement amount. 4.2.Explanation of why it is necessary to contract non-competitively, including at least one of the four circumstances listed below: 1. The item is available only from a single source; 2. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; 3. PCCD expressly authorizes noncompetitive proposals in response to a written request from the applicant; or 4. After solicitation of a number of sources, competition is determined to be inadequate. The justification may also include the following contractor qualities: a. Organizational expertise b. Management c. Knowledge of the program d. Responsiveness e. Expertise of personnel 4.3.Provide a statement of when contractual coverage is required and, if dates are not met, what impact it will have on the program (for example, how long it would take another contractor to reach the same level of competence). Make sure to include the financial impact in dollars. 4.4.Provide an outline of the unique qualities of the contractor. 4.5.Identify any other sources considered and cite the specific reason(s) the other sources lacked the capability to satisfy the procurement requirement. 4.6.Conflict of interest review: The applicant must disclose any possible conflicts of interest or declare that there are no known conflicts of interest as a result of the procurement. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 20 of 43 SECTIONS: F. PCCD Standard Terms and Conditions 7/22/2024 1.Commonwealth Standard Terms and Conditions Paragraphs 1 – 11 of the “Commonwealth Standard Terms and Conditions” and paragraphs 15 – 17 of the “Additional PCCD Terms for all Projects,” are not applicable to Commonwealth Agencies (including institutions of the Pennsylvania State System of Higher Education). Paragraphs 1 – 11 of the “Commonwealth Standard Terms and Conditions” are not applicable to the four State-Related Universities (Pennsylvania State University, University of Pittsburgh, Temple University, and Lincoln University) and are replaced with paragraphs 1 - 11 within the document attached to this section titled "Standard Terms and Conditions for State-Related Universities." 1. DEFINITIONS Capitalized terms used in these Commonwealth standard terms and conditions that are not otherwise defined in these provisions have the meanings specified in the agreement to which they are attached. 2. INDEMNIFICATION The Grantee shall indemnify and defend the Commonwealth against all third-party claims, suits, demands, losses, damages, costs, and expenses, including without limitation, litigation expenses, attorneys' fees, and liabilities, arising out of or in connection with any activities performed by the Grantee or its employees and agents pursuant to this agreement, as determined by the Commonwealth in its sole discretion. 3. NONDISCRIMINATION/SEXUAL HARASSMENT a. Representations. The Grantee represents that it is presently in compliance with and will remain in compliance with all applicable federal, state, and local laws, regulations, and policies relating to nondiscrimination and sexual harassment for the term of the agreement. The Grantee shall, upon request and within the time periods requested by the Commonwealth, furnish all necessary employment documents and records, including EEO-1 reports, and permit access to its books, records, and accounts by the Commonwealth for the purpose of ascertaining compliance with provisions of this Nondiscrimination/Sexual Harassment Clause. b. Nondiscrimination/Sexual Harassment Obligations. The Grantee shall not: i. in any manner discriminate in the hiring of any employee(s) for the performance of the activities required under this agreement or any subgrant agreement, contract, or subcontract, by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of the Pennsylvania Human Relations Act (“PHRA”) and applicable federal laws, against any citizen of this Commonwealth who is qualified and available to perform the work to which the employment relates. ii. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of the PHRA and applicable federal laws, against or intimidate any of its employees. iii. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of the PHRA and applicable federal laws, in the provision of services under this agreement or any subgrant agreement, contract, or subcontract. iv. in any manner discriminate by reason of race, gender, creed, color, sexual orientation, gender identity or expression, or in violation of PHRA and applicable federal laws, against any subgrantee, contractor, subcontractor, or supplier who is qualified to perform the work to which this agreement relates. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 21 of 43 SECTIONS: v. in any manner discriminate against employees by reason of participation in or decision to refrain from participating in labor activities protected under the Public Employee Relations Act, Pennsylvania Labor Relations Act, or National Labor Relations Act, as applicable, and to the extent determined by entities charged with the Acts’ enforcement and shall comply with any provision of law establishing organizations as employees’ exclusive representatives. c. Establishment of Grantee Policy. The Grantee shall establish and maintain a written nondiscrimination and sexual harassment policy that complies with the applicable law and these Nondiscrimination/Sexual Harassment provisions and shall inform its employees in writing of the policy. The policy must contain a provision that states that sexual harassment will not be tolerated and employees who practice it will be disciplined. For the entire period of this agreement, the Grantee shall: (1) post its written nondiscrimination and sexual harassment policy or these Nondiscrimination/Sexual Harassment provisions conspicuously in easily accessible and well-lighted places customarily frequented by employees at or near where the grant activities are performed; or (2) provide electronic notice of the policy or this clause to its employees not less than annually. d. Notification of Violations. The Grantee’s obligations pursuant to these provisions are ongoing from the effective date and through the termination date of the agreement. Accordingly, the Grantee shall notify the Commonwealth if, at any time during the term of this agreement, it becomes aware of any actions or occurrences that would result in violation of these provisions. e. Cancellation or Termination of Agreement. The Commonwealth may cancel or terminate this agreement and all money due or to become due under this agreement may be forfeited for a violation of the terms and conditions of these Nondiscrimination/Sexual Harassment provisions. In addition, the granting agency may proceed with debarment or suspension and may place the Grantee in the Contractor Responsibility File. f. Subgrant Agreements, Contracts, and Subcontracts. The Grantee shall include these Nondiscrimination/Sexual Harassment provisions in its subgrant agreements, contracts, and subcontracts with all subgrantees, contractors, and subcontractors providing goods or services under this agreement. The incorporation of these provisions in the Grantor’s subgrants, contracts, or subcontracts does not create privity of contract between the Commonwealth and any subgrantee, contractor, or subcontractor, and no third-party beneficiaries are created by those provisions. If the Grantee becomes aware of a subgrantee’s, contractor’s, or subcontractor’s violation of these provisions, the Grantee shall use its best efforts to ensure the subgrantee’s, contractor’s, or subcontractor’s compliance with these provisions. 4. GRANTEE INTEGRITY a. Definitions. For purposes of these Grantee Integrity Provisions, the following definitions apply: i. “Affiliate” means two or more entities where (a) a parent entity owns more than 50% of the voting stock of each of the entities; (b) a common shareholder or group of shareholders owns more than 50% of the voting stock of each of the entities; or (c) the entities have a common proprietor or general partner. ii. “Grantee” means the individual or entity, that has entered into this agreement with the Commonwealth. iii. “Grantee Related Parties” means any Affiliates of the Grantee and the Grantee’s executive officers, Pennsylvania officers and directors, or owners of five percent or more interest in the Grantee. iv. “Financial Interest” means ownership of more than a five percent interest in any business or holding a position as an officer, director, trustee, partner, employee, or holding any position of management. v. “Gratuity” means tendering, giving, or providing anything of more than nominal monetary value including, but not limited to, cash, travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, services, employment, or contracts of any kind. The exceptions set forth in the Governor’s Code of Conduct, Executive Order 1980-18, as may be amended, 4 Pa. Code GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 22 of 43 SECTIONS: §7.153(b), apply. vi. “Non-Solicitation Award Process” means a method of awarding grants based on predetermined criteria, without the solicitation of grant applications. b. Representations and Warranties. i. Grantee Representation and Warranties. The Grantee represents, to the best of its knowledge and belief, and warrants that within the last five years neither the Grantee nor Grantee Related Parties have: 1. been indicted or convicted of a crime involving moral turpitude or business honesty or integrity in any jurisdiction; 2. been suspended, debarred, or otherwise disqualified from entering into any contract with any governmental agency; 3. had any business license or professional license suspended or revoked; 4. had any sanction or finding of fact imposed as a result of a judicial or administrative proceeding related to fraud, extortion, bribery, bid rigging, embezzlement, misrepresentation or anti-trust; and 5. been, and are not currently, the subject of a criminal investigation by any federal, state, or local prosecuting or investigative agency or civil anti¬trust investigation by any federal, state, or local prosecuting or investigative agency. ii. Grantee Explanation. If the Grantee cannot make the representations and warranties set forth above at the time of its submission of its grant application or if the agreement is awarded pursuant to a Non-Solicitation Award Process at the time of the execution of the agreement, the Grantee shall submit a written explanation outlining the reasons why it cannot make those representations and warranties. The Commonwealth may, based on its evaluation of the explanation provided, determine whether it is in the Commonwealth’s best interest to execute the agreement. iii. Further Representations. By submitting any bills, invoices, or requests for payment pursuant to the agreement, the Grantee further represents that it has not violated any of these Grantee Integrity Provisions during the term of the agreement. iv. Notice. The Grantee shall immediately notify the Commonwealth, in writing, if at any time during the term of the agreement it becomes aware of any event that would cause the Grantee's certification or explanation to change. The Grantee acknowledges that the Commonwealth may, in its sole discretion, terminate the agreement for cause if it learns that any of the certifications made in these Grantee Integrity Provisions are currently false or misleading due to intervening factual circumstances or were false or misleading or should have been known to be false or misleading when entering into the agreement. c. Grantee Responsibilities. During the term of this agreement, the Grantee shall: i. maintain the highest standards of honesty and integrity. ii. take no action in violation of any applicable laws, regulations, or other requirements applicable to the Grantee that govern Commonwealth contracting or grant administration. iii. establish and implement a written business integrity policy that includes, at a minimum, the requirements of these Grantee Integrity Provisions as they relate to the Grantee’s activity with the Commonwealth and Commonwealth employees and ensure that its employees comply with the policy. iv. not accept, agree to give, offer, confer, agree to confer, or promise to confer, directly or indirectly, any gratuity or pecuniary benefit to any person, or to influence or attempt to influence any person in violation of any federal or state law, regulation, executive order, statement of policy, management directive, or bulletin applicable to the award of grants or the administration of this agreement. v. not have a financial interest in any other subgrantee, contractor, subcontractor, or supplier providing services, labor, or material under GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 23 of 43 SECTIONS: this agreement, unless the financial interest is disclosed to the Commonwealth in writing and the Commonwealth consents to Grantee’s financial interest. The Grantee must disclose the financial interest to the Commonwealth at the time of submission of its grant application, or if a Non-Solicitation Award Process is used, no later than the date the Grantee signs the agreement. The Commonwealth shall be deemed to have consented if the required disclosure is received and all of the required Commonwealth signatures are affixed. vi. comply with the requirements of the Lobbying Disclosure Act (65 Pa.C.S. § 13A01 et seq.) regardless of the method of award. vii. comply with the requirements of Section 1641 of the Pennsylvania Election Code (25 P.S. § 3260a) if this agreement was awarded pursuant to a Non-Solicitation Award Process. viii. immediately notify the Commonwealth or the Office of the State Inspector General, in writing, when the Grantee has reason to believe that any breach of ethical standards as set forth in law, the Governor’s Code of Conduct, or these Grantee Integrity Provisions has occurred or may occur, including, but not limited to, contact by a Commonwealth officer or employee, which, if acted upon, would violate the ethical standards. d. Investigations. If a State Inspector General investigation is initiated, the Grantee shall: i. reimburse the Commonwealth for the reasonable costs of investigation incurred by the Office of the State Inspector General for investigations of the Grantee’s compliance with the terms of this or any other agreement between the Grantee and the Commonwealth that results in the suspension or debarment of the Grantee. The Grantee shall not be responsible for investigative costs for investigations that do not result in the Grantee’s suspension or debarment. ii. cooperate with the Office of the State Inspector General in its investigation of any alleged Commonwealth agency or employee breach of ethical standards and any alleged Grantee non-compliance with these Grantee Integrity Provisions and make identified Grantee employees and volunteers available for interviews at reasonable times and places. iii. upon the inquiry or request of an Inspector General, provide, or if appropriate, make promptly available for inspection or copying, any information of any type or form deemed relevant by the Office of the State Inspector General to Grantee's integrity and compliance with these provisions. This information may include, but is not be limited to, the Grantee's business or financial records, documents or files of any type or form that refer to or concern this agreement. e. Termination. For violation of any of these Grantee Integrity Provisions, the Commonwealth may terminate this agreement and any other contract with the Grantee, claim liquidated damages in an amount equal to the value of anything received in breach of these Grantee Integrity provisions, claim damages for all additional costs and expenses incurred in obtaining another grantee to complete performance under this agreement, and debar and suspend the Grantee from doing business with the Commonwealth. These rights and remedies are cumulative, and the use or non-use of any one does not preclude the use of all or any other. These rights and remedies are in addition to those the Commonwealth may have under law, statute, regulation, or otherwise. f. Subcontracts. The Grantee shall include these Grantee Integrity Provisions in its subgrant agreements, contracts, and subcontracts with all subgrantees, contractors, and subcontractors providing goods or services under this agreement. The incorporation of this provision in the Grantee’s subgrant agreements, contracts, and subcontracts shall not create privity of contract between the Commonwealth and any subgrantee, contractor, or subcontractor, and no third-party beneficiaries are created by the inclusion of these provisions. If the Grantee becomes aware of a subgrantee’s, contractor’s, or subcontractor’s violation of these provision, the Grantee shall use its best efforts to ensure their compliance with these provisions. 5. CONTRACTOR RESPONSIBILITY a. Definition. For the purpose of these provisions, the term “Contractor” means as any person, including, but not limited to, a bidder, GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 24 of 43 SECTIONS: offeror, loan recipient, grantee or lessor, who has furnished or performed or seeks to furnish or perform, goods, supplies, services, leased space, construction or other activity, under a contract, grant, lease, purchase order or reimbursement agreement with the Commonwealth. The term also includes a permittee, licensee, or any agency, political subdivision, instrumentality, public authority, or other public entity in the Commonwealth. b. Contractor Representations. i. The Contractor represents for itself and its subgrantees, contractors, and subcontractors required to be disclosed or approved by the Commonwealth, that as of the date of its execution of this agreement, that neither the Contractor, nor any of its subgrantees, contractors, and subcontractors, are under suspension or debarment by the Commonwealth or any governmental entity, instrumentality, or authority and, if the Contractor cannot make this representation, the Contractor shall submit, along with the agreement, a written explanation of why the certification cannot be made. ii. The Contractor represents that, as of the date of its execution of this agreement, it has no tax liabilities or other Commonwealth obligations, or has filed a timely administrative or judicial appeal, if any liabilities or obligations exist, or is subject to a duly approved deferred payment plan if any liabilities exist. c. Notification. The Contractor shall notify the Commonwealth if, at any time during the term of the agreement, it becomes delinquent in the payment of taxes, or other Commonwealth obligations, or if it or, to the best of its knowledge, any of its subgrantees, contractors, or subcontractors are suspended or debarred by the Commonwealth, the federal government, or any other state or governmental entity. The Contractor shall provide this notification within 15 days of the date of suspension or debarment. d. Default. The Contractor’s failure to notify the Commonwealth of its suspension or debarment by the Commonwealth, any other state, or the federal government constitutes an event of default of the agreement with the Commonwealth. e. Reimbursement. The Contractor shall reimburse the Commonwealth for the reasonable costs of investigation incurred by the Office of State Inspector General for investigations of the Contractor's compliance with the terms of this agreement or any other agreement between the Contractor and the Commonwealth that results in the suspension or debarment of the Contractor. These costs include, but are not limited to, salaries of investigators, including overtime; travel and lodging expenses; and expert witness and documentary fees. The Contractor shall not be responsible for investigative costs for investigations that do not result in the Contractor's suspension or debarment. f. Suspension and Debarment List. The Contractor may obtain a current list of suspended and debarred Commonwealth contractors by visiting the eMarketplace website at http://www.emarketplace.state.pa.us and clicking the Debarment list tab. 6. AMERICANS WITH DISABILITIES ACT a. No Exclusion. Pursuant to the Americans with Disabilities Act, 42 U.S. Code § 12101, et seq., no qualified individual with a disability may, on the basis of the disability, be excluded from participation in this agreement or from activities provided for under this agreement. b. Compliance. For all goods and services provided pursuant to this agreement, the Grantee shall comply with Title II of the Americans with Disabilities Act, the "General Prohibitions Against Discrimination” set forth in 28 C. F. R. § 35.130, and all other regulations promulgated under Title II of the Americans with Disabilities Act that apply to state and local governments. c. Indemnification. The Grantee shall indemnify the Commonwealth against all third-party claims, suits, demands, losses, damages, costs, and expenses, including without limitation, litigation expenses, attorneys' fees, and liabilities, arising out of or in connection with the Grantee's failure or its employee’s or agent’s failure to comply with the provisions of paragraph a, as determined by the Commonwealth in its sole discretion. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 25 of 43 SECTIONS: 7. APPLICABLE LAW AND FORUM This agreement is governed by and must be interpreted and enforced in accordance with the laws of the Commonwealth of Pennsylvania (without regard to any conflict of laws provisions) and the decisions of the Pennsylvania courts. The Grantee consents to the jurisdiction of any court of the Commonwealth of Pennsylvania and any federal courts in Pennsylvania and waives any claim or defense that such forum is not convenient or proper. Any Pennsylvania court or tribunal has in personam jurisdiction over the Grantee, and the Grantee consents to service of process in any manner authorized by Pennsylvania law. This provision may not be interpreted as a waiver or limitation of the Commonwealth’s rights or defenses. 8. RIGHT TO KNOW LAW a. Applicability. The Pennsylvania Right-to-Know Law, 65 P.S. §§ 67.101-3104, (“RTKL”) applies to this agreement. b. Grantee Assistance. If the Commonwealth needs the Grantee’s assistance in any matter arising out of the RTKL related to this agreement, the Commonwealth shall notify the Grantee that it requires the Grantee’s assistance, and the Grantee shall provide to the Commonwealth: i. access to, and copies of, any document or information in the Grantee’s possession (Requested Information) arising out of this agreement that the Commonwealth reasonably believes is a public record under the RTKL, within ten calendar days after receipt of written notification; and ii. any other assistance as the Commonwealth may reasonably request, in order to comply with the RTKL with respect to this agreement. c. Trade Secret or Confidential Proprietary Information. If the Grantee considers the Requested Information to include a Trade Secret or Confidential Proprietary Information, as those terms are defined by the RTKL, or other information that the Grantee considers exempt from production under the RTKL, the Grantee shall notify the Commonwealth and provide, within seven calendar days of receipt of the written notice a written statement, signed by a representative of the Grantee, that explains why the requested material is exempt from public disclosure under the RTKL. If the Commonwealth determines that the Requested Information is clearly not exempt from disclosure, the Grantee shall provide the Requested Information to the Commonwealth within five business days of receipt of written notice of the Commonwealth’s determination. d. Reimbursement i. Commonwealth Reimbursement. If the Grantee fails to provide the Requested Information and the Commonwealth is ordered to produce the Requested Information, the Grantee shall reimburse the Commonwealth for any damages, penalties, or costs that the Commonwealth may incur as a result of the Grantee’s failure, including any statutory damages assessed against the Commonwealth. ii. Grantor Reimbursement. The Commonwealth will reimburse the Grantee for any costs that the Grantee incurs as a direct result of complying with these provisions only to the extent allowed under the fee schedule established by the Office of Open Records or as otherwise provided by the RTKL. e. Challenges of Commonwealth Release. The Grantee may file a legal challenge to any Commonwealth decision to release a record to the public with the Office of Open Records, or in the Pennsylvania Courts, however, the Grantee shall reimburse the Commonwealth for any legal expenses incurred by the Commonwealth as a result of the challenge, including any damages, penalties or costs that the Commonwealth may incur as a result of the Grantee’s legal challenge, regardless of the outcome. f. Waiver. As between the parties, the Grantee waives all rights or remedies that may be available to it as a result of the Commonwealth’s disclosure of Requested Information pursuant to the RTKL. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 26 of 43 SECTIONS: g. Survival. The Grantee’s obligations contained in this Section survive the termination or expiration of this agreement. 9. OFFSET The Commonwealth may set off the amount of any state tax liability or other obligation of the Grantee, or its subsidiaries, owed to the Commonwealth against any payments due the Grantee under any contract between the Commonwealth and Grantee. 10. AUTOMATED CLEARING HOUSE (ACH) PAYMENTS a. Payment Method. The Commonwealth shall make payments to the Grantee through the Automated Clearing House (ACH). Within 10 days of the grant award, the Grantee must submit or must have submitted its ACH information within its user profile in the Commonwealth's Master Database. The Grantee may enroll to receive remittance information via electronic addenda and email (e- Remittance). ACH and e-Remittance information is available at the following: https://www.budget.pa.gov/Services/ForVendors/Pages/Direct-Deposit-and-e-Remittance.aspx b. Unique Identifier. The Grantee must submit a unique invoice number with each invoice submitted. The Commonwealth shall list the Grantee’s unique invoice number on its ACH remittance advice to enable the Grantee to properly apply the state agency’s payment to the respective invoice or program. c. ACH Information in the Commonwealth's Master Database. The Grantee shall ensure that the ACH information contained in Commonwealth’s Master Database is accurate and complete. The Grantee’s failure to maintain accurate and complete information may result in delays in payments. 11. WORKER PROTECTION AND INVESTMENT The Grantee shall comply with all applicable Pennsylvania state labor laws and worker safety laws including, but not limited to, the following: a. Construction Workplace Misclassification Act; b. Employment of Minors Child Labor Act; c. Minimum Wage Act; d. Prevailing Wage Act; e. Equal Pay Law; f. Employer to Pay Employment Medical Examination Fee Act; g. Seasonal Farm Labor Act; h. Wage Payment and Collection Law; i. Industrial Homework Law; j. Construction Industry Employee Verification Act; k. Act 102: Prohibition on Excessive Overtime in Healthcare; l. Apprenticeship and Training Act; and m. Inspection of Employment Records Law. ADDITIONAL PCCD TERMS FOR ALL PROJECTS 1. Grant Project - Grantee is requesting that the Pennsylvania Commission on Crime and Delinquency ("PCCD") provide a specific grant of funds for Grantee to perform a project as described in this application (the "Grant Project"). 2. Status of Grantee - Except for an Grantee that is a Commonwealth agency, Grantee, its officers, agents and employees act in an GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 27 of 43 SECTIONS: independent capacity with respect to the Grant Project and are not to be deemed to be officers, agents or employees of the Commonwealth or PCCD. 3. Grant Agreement - An application that is executed by all required Commonwealth of Pennsylvania (“Commonwealth”) officials and to which Grantee signifies its agreement as set forth below constitutes the agreement governing the Grant Project (the "Grant Agreement"). PCCD may modify the content of the application following the Grantee's initial application, but prior to disbursement of funds, to reflect programmatic or fiscal concerns, or both. Grantee will signify its agreement to the final version of the application when it does one or both of the following: (1) accepts all or part of the funds it requested in connection with the Grant Project; or (2) fails to give notice of objection to PCCD within 10 business days after PCCD delivers to Grantee a final version of the application. 4. Entire Agreement - No modifications, alterations, changes, or waivers to the Grant Agreement or any of its terms will be valid or binding unless accomplished by an amendment executed in accordance with PCCD procedures. 5. Applicant's Manual - The Grant Agreement incorporates PCCD's "Applicant's Manual-Financial and Administrative Guide for Grants" (the "PCCD Applicant's Manual") by reference. To the extent these Standard Terms and Conditions are inconsistent with any portion of the PCCD Applicant's Manual, these Standard Terms and Conditions govern. 6. Project Expenditures/Duration of Grant Project - PCCD may not disburse Grant Project funds to Grantee until all required Commonwealth officials have executed the application. PCCD will not reimburse costs incurred prior to a starting date specified in the Grant Agreement (the "Effective Date"). Substantial program implementation is required within 60 days of the Effective Date. Obligations outstanding at the termination date must be liquidated within 60 days. Any funds remaining unexpended at the close of the 60-day period must be returned to PCCD. Grantee's obligations to PCCD under the Grant Agreement survive despite termination of the Grant Project. 7. Utilization of Funds - Grantee may expend Grant Project funds only for goods and services covering activities in the approved application, Grantee may only expend funds within the Grant Project period. Grantee shall obtain prior approval from PCCD for project changes between budget categories which exceed 10% of total project cost (total project cost is the sum of PCCD funds, project income and Grantee's match funds) and for a change(s) to purchase additional items or other items that were not included in the approved project budget. 8. Project Income - Grantee shall account for all project income earned or realized by the Grantee through the use of grant funds or as a result of conducting the Grant Project. Such project income must be used to reduce total project costs or, with prior approval of PCCD, may be used to expand the project. 9. Subcontracts - Any subcontract, pass-through agreement or similar agreement entered into by Grantee for execution of project activities or provision of services to a Grant Project must provide that Grantee shall retain ultimate responsibility for the Grant Project and that the subcontractor shall be bound by these Standard Terms and Conditions and any other requirements applicable to Grantee in the conduct of the project. By appropriate language incorporated in each subcontract or other document under which funds are to be disbursed, Grantee shall ensure that these Standard Terms and Conditions and, where applicable, special grant conditions apply to all recipients of grant funds. Upon request by PCCD, Grantee shall provide PCCD with a copy of any document relating to a subcontract or similar agreement. 10. Monitoring and Evaluation - PCCD, in its sole discretion, may undertake a programmatic monitoring of the Grant Project. Grantee shall cooperate with any monitoring and provide any documents or information requested by PCCD. PCCD may require an external evaluation of this project, such evaluation to be funded from the project budget. PCCD reserves the right to approve the selection of the individual or organization to conduct such evaluation. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 28 of 43 SECTIONS: 11. Confidentiality Privilege - If any funds under this Grant Agreement are used to employ the services of a sexual assault counselor as defined by 42 Pa.C.S. § 5945.1, Grantee shall ensure that the counselor: has undergone a minimum of 40 hours of training; provides services under the control of a direct services supervisor of a rape crisis center; and is employed with the primary purpose to render advice, counseling or assistance to victims of sexual assault, as defined in the statute. This requirement is necessary to sustain the confidentiality of information transmitted between the victim and a sexual assault counselor, as provided by 42 Pa.C.S. § 5945.1. If any funds under this Grant Agreement are used to employ the services of a domestic violence counselor/advocate as defined by 23 Pa.C.S. § 6102, Grantee shall ensure that the counselor/advocate is engaged in a domestic violence program, the primary purpose of which is the rendering of counseling or assistance to victims of domestic violence, and has undergone a minimum of 40 hours of training as defined in 23 Pa.C.S. § 6102. This requirement is necessary to sustain the confidentiality of information transmitted between the victim and a domestic violence counselor/advocate, as provided by law. 12. Reports - Grantee shall submit, at such time and in such form as may be prescribed truthful and accurate information that PCCD may require. 13. Fiscal Regulations - The fiscal administration of grants is subject to such rules, regulations and policies concerning accounting, records, payment of funds, allowance of costs and submission of financial reports as may be prescribed by PCCD or any other governmental entity. Grantee understands that it is required to file an annual information statement (IRS Form 1099) with the Internal Revenue Service for each contracted consultant or other supplier of personal services (other than employees subject to tax withholding) receiving payments under this Grant Project. Accounting procedures must provide for accurate and timely recording of receipt of funds by source, expenditures made from such funds, and unexpended balances. Controls must be established that are adequate to ensure that expenditures charged to grant activities are for allowable purposes and that documentation is readily available to verify that the charges are accurate. 14. Purchases - Grantee shall obtain all supplies, equipment and services for use in the Grant Project at the lowest practicable cost. Grantee shall comply with procurement standards as set forth in the PCCD Applicant's Manual or as otherwise prescribed by PCCD. 15. Intellectual Property (not applicable for Commonwealth agencies including PA State System of Higher Education institutions): a. If Grantee produces or purchases patentable items, processes, inventions, or similar matter, patent rights, or copyrightable works relating to the Grant Project, Grantee shall promptly and fully inform PCCD of that fact. b. Unless there is a prior agreement between Grantee and PCCD on disposition of intellectual property rights, PCCD shall determine whether protection for such rights shall be sought. PCCD shall also determine how rights (including rights under any copyrights, patents, or trademarks issued thereon) shall be allocated and administered in order to protect the public interest. c. Upon completion or termination of the Grant Project, Grantee shall, upon request, give PCCD all papers, files, and other documents or material related to intellectual property interests created through the Grant Project. d. In the event of alleged or actual infringement of another's intellectual property rights by Grantee or a designee/subcontractor engaged in grant-related activities: i. Grantee shall defend and indemnify PCCD and the Commonwealth. ii. The Commonwealth may choose to defend itself or otherwise participate in such litigation, at Grantee's expense. iii. Grantee shall compensate the Commonwealth for related infringements on right holder's products. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 29 of 43 SECTIONS: 16. Required Coverages - Grantee shall maintain insurance coverage(s) as required by law. 17. Title to Grant-Funded Property (not applicable for Commonwealth agencies including PA State System of Higher Education institutions): a. Title to Personal Property - Title to non-expendable personal property acquired in whole or in part with grant funds shall vest in the Grantee. Grantee shall have possession and use of such property so long as it is being used for purposes of the Grant Project by Grantee. b. Title to Real Property - Title to real estate acquired in whole or in part with grant funds shall vest in Grantee, and the deed shall designate PCCD as first lien holder. 18. Inspection and Audit - PCCD, in its sole discretion, may undertake an inspection or audit, or both, of the financial records of the Grantee relating to the Grant Project. The Grantee shall provide PCCD with full and complete access to all records relating to the performance of the Grant Project and to all persons who were involved in the Grant Project. PCCD may also require, as a condition of award, that an independent financial audit be completed. 19. Record Retention - Regardless of any other applicable requirement, Grantee shall retain all records pertinent to the Grant Agreement, including financial, statistical, property and participant, and supporting documentation for a period of at least three (3) years from the date of submission of the final fiscal report or three (3) years after completion of the audit, whichever is later. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the three-year period, the records must be retained until completion of the action and resolution of all issues that arise from it. 20. Termination: a. PCCD may terminate the Grant Agreement for its convenience if PCCD determines termination to be in its best interest. The Grantee shall be paid for work satisfactorily completed prior to the effective date of the termination, but in no event is the Grantee be entitled to recover lost profits. b. PCCD's obligation to make payments during any Commonwealth fiscal year succeeding the current fiscal year is subject to availability and appropriation of funds. When funds (state and/or federal) are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal year period, PCCD may terminate the Grant Agreement. c. PCCD may, upon written notice to Grantee, to terminate the Grant Agreement prior to the expiration of the Grant Project period, or to suspend payments, on account of Grantee's failure to carry out the project goals, plans or methodology as set forth in the Grant Agreement, or for Grantee's failure to comply with any of its obligations under the Grant Agreement. If it is later determined that PCCD erred in terminating the Grant Agreement for cause, then, at PCCD's discretion, the Grant Agreement will be deemed to have been terminated for convenience. d. Upon termination for any reason, Grantee shall stop expending funds disbursed through the Grant Agreement and shall return immediately any such funds remaining unexpended. 21. Publication - Any publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the Grantee or by any subcontractor describing any portion of the Grant Project must contain the following statement: "This project was supported by PCCD Grant # ______________ [refer to page 1 of application for number], awarded by the Pennsylvania Commission on Crime and Delinquency (PCCD). [Add if federal funding is involved: The awarded funds originate with GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 30 of 43 SECTIONS: the Office of Justice Programs, U.S. Department of Justice or U.S. Department of Education or U.S. Department of Health and Human Services, as the case might be.] The opinions, findings and conclusions expressed within this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of PCCD [or the applicable federal agency]." Grantee shall submit two copies of any such publication to PCCD to be placed on file and distributed as appropriate to other potential grantees or interested parties. 22. Paid Media Advertising – Grantee shall comply with Act 90 of 2015, also known as the Taxpayer-Funded Advertising Transparency Act. Act 90 of 2015 requires that paid media advertising include a statement that it is funded, in whole or in part, by the Commonwealth of Pennsylvania General Fund and include the following specific statement: “Paid for with Pennsylvania taxpayer dollars.” In the case of print advertising, the statement must be included so that it is easily seen and read. In the case of broadcast advertising, the statement must be included as an audio tagline so that it is easily heard. The term "media advertising" includes broadcast advertising and print advertising. The term "broadcast advertising" includes television, radio and other audiovisual advertising. The term "print advertising" includes print and electronic newspaper advertising, print and electronic magazine advertising and billboard advertising. Print advertising does not include advertising in the classified section of a newspaper. This condition only applies to state-funded projects. 23. Recovery of Restitution and Penalties - If Grantee is a governmental entity, it represents that it is, and will remain, in compliance with the requirements of 42 Pa.C.S. § 9728, as amended by Act 84 of 1998 (relating to restitution collection and allocation to victims), and with obligations under the Crime Victims Act, as set forth at 18 P.S. § 11.1302 (relating to use of restitution to reimburse the Office of Victims' Services for its award of compensation) and at 18 P.S. § 11.1101 (relating to collection of costs to be paid into the Crime Victim's Services and Compensation Fund). 24. Other Laws and Regulations - Grantee shall comply with the current requirements of all applicable federal, state, or local laws and regulations. ADDITIONAL TERMS FOR PROJECTS USING FEDERAL FUNDS 1. Information Systems - With regard to programs related to criminal justice information systems, Grantee shall make adequate provisions for system security, the protection of individual privacy and the integrity and accuracy of data collection. Grantee further agrees that: a. It shall make all computer software produced under this grant available to PCCD and the federal/state government for transfer to authorized users in the criminal justice community without cost other than that directly associated with the transfer. Systems will be documented in sufficient detail to enable a competent data processing staff to adapt the system, or portions thereof, to usage on a computer of similar size and configuration made by any manufacturer. b. It shall provide a complete copy of system documentation to PCCD. Documentation will include, but not be limited to, system description, operating instructions, user instructions, program maintenance instructions, input forms, file descriptions, report formats,description, operating instructions, user instructions, program maintenance instructions, input forms, file descriptions, report formats, program listings and flow charts for the system and programs. c. It shall avail itself, to the maximum extent practicable, of computer software already produced and available without charge. 2. Conflict of Interest - Grantee covenants that neither it, members of its board of directors, its officers or employees will engage in conduct that constitutes a conflict of interest relating to the Grant Project. Such conduct includes using the Grant Project for private gain or creating the appearance of such use, or otherwise undermining the confidence of the public in the integrity of PCCD or the federal funding entity. Requests for proposals (RFPs) for bids issued by the Grantee to implement the project must provide notice to GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 31 of 43 SECTIONS: prospective vendors that the federal Organizational Conflict of Interest Guidelines are applicable and that contractors that develop or draft specifications, requirements, statements of work and/or RFPs for a proposed procurement will be excluded from bidding or submitting a proposal to compete for the award of such contract. 3. Other Federal Laws and Regulations - In conducting activities under this grant, Grantee certifies and assures that it will comply with any federal statutes, regulations, guidelines and documents, if applicable, including but not limited to the following: a. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR Part 200, Ex. Order 12372 (intergovernmental review of federal programs) and any applicable regulations such as 28 C.F.R. Parts 18, 22, 23, 30, 35, 38, 42, 54, 61 and 63. b. Hatch Political Activity Act, 5 U.S.C. 1501-1508. c. Davis-Bacon Act, 40 U.S.C. §§ 276a to 276a-7, as supplemented by U.S. Department of Labor regulations, 29 C.F.R. Part 5. d. Executive Order 11246 of September 24, 1965 (Equal Employment Opportunity), as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations, 41 C.F.R. chapter 60. e. Copeland "Anti-Kickback" Act, 18 U.S.C. § 874 as supplemented in U.S. Department of Labor regulations, 29 C.F.R. Part 3. f. Sections 103 and 107 of the Contract Work Hours and Safety Standards Act, 40 U.S.C. § 327, as supplemented by U.S. Department of Labor regulations, 29 C.F.R. Part 5. g. All applicable standards, orders, or requirements issued under section 306 of the Clean Air Act, 42 U.S.C. § 1857(h); Section 508 of the Clean Water Act, 33 U.S.C. § 1368; Executive Order 11738; and Environmental Protection Agency regulations, 40 C.F.R. part 15. h. Mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act 42 U.S.C. §§ 632 1-6327. i. Minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, 29 U.S.C. Chapter 8. j. Uniform Relocation Assistance and Real Property Acquisition Act of 1970, 42 U.S.C. Chapter 61 (for grants to programs that will result in the displacement of persons). k. Regulations concerning the confidentiality of identifiable research and statistical information set forth in 28 C.F.R. Part 22 (for grants of funds originating from the U.S. Department of Justice). l. Criminal Intelligence Systems Operating Policies set forth in 28 C.F.R. Part 23 (for grants funded under the Omnibus Crime Control and Safe Streets Act of 1968/Drug Control and System Improvement). m. Office of Justice Programs (OJP) Financial Guide pertaining to financial and administrative requirements (for grants of funds originating from the U.S. Department of Justice). n. U.S. Department of Health and Human Services regulations pertaining to grant administration (for grants of funds originating from the U.S. Department of Health and Human Services). GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 32 of 43 SECTIONS: o. U. S. Education Department General Administrative Regulations (EDGAR) pertaining to financial and administrative requirements (for grants of funds originating from the U.S. Department of Education). 4. National Environmental Policy Act Compliance: a. Grantee assures that it will assist PCCD and the sponsoring federal agency in complying with the National Environmental Policy Act (NEPA) and related federal requirements for environmental-impact analyses. Accordingly, prior to obligating grant funds, Grantee shall first determine if any of the following activities will be related to the use of the grant funds. Grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with the grant funds. That is, as long as the following activity is being conducted by Grantee or any third party and the activity needs to be undertaken in order to use the grant funds, this condition must first be met. The activities covered by this condition are one or more of the following: i. New construction; ii. Minor renovation or remodeling of a property either (i) listed on the National Register of Historic Places or (ii) located within a 100- year flood plain; iii. A renovation, lease, or any proposed use of a building or facility that will either (i) result in a change in its basic prior use or (ii) significantly change its size; or iv. Implementation of a new program involving the use of chemicals other than chemicals that are (i) purchased as an incidental component of a funded activity and (ii) traditionally used, for example, in office, household, recreational, or education environments. b. Application of this condition to Grantee's existing programs or activities: for any of Grantee's existing programs or activities that will be funded by the Grant Project funds, the Grantee, upon specific request of the U.S. Department of Justice (DOJ), shall cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that funded program or activity. c. Grantee will comply with all requirements established to avoid or mitigate adverse environmental effects upon its properties. 5. Mitigation of Health, Safety and Environmental Risks: a. General Requirement: Grantee shall comply with Federal, State, and local environmental, health, and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and the disposal of the chemicals, equipment, and wastes used in or resulting from the operations of these laboratories. b. Specific Requirements: Grantee understands and agrees that any program or initiative involving either the identification, seizure, or closure of clandestine methamphetamine laboratories, can result in adverse health, safety, and environmental impacts to: i. the law enforcement and other governmental personnel involved; ii. any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; iii. the seized laboratory site's immediate and surrounding environment; and iv. the immediate and surrounding environment of the site(s) where any remaining chemicals, equipment, and wastes from a seized laboratory's operations are placed or come to rest. 6. Historic Places - Grantee assures that it will assist PCCD and the sponsoring federal agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. § 470), Executive Order 11593, and the Archeological and Historical GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 33 of 43 SECTIONS: Preservation Act of 1996 (16 U.S.C. § 469a-1) by: a. Consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic places that are subject to adverse effects by the activity and notifying PCCD of the existence of any such properties; and b. Complying with all requirements established to avoid or mitigate the adverse effects upon such properties. 7. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion a. Grantee certifies by submission of this proposal that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal court, or voluntarily excluded from participation in this transaction by any federal department or agency. b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph 45 (2) below. d. Have not within a three-year period preceding this proposal had one or more public transactions (Federal, State or local) terminated for cause or default. e. If Grantee is unable to certify to any of the statements in this certification, it shall attach an explanation to this proposal. 8. Certification Regarding Lobbying - Grantee, if requesting or receiving federal funds exceeding $100,000, certifies that: a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal amendment, or modification of any federal contract, grant, loan, or cooperative agreement. b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. c. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S. Code § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 34 of 43 SECTIONS: 9. Certification Regarding Drug-Free Workplace - Grantee certifies that it will or will continue to provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an ongoing drug-free awareness program to inform employees about: i. the dangers of drug abuse in the workplace; ii. the Grantee's policy of maintaining a drug-free workplace; iii. any available drug counseling, rehabilitation, and employee assistance programs; and iv. the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the Grant Agreement be given a copy of the statement required by subparagraph (a) of this condition. d. Notifying the employee in the statement required by subparagraph (a) of this condition that, as a condition of employment under the grant, the employee will: i. Abide by the terms of the statement; and ii. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. e. Notifying the agency in writing within ten calendar days after receiving notice under paragraph (d)(ii) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected Grant Agreement. f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (e) of this condition, with respect to any employee who is so convicted: i. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of subparagraphs (a) through (f) of this condition. 10. Certification of Non-Supplantation - By submitting an application to PCCD and accepting funds disbursed pursuant to the Grant Agreement, the Grantee certifies that the requested federal funds: a. Will not be used to supplant or replace state or local funds already allocated. b. Will be used to fund new projects or expand or enhance existing projects. 1.1.Has the applicant agency read and does the applicant agency agree to be bound by all terms and conditions listed above in this section? Yes GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 35 of 43 SECTIONS: G. Fiscal Accountability 1.Subgrantee Accountability The following procedures have been implemented across all of PCCD's funding streams to ensure fiscal accountability of PCCD grant funds. Financial Back-up: PCCD will periodically verify that grantee expenditures are consistent with approved budget categories, are eligible for reimbursement and that grantees are maintaining supporting documentation. PCCD has implemented a process where grantees are notified that they are required to submit the financial documentation to support the expenditures reported for some or all of the categories that are included in their Egrants fiscal report. Grantees are only required to submit this documentation when they are specifically notified by PCCD. Egrants users have the ability to attach documents to fiscal reports. Accounting System Documentation: PCCD requires that all grantees maintain an accounting system which can identify all PCCD revenue and expenditures for each PCCD grant separately from all other revenue and expenditure sources. All financial transactions should be able to provide a clear audit trail. Programmatic Back-up: PCCD will periodically verify that data submitted by grantees in their program reports is accurate. PCCD will select one or more performance measures/data categories each reporting period and require grantees to submit documentation to support what was reported on their Egrants program report or other reporting tool. Subgrantee Payment: All subgrantees are required, at a minimum, to submit quarterly fiscal reports. PCCD will only make payments to reimburse actual expenditures reported on the fiscal reports. If an agency is experiencing cash flow problems, they may submit fiscal reports monthly and PCCD will reimburse reported expenditures. Line Item Detail: PCCD's fiscal report allows grantees to include line item expenditure detail instead of just the overall budget category expenditures. Grantees are required to provide line item expenditure detail consistent with the line items included in their approved budget. On-site monitoring: PCCD completes on-site monitoring of grants across all funding streams (state and federally funded projects). Grantee risk classification: PCCD utilizes a risk classification system to identify and focus the use of agency resources on those agencies that may be most in need of additional assistance. 1.1.Does the applicant acknowledge that they have read, understand and will abide by PCCD's fiscal accountability procedures? Yes 2.Financial Management The following questions pertain to the applicant organization's accounting and financial management systems. 2.1.Which of the following best describes the applicant organization's accounting system? Automated 2.1.1.If you selected "Automated" as the type of accounting system, provide the name of the accounting system that the applicant organization utilizes. Tyler Enterprise ERP-MUNIS 2.1.2.If you selected "Manual" as the type of accounting system, provide a description of the applicant organization's accounting system, including how it works and and how it accounts for revenue and expenditures. 2.2.Can the applicant organization's accounting system identify the receipt and expenditure of these grant award funds separately from all GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 36 of 43 SECTIONS: other funding sources? Yes 2.3.Does the applicant organization's accounting system have the capability to record expenditures for this grant award by the budget categories shown in the approved grant budget? Yes 3.Employee Time and Effort Reporting (Timesheets) Time and effort reports (timesheets) are required for all personnel funded with PCCD grant dollars regardless of the funding stream. Below are the minimum standards and recommended best practices for time and effort reporting. We realize that there are a number of different systems that can be used to satisfy these requirements and we encourage you to email PCCD's Grants Management with any questions you may have regarding time and effort reporting requirements. Minimum standards for employees working on multiple activities or cost objectives: Must be an after-the-fact determination of the employees actual effort. Using a budget estimate instead of reporting the actual time the employee spent working on the project does not qualify as support for charges to awards. Must account for total activity (grant and non-grant) for which employees are compensated and which is required in fulfillment of their obligations to the organization Must be signed by the employee and a supervisor with first-hand knowledge of the activities performed by the employee. Signature on the timesheets is affirmation that the report is an accurate accounting of the actual time the employee spent on the project. Must be prepared at least monthly to correspond to one or more pay periods Volunteer time and personnel costs being used as match must be accounted for in the same manner as personnel being charged to the grant Minimum standard for employees working solely on a single activity or cost objective: Must be an after-the-fact certification that the employee worked 100 percent of their time on activities eligible for reimbursement under the grant project Must be prepared no less frequently than every six months Must be signed by the employee and supervisory official having first-hand knowledge of the work performed Applies to full-time and part-time employee Recommended Best practices: Employees record time on a daily basis Project codes/names are provided to the employee in advance * The above standards are based on the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) and the Office of Justice Programs Financial Guide. ** Institutions of Higher Education (IHE) may follow their own established policies for documenting personnel expenses provided that the IHE's policies are in compliance with the Standards for Documentation of Personnel Expenses referred to at 2 CFR 200.430. GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 37 of 43 SECTIONS: The following sample forms are available on the Grant Procedures and Forms page of our website: Example of a completed timesheet An Excel timesheet template that you may modify to suit your needs A sample time certification for employees working 100% of their time on a grant-funded project. 3.1.Does the applicant acknowledge that they have read, understand and will abide by PCCD's employee time and effort reporting standards? Yes 4.Individual consultants funded with PCCD grant funds must maintain time and effort reports to support all charges billed to PCCD grant funds. Does the applicant acknowledge that they understand the requirement for individual consultants to maintain time and effort reports as support for charges against PCCD grant funds? Yes 5.Payment Terms Payments will not be released until all applicable special conditions on the grant award have been satisfied. All grantees are required, at a minimum, to submit quarterly fiscal reports. PCCD will only make payments to reimburse actual expenditures reported on the fiscal reports. An agency experiencing cash flow problems may submit fiscal reports monthly and PCCD will reimburse reported expenditures. All payments of federal funds will comply with the federal Cash Management Improvement Act, 31 U.S.C. 6503. All funds (Federal, State, match and project income) must be obligated by the end of the project period and expended within 60 days from that date. 5.1.Does the applicant acknowledge that they have read, understand and will abide by PCCD's payment terms? Yes GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 38 of 43 SECTIONS: H. Federal Transparency Act Certification 2017 -FFATA The implementation of the Federal Funding Accountability and Transparency Act of 2006 requires a single searchable website, accessible by the public without cost, for each federal award of $30,000 or more over the life of any subaward. In order to satisfy this requirement, applicants and subrecipients are required to have a Unique Entity Identifier (UEI). The applicant must also provide the primary place of performance of the subaward and the names and annual salaries of the five most highly compensated officers in their agency if the agency meets certain criteria as described below. Additional information relating to the Act can be at https://www.fsrs.gov/ Additional information on the new UEI requirement effective April 2022 can be found here: https://sam.gov/content/duns-uei 1.The following questions pertain to the applicant agency's Unique Entity Identifier (UEI). 1.1.Enter the applicant agency's Unique Entity Identifier (UEI). The applicant agency's UEI can be found by accessing the applicant agency's information in the federal System for Award Management (SAM) at https://sam.gov/content/home. Important Note: By April 2022, every organization doing business with federal agencies will have a new, 12-character identifier, known as the Unique Entity Identifier (UEI) as the government moves away from the proprietary DUNS number. More information on UEI can be found here: https://sam.gov/content/duns-uei MNU2SG7YJNC5 2.Primary Place of Performance: The Office of Management and Budget (OMB) defines the place of performance as ‘The location where a majority of the effort required to satisfactorily fulfill the intended purpose of the award will be completed.’ Provide the following information to identify the Place of Performance for this grant award. 2.1.City (i.e. Harrisburg). Max 35 characters - NOTE: City is required for Federal Grants. For State grants, the value "STATEWIDE" is possible in the 'County' field and if selected, the field 'City' can be left blank. If the money is expended in multiple locations with the majority spent in a single address, agencies can list that city location as the Primary Place of Performance. Chambersburg 2.2.State - Choose from the list of valid states A value for State is always required. PA 2.3.Zip + 4 (i.e. 171091244) Exlude hyphen NOTE: Zip+4 is required for Federal Grants. For State grants, the value "STATEWIDE" is possible in the 'County' field and if selected, the Zip+4 field should represent the Zip+4 of the Primary Place of Performance GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 39 of 43 SECTIONS: However, if the money is expended in multiple locations with the majority spent in a single address, agencies can list that location as the Primary Place of Performance 17201-1642 2.4.County - Choose the grant's primary county of performance (where the highest value of the grant is to be applied). if the grant is Statewide, please select 'STATEWIDE' 028 - Franklin 3.The applicant must provide to the Commonwealth the names and total compensation of the five most highly compensated officers of the entity if-- (i) the entity in the preceding fiscal year received— (I) 80 percent or more of its annual gross revenues in Federal awards; and (II) $25,000,000 or more in annual gross revenues from Federal awards: and (ii) the public does not have access to information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchanges Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. If the Grantee does not meet the conditions listed above, then it must specifically affirm to the Commonwealth that the requirements of this clause are inapplicable to the Grantee. Are the conditions specified above applicable to the grantee? No 4.If you answered "Yes" to the previous question, you must enter the names and annual salaries of the five most highly compensated officers of the applicant agency. Response #1 4.1.Officer Name: 4.2.Annual Salary: GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 40 of 43 PERFORMANCE INDICATORS: Performance Indicators 1.Established by PCCD 1.1. (Unit Count/Outcome) Amount of Medical Assistance (MA) Funds Leveraged Target: 60,000 Purpose: Provide the amount of Medical Assistance (MA) funds leveraged during the reporting period. Documentation must be maintained for future monitoring purposes. 2.Established by Grantee GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 41 of 43 APPROVAL CHECKLIST: Approval Checklist A.Does the applicant agency have any type of audit done regularly? Yes No If yes, when was the last one completed? 12/31/2025 B.Is the applicant agency required to have an audit performed in accordance with the Single Audit Act? Yes No If yes, when was the last one completed? 12/31/2025 C.Does the Financial Officer listed in the Main Summary section have more than three years of experience? Yes No D.Does the Project Director listed in the Main Summary section have more than three years of experience? Yes No E.Does the applicant agency have a segregation of duties policy? Yes No GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 42 of 43 ATTACHMENTS: Section Attachments List of Attachments required for submission of this Application for funding: Section:Required Attachments (Intermediate Punishment) File Name File Description 26 - 27 IP Plan .docx 26-27 IP Pan IP Authorization - signed.pdf IP Authorization Sheet IP Information Sheet 26-27.docx IP Information Sheet PJ _ CJAB_LOS_Intermediate Punishment 26-27.pdf CJAB Letter of Support - President Judge Meyers GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27 Page 43 of 43 The applicant has caused this subgrant application to be executed and attested to by its proper officials, pursuant to legal action authorizing the same. Signature Page Franklin County Commissioners NAME OF APPLICANT AGENCY By: Title: Date: FOR PCCD USE ONLY We certify that this application is approved and that funding has been received to support this subgrant award. PCCD Executive Director or designee DATE COMPTROLLER OPERATIONS DATE Approved as to form and legality: COUNSEL TO PCCD DATE OFFICE OF GENERAL COUNSEL DEPUTY ATTORNEY GENERAL This document may contain embedded attachments. You may use the View Attachment option within your PDF software to view all embedded attachment. Help for viewing attachment(s) within Adobe can be found at the following web address: https://helpx.adobe.com/acrobat/using/viewing- pdfs-viewing-preferences.html GRANT: 50430 Short Title: Franklin County Intermediate Punishment 26-27